Job Description:
We are currently seeking an accomplished, reliable, and polished Communications Manager to become part of our prestigious team. This position requires a professional with experience managing ultra-high net worth clients, and those familiar with or that possess a passion for luxury and performance automobiles. Your role will include answering calls and emails, maintaining detailed client information records, deploying marketing materials, and proactively managing response rates to hit engagement targets for our clients’ experiential marketing programs. Attention to detail, excellent communication skills and a strong knowledge of Microsoft Office products is essential.
Responsibilities:
- Professionally manage all incoming campaign calls and emails, with a same day response timeframe
- Register high-profile clients for our experiential marketing programs with discretion and accuracy, maintaining a luxury service standard.
- Use experience and discernment to qualify guests for our experiential marketing programs that require a prospect acquisition component
- Dispatch marketing materials to invitation lists both via mail merge and one to one outreach
- Initiate outbound calls and emails to stimulate interest in our experiential marketing proram,
- Strategic response handling to ensure goals are hit, working closely with partnership colleague to ensure a steady flow of interest from appropriately qualified clientele
- Create and manage comprehensive spreadsheets to track detailed client information and interactions.
- Utilize spreadsheets for meticulous reporting of client activities, ensuring precise data input and interpretation.
- Deliver client facing post event reporting in a timely manner to include; data, imagery and opinions
- Maintain an open flow of communication with your colleagues in Production to ensure data recorded for our programs is appropriately disseminated to the team; examples include but are not limited to; accommodation requirements, arrival and departure times, dietary requirements and vehicle information
- Collaborate with the entire team to optimize process and strengthen client relationships.
- Maintain a tidy and comfortable office environment
- Assist attendees during live events with the registration process.
Qualifications:
- High school diploma or equivalent. A bachelor’s degree in a relevant field is preferred.
- At least three years of experience in a luxury service environment , preferably in customer service or sales
- Experience managing the demands of ultra-high net worth individuals
- Knowledge of the luxury automotive space, enough to be able to qualify prospects for key OEMs
- Proficiency in Microsoft Office Suite, particularly Excel for sophisticated spreadsheet creation and management.
- Excellent communication skills, both written and verbal
- Exceptional organizational and multitasking skills with a keen eye for detail.
- Exemplary customer service skills, with the capacity to engage and maintain strong relationships with clients by phone and email
- Ability to handle sensitive and confidential information with the utmost level of integrity and confidentiality.
- Proven ability to work effectively in a team-based environment as well as independently.
- Effective Multi-tasker
Work Environment:
This job operates in a professional office setting. The role routinely uses standard office equipment such as computers and phones.
Physical Demands:
While largely a sedentary role, some light physical activity. This would require the ability to lift, bend, or stand on a stool as necessary.
Travel Requirements:
It is preferred that the successful candidate be in a position to travel to our live event programs to serve as a front of house specialist, travel expectancy approximately 20%.
Position Type and Expected Hours of Work:
This is a full-time position, with typical work hours from Monday through Friday, 9.30 a.m. to 630 p.m. Some flexibility in hours is permitted, but the employee must be available during the “core” work hours.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Interluxe Group
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