Administrative Assistant

Motion Picture Industry Pension & Health Plans (MPI) has an opening for an independent Administrative Assistant to support operations as related to Compliance, Communications, and Legal.

The Administrative Assistant provides administrative support for the preparation of all materials for the Board of Directors, and provides administrative and coordination support for departmental communications, legal matters, contracts, and other related materials on behalf of the organization.

Qualifications:

• Minimum 5 years’ experience in administrative, legal secretarial, or other relevant experience
• Bachelor’s degree or equivalent work experience; Paralegal certificate a plus
• Excellent verbal and written communication skills; outstanding grammar, spelling and punctuation is a must.
• Clear, articulate verbal communication skills with a professional and courteous telephone manner
• Ability to take accurate, thorough meeting minutes for Board meetings.
• Advanced Microsoft Office proficiency including Outlook, Word, Excel, and PowerPoint
• Accurate typing skills of 45 wpm and 10-key by touch
• Strict attention to detail with a high level of accuracy required.
• Experience working with confidential information and the ability to maintain confidentiality.
• Ability to effectively handle multiple tasks simultaneously, learn quickly, and follow directions precisely.
• Strong analytical skills
• Self-starter; well organized in handling time and materials.
• Responsible and able to work with minimum supervision.
• Ability to work well with individuals at all levels of the organization.
• Excellent attendance and reliability, with the ability to work overtime/extended hours as required.
• Ability to accept direction and developmental guidance from supervisor.

Essential Duties and Responsibilities:

• Manage, as directed, the preparation of MPI’ s benefits and appeals materials for the Board of Directors
• Assist with preparation of other materials for the Board of Directors as needed
• Serve as liaison with the Board of Directors as requested
• Assist with the preparation of other required external communications, including newsletters, email blasts, scripts and presentations
• Take minutes of required meetings and prepare follow-up meeting summaries.
• Perform other duties as assigned.

Work Environment:

This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job the employee may be required to:

• Sit
• Stand and walk
• Spend extensive time working on a computer
• Talk and hear
• Use hands
• Reach with hands and arms
• Stoop, reach for filing and shredding documents.

Vision abilities required by this job include close vision and the ability to adjust focus. The employee is regularly required to lift and/or move up to 10 pounds and may occasionally be required to lift and/or move up to 30 pounds (such as a box of paper).

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Motion Picture Industry Pension & Health Plans