Jr. Clerical Assistant

We have an exciting opportunity for a Jr. Clerical Assistant to join our growing DO&CO Family within our New York, JFK unit.

In case you don’t know who we are:

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO & CO offers gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

A day as an Jr. Clerical Assistant:

• Track probationary periods of new hires and follow up with Managers on status as needed.
• Communicate with employees, and other individuals to answer questions, disseminate or explain information.
• Assist staff with attendance, payroll, benefits, and general inquiries while working towards resolving any differences with HR and Payroll. Review and adjust employees and temps’ punches for department.
• Keep track of trialing employees’ hours, informing Recruitment of trial progress.
• Monitor employee breaks and report related issues to line managers.
• Provide general support for guests during site visits and audits.
• Liaison between employees, Chefs, HR, and Payroll. Schedule repair of kitchen equipment and machinery as needed. Maintain inventory supplies needed for department.
• Assist in food tasting meeting and submit food tasting reports and photos as needed. Assist in processing and preparing documents, such as expense reports.
• Prepare meeting agendas, attend meetings, and record minutes.
• Distribute incoming mail correspondences for Dept.
• Maintain production staff contact list. Data entry of production staff and Temp staff schedule in payroll system.
• Maintain filling system for all kitchen paperwork, forms, training, and refresher training documents.
• Assisting in arranging staff travel incl. flight, hotel, rental car bookings. Perform other related activities and tasks as assigned by the management.
• Comply with all food safety and hygiene regulations as stated in the food safety management system handbook.
• Report problems with the food safety management system to their manager and FS/QA team.
• Maintain Knife Room organization and check adherence with Sharps policy, Police employees on conformance with the policy.

Who you are:

• Ability to work independently and in a fast-paced, challenging environment.
• Outstanding communication and customer service skills.
• High organizational skills and the ability to prioritize tasks.
• Ability to multi-task and work well in a fast-paced environment.
• Hands-on approach.
• Flexibility to work different shifts, weekends & Holidays as needed.
• Excellent planning and coordination skills.
• Strong communication skills.
• College degree preferred.
• 1-2 years of experience in related administration field.
• Excellent computer skills (Microsoft Outlook, PowerPoint, Word, and Excel)

What we offer:

• Health Care + 401K. Full-time employees are eligible for full benefits; Medical, Dental & Vision.
• A wonderful workplace to call home, events, and fun colleagues.
• A business where you can have a real impact, we’re not afraid of new ideas!
• Genuine career development opportunities, both nationally and internationally.
• The opportunity to work with and represent one of the most innovative players in the luxury global gourmet entertainment market.

Diversity & Inclusion statement

We want everyone to feel welcome, respected and we are committed to providing the best space, experience, and workplace for our teams – no matter what race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status and all the other fascinating characteristics that make us different and makes you. That’s what makes our team so special.

DO & CO AG