Global Collaboration & Audio Visual Coordinator – (Hybrid Schedule)
US Job Description
Firm Information
Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.
Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.
Position Summary
Organize, coordinate and execute global Unified Communication (“UC”) conferences and webinars across all of the firm’s locations. Set-up and monitor UC video conferences/webinars, many of which are highly sensitive/confidential and require professional decorum and extreme commitment to confidentiality. Assist the Collaboration team with UC video conference-related matters, issues, and questions as well as with reviewing, recommending, implementing and supporting new technologies in the areas of UC, A/V, and collaboration. Provide support and regular or ad hoc reports to the Global Collaboration & Audio Visual Supervisor. Must be willing to come in early or stay late based on meeting requirements and special projects as well as monitor the Firmwide Collaboration mailbox on rotation during off hours and weekends.
Essential Functions
Coordinate Firmwide UC video conference meetings/webinars by engaging the meeting organizers and obtaining requirements. Schedule meetings and clearly communicate and coordinate between all parties including meeting chair, Firmwide Collaboration / A/V team, and local office IT teams.
Update the local IT staff when changes are made.
Coordinate presenter requests for Zoom, Teams, WebEx, and other collaboration tools.
Support the firm’s collaboration tools used for desktop video and collaboration.
Assist the Marketing group with webcasts and webinars.
Become proficient with all A/V tools used for collaboration both internally and externally.
Become proficient with the Firm’s conference room scheduling system.
Maintain accurate records and logs regarding AV equipment and usage. Prepare related reports and submit to the Global Collaboration & Audio Visual Supervisor on a regular basis (as determined) and on an ad hoc basis as needed.
Identify trends in UC video conferencing usage and problems, report trends to the Global Collaboration & Audio Visual Supervisor and make recommendations for addressing problems.
Alert the Global Collaboration & Audio Visual Supervisor of any suspected UC or conference room issues.
Work with the Network Services team to monitor/troubleshoot with the appropriate vendors(s) as well as assist in designing the video network as appropriate.
Assist the Supervisor of Collaboration Solutions in reviewing maintenance agreements and ensure all equipment is maintained, revised and negotiated with the firm’s best interest in mind.
Serve as a main contact for issues, problems, and questions related to UC video conferencing procedures, policies, equipment, conflicts, and usage.
Place and coordinate service calls for failed AV equipment, working with IT staff in local offices as needed.
Keep current with new and developing technologies in the area of UC and collaboration.
Make recommendations for the review and implementation of UC and collaboration technologies.
For all new or renovated conference rooms, be responsible for coordination of meetings between the firm’s Network and Telecom teams and AV partners to ensure a smooth and successful implementation.
Involvement in the design, implementation, functional testing, and on-going support of new rooms, site, and office build-outs involving audio visual technologies. Must be willing to travel and stay for extended periods of time when necessary.
Train IT staff on UC conference responsibilities, including but not limited to conference set-up requirements, camera operation, and duties during UC conferences.
Assist and train IT staff on Audience Response Equipment as needed.
May volunteer or be selected to serve on special committees, work groups, project teams, or escalation teams related to various Firmwide IT initiatives. Initiatives may be specific one-time events (e.g., research, testing, rollouts, upgrades, installations) or ongoing activities.
Be available off hours to assist and support meeting setups and events, troubleshoot the collaboration environment, test systems, and general monitoring of email for items that need timely action or response.
All other duties as assigned.
Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.
Requirements
Education: Bachelor’s Degree or equivalent experience. Other training or education in relevant field strongly preferred.
Experience: Two years experience in the telecommunications and networking field and/or with UC videoconference equipment desired. Experience in a law firm or other service environment a plus.
Skills: Must be extremely organized with excellent communication skills, both verbal and written. Solid PC skills, including MS Office Word, MS PowerPoint and Excel. Strong technical and mechanical aptitude. Demonstrated leadership ability, problem-solving skills, and project management experience. Able to work independently and as part of a team. Ability to interact with all levels of management and staff, and handle difficult situations with tact. Ability to remain calm in high-pressure situations and handle difficult situations with tact/diplomacy. Able to multi-task and prioritize in a deadline-driven environment. Demonstrated ability to appropriately manage confidential and sensitive information.
Other
Supervisory Responsibilities: None
Equipment To Be Used: IP telephone system, cellular phones, UC video conference equipment, tablets, laptops, personal computer, interactive displays, room schedulers and other office equipment such as scanners, fax, calculator, copiers, etc.
Typical Physical Demands: Requires sitting, standing, bending, stooping and reaching. Ability to move and maneuver AV carts. Requires manual dexterity sufficient to operate standard office equipment. Normal ranges of hearing and vision.
Typical Mental Demands: Ability to deal with the stress associated with a fast-paced work environment. Ability to handle multiple priorities and tasks and make judgment decisions. Ability to grasp and apply new ideas and adapt to changing work situations.
Working Conditions: Works in a typical office setting. Occasionally called upon to work overtime and/or travel to other office locations.
Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.
Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.
Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.
Qualified candidates only. No search firms.
Reed Smith LLP
Related jobs:
Job Description
A film production is hiring experienced local crew members in the Salt Lake City, Utah area for an upcoming production. The team is seeking skilled professionals with experience in film, television, commercial, or documentary productions. This is a local hire opportunity for crew members who can work efficiently in a fast-paced production environment.
Job Responsibilities
- Perform duties based on your assigned production role.
- Collaborate with the production team throughout filming.
- Maintain a professional attitude on set.
- Arrive prepared with required equipment when applicable.
- Support efficient production operations during the shoot.
Requirements
- Local to the Salt Lake City, Utah area.
- Previous experience in film, television, commercial, or documentary production.
- Professional work ethic and ability to work efficiently on set.
- Sound Mixer applicants should include an equipment list.
- Submit your resume, relevant production credits, day rate, contact information, and equipment list (if applicable).
- Use the subject line: Salt Lake Crew – [Position] – [Your Name].
Compensation
- Paid crew opportunity.
- Compensation based on position and day rate.
- Local hire only.
Job Description
The Social Golf Association, in partnership with Fairway Fund, is expanding its creative team and hiring talented professionals across multiple creative and digital media roles. This opportunity is ideal for individuals passionate about content creation, design, and community engagement.
Job Responsibilities
- Fulfill responsibilities based on the selected position.
- Collaborate with the organization’s creative and marketing team.
- Produce high-quality digital content and creative assets.
- Support brand growth and audience engagement.
Requirements
- Relevant experience for the position being applied for.
- Strong communication and collaboration skills.
- Available positions include:
- Community Manager
- Graphic Designer
- Content Creator
- Content Manager
- Videographer
- Photographer
Compensation
- Compensation not specified.
Film Crew Members for Short Film Production
Job Description
A non-union proof-of-concept short film is seeking passionate crew members for an upcoming production in Torrance, California. This is a great opportunity for emerging filmmakers, film students, and creative professionals looking to gain valuable on-set experience while working on a coming-of-age comedy project. The production is looking for collaborative team members who are excited to contribute to an independent film.
Job Responsibilities
- Support the production in your assigned crew position.
- Collaborate with the director and production team throughout filming.
- Assist in creating a professional and efficient on-set environment.
- Fulfill responsibilities specific to your production department.
Requirements
- Non-union applicants.
- Seeking crew members for the following positions:
- Sound Operator
- Hair and Makeup Artist
- Production Designer
- Grip
- Production Assistant
- Passion for filmmaking and collaboration.
- Emerging filmmakers and film students are encouraged to apply.
- Available to work in Torrance, California.
Compensation
- Small kit fee available for eligible crew positions.
Event Coordinator
Job Description
An anime-focused organization is seeking Event Coordinators to help organize and manage community events, conventions, meetups, and special activities. This position is ideal for organized professionals who enjoy planning memorable experiences.
Job Responsibilities
- Coordinate event logistics and scheduling.
- Assist with setup and event operations.
- Communicate with vendors, guests, and volunteers.
- Ensure successful event execution.
Requirements
- Strong organizational skills.
- Excellent communication abilities.
- Ability to multitask in fast-paced environments.
- Event planning experience is preferred but not required.
Compensation
- Paid opportunities may be available depending on the position.
- Free VIP event admission.
- Complimentary photoshoots.
- Potential travel opportunities.
Promoters & Marketing Team Members
Job Description
An expanding anime and pop culture community in New York City is looking for enthusiastic Promoters and Marketing Team Members to help grow its audience, spread awareness, and support community events. This opportunity is ideal for individuals passionate about anime, conventions, cosplay, and fan communities who want to contribute to a growing organization.
Job Responsibilities
- Promote community events and initiatives online and in person.
- Assist with marketing campaigns and audience engagement.
- Help expand the community through outreach efforts.
- Represent the organization at events and meetups.
- Collaborate with the team on promotional strategies.
Requirements
- Passion for anime, cosplay, gaming, or pop culture communities.
- Strong communication and interpersonal skills.
- Reliable and motivated team player.
- Ability to engage with community members both online and in person.
- Marketing or promotional experience is a plus but not required.
Compensation
- Paid opportunities may be available depending on the position.
- Free VIP entry to community events and meetups.
- Free photoshoots.
- Travel opportunities, including flights for select travel events depending on the role.
Film Crew Hiring Call for Chicago Productions
Job Description
A production company is seeking experienced film and television crew members for upcoming projects in the Chicago area. This is a paid opportunity for industry professionals looking to join narrative film and television productions. Casting directors and production managers are currently hiring skilled crew members across multiple departments to support upcoming shoots and future projects.
Job Responsibilities
- Collaborate with production teams to support film and television projects
- Maintain professionalism and efficiency on set
- Execute department-specific responsibilities according to production needs
- Assist with ensuring productions run smoothly and safely
- Follow production schedules and project requirements
Requirements
- Previous film, television, or production experience preferred
- Strong communication and teamwork skills
- Ability to work in a fast-paced production environment
- Reliable, organized, and detail-oriented
- Narrative film and television experience preferred
- Must be available for projects in the Chicago area
Compensation
- Paid production positions
- Opportunities on upcoming and future productions
- Professional networking opportunities
- Experience working with established production teams
Job Description
A local media and storytelling team is hiring a full-time Creative Producer to help shape engaging stories that connect Las Vegans to their city. This role supports content development across audio and digital platforms, working closely with the team to plan, produce, and deliver compelling local storytelling. Candidates must live in the Las Vegas metro area and be excited about community-focused content.
Job Responsibilities
-
Develop, pitch, and produce local story ideas for audio and digital platforms.
-
Coordinate production logistics, including scheduling, planning, and managing deliverables.
-
Support recording sessions and help guide content structure from concept to final output.
-
Collaborate with hosts and internal team members to ensure content aligns with editorial goals.
-
Maintain organized workflows and timelines for ongoing content production.
Requirements
-
Must live in the Las Vegas metro area.
-
Experience producing audio, podcast, or digital content (professional or comparable experience).
-
Strong storytelling instincts and knowledge of local culture/community interests.
-
Excellent organizational skills and ability to manage multiple deadlines.
-
Comfortable working collaboratively in a fast-paced content environment.
Compensation Details
-
Compensation details are not listed in the post (to be provided during the application process).
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities
