Log InSign Up
HomeAnnual Meetings Publications Coordinator

Annual Meetings Publications Coordinator

POSITION SUMMARY

The position assists the Senior Manager of Annual Meeting Publications in pre-production processes of Annual Meeting publications, including submission and peer review of abstracts, and peer review of manuscripts. Provides support to presenters and moderators for the scientific abstracts program of the Annual Meeting and other meetings, as well as customer and system support regarding Annual Meeting publications.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)

1. Abstract Authors and Moderators Processes

• Tests abstract system prior to opening of submission site; updates the online pages and documentation.

• Communicates with authors during all phases of abstract submission and preparation for the Annual Meeting, responding to queries and questions

• Invites and provides system support to oral session moderators

• Communicates instructions and reminders to abstract presenters and oral session moderators

• Ensures that all users of the online system receive proper service and support, specifically authors, presenters, reviewers, and meeting officials

• Processes refunds for duplicate submission payments

• Provides customer service to members and customers with questions about abstracts

2. Peer-Review Processes

• Solicits nominations forreviewers

• Communicates with reviewers during all phases of abstract review, responding to queries and questions

• Coordinates reviewer conference calls and assigns staff volunteers to calls

• Solicits nominations for and invites reviewers for the Education Program

• Monitors submission and review of manuscripts and follows up with authors and reviewers

• Facilitates generation of roster of abstract and reviewers for Annual Meeting VIP lists

3. Annual Meeting Publications Pre-Production Processes

• Creates sessions and proofs session logistics in the online system

• Edits abstracts in HTML format in the online system

• Tests outputs for the Annual Meeting abstracts, Program Notebook, Web Program, and Online Scheduler

• Prepares Hematology manuscripts for production

• Works with staff stakeholders and vendors to ensure Annual Meeting content is ready for export

• Coordinates review of abstract proofs by staff volunteers

• Trains staff on the use of the Annual Meeting management software

  • Other duties as assigned

QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED

· Bachelor’s degree required.

· Minimum of three years administrative experience in a business setting, ideally supporting multiple individuals in a deadline driven-environment.

· Non-profit association background preferred.

· Detail and customer service oriented with excellent organizational skills and ability to multi-task.

· Problem solving and attention to detail.

· Strong oral and written communication skills.

· Proficiency in Microsoft Office, databases, and Internet. Basic HTML skills.

Green Key Resources

Related jobs:

Job Description
A documentary series is seeking a local sound engineer for a full-day shoot during an indie production tied to Essence Fest. The series highlights the journey of four men navigating the high-stakes world of music promotion, showcasing the raw highs, lows, and behind-the-scenes moments with some of the industry’s top artists. The content will be both emotionally resonant and technically engaging, requiring strong sound capture for intimate and dynamic scenes.

Job Responsibilities

  • Provide professional on-location audio recording for full-day shoot

  • Capture clean, balanced sound across multiple speakers in varied environments

  • Set up and manage multiple microphones (lav and boom) for interviews and b-roll

  • Collaborate with directors and producers to ensure optimal audio quality

  • Troubleshoot audio issues in real-time during the shoot

Requirements

  • Must be based in or able to work locally in New Orleans

  • Own equipment required: boom mic, minimum 4 lavalier mics, mixer, recorder

  • Prior experience with documentary or reality-style production preferred

  • Strong communication and teamwork skills

  • Punctual and prepared for a full 9am call time

Compensation

  • $600 for a full-day shoot

  • Independent contract opportunity with potential for future collaborations

Boom Operator for Cosmic Horror Student Film

Job Description
A student film production is seeking a Boom Operator for a three-day shoot on a cosmic horror short film. The project aims to create an unsettling, atmospheric experience and will require a sound technician comfortable working in an eerie, story-driven setting. All professional sound equipment will be provided on set.

Job Responsibilities

  • Operate boom microphone and manage sound equipment during filming

  • Collaborate with the director and sound team to ensure audio clarity

  • Monitor environmental sound and adjust mic placement accordingly

  • Ensure clean dialogue capture in both indoor and outdoor settings

Requirements

  • Experience with boom operation on film sets (student or professional)

  • Ability to work efficiently in a fast-paced, collaborative environment

  • Strong understanding of on-set audio workflow

  • Open to working on a student project with limited resources

Compensation

  • Rate negotiable based on experience

  • This is a low-budget student film; flexibility appreciated

  • All necessary equipment will be supplied

Model Recruiters for Fashion and Talent Agency

Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.

Job Responsibilities

  • Identify and recruit potential modeling talent through online platforms and personal networks
  • Build and maintain a pipeline of qualified candidates for agency representation
  • Conduct initial outreach and guide talent through the application process
  • Attend weekly calls and monthly virtual meetings for team updates and support
  • Stay informed on trends in the modeling and entertainment industries

Requirements

  • Must be 18 or older
  • Familiarity with the fashion or modeling industry preferred
  • Self-driven, organized, and results-oriented
  • Smartphone and/or computer required for daily communication
  • Able to work independently with minimal supervision

Compensation

  • Commission-based pay structure with unlimited earning potential
  • 90% remote flexibility
  • Access to an established network within the Atlanta modeling market
  • Ongoing mentorship and brand-building opportunities

Share this job:

Job overview

Location:
Job type:
Ethnicity:
Body type:
Expiration date:
08-30-2023

Job skills

Are you ready to get discovered?

Gain access to thousands of jobs and appear higher in the search results now!