Marketing Project Coordinator

Do you have a unique skill set and are an excellent communicator while being technically savvy? Do you believe that attention to the little details leads to big accomplishments? Then this is your opportunity to work with cutting-edge marketing technology at a collaborative, mission-driven organization.  The Wisconsin Foundation and Alumni Association (WFAA)*, the private fundraising and alumni relations organization for UW-Madison, is recruiting a Marketing Project Coordinator. You will be accountable for planning, monitoring progress, and keeping stakeholders informed throughout the project lifecycle.

This role requires a talented, multi-faceted professional who is a highly organized and detailed-oriented self-starter and team player with an exceptional sense of accountability. The ideal candidate will have a strong “systems mindset” and an enthusiasm for learning industry-leading technologies like Salesforce CRM, Marketing Cloud, Adobe Workfront, and other digital marketing enablers. This individual must thrive in a fast-moving and changing environment and have strong relationship-building skills. Responsibility for the coordination and implementation of marketing and communication efforts across multiple programs and campaigns will be the primary focus of this role. 

Who is WFAA?

The Wisconsin Foundation and Alumni Association is a private, nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the UW. In 2014, the UW Foundation merged with the Wisconsin Alumni Association® to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders, faculty and program staff who need support, and the alumni and friends who want to invest in UW–Madison. We provide important engagement opportunities to link UW–Madison alumni to each other and to their alma mater, building a strong community of Badgers.

Diversity and Inclusion:

Just as the university community benefits from differing viewpoints, perspectives, and experiences, inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization, and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.  

Job Responsibilities:

• Collaborate with the marketing coordinator/manager on mapping out tasks and tactics needed to implement the marketing strategy.
• Utilization of project management and CRM systems to establish schedules and campaigns and monitor project progress.
• Using project management software, initiate, plan, manage, monitor, and evaluate all programs and projects, by implementing accepted project management methodologies and strong communication with team members, clients, and stakeholders. Create and maintain comprehensive project documentation.
• Coordinate and communicate with internal and external parties for the flawless execution of projects.
• Flexibility to address changes to project scope as they arise.
• Ensure all projects are delivered on time within the stipulated scope and budget.
• Manage project development timelines across the organization.
• Carries out the vision of program partners and the organization on a detailed level.
• Manages communication with stakeholders, and team members.
• Debrief with stakeholders upon project completion.
• Utilizes strong communication skills to keep stakeholders apprised of project status and next steps.
• Collaborate with project managers to ensure consistency across projects and campaigns

Required Qualifications:

• Bachelor’s degree or equivalent professional work experience.
• 1 + year experience in marketing project management or related.
• Project management software experience (Adobe Workfront preferred).
• CRM software experience (Salesforce preferred)
• Proficiency in Microsoft Office Suite.

 Other Qualifications:

• Excellent project management skills and attention to detail.
• Strong communication skills
• Proven self-management.
• Ability to make decisions under pressure.
• Ability to influence team members.

WFAA is committed to provide our employees with an environment that is inspiring, creative and respectful. We offer competitive pay and an excellent benefits program, which includes a 10% 401k contribution after 1 year of service!

The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association (advanceuw.org) is the “doing business as” name of the merged organization comprising the University of Wisconsin Foundation (supportuw.org) and the Wisconsin Alumni Association (uwalumni.com). Its legal corporate name is registered as the University of Wisconsin Foundation. 

Wisconsin Foundation and Alumni Association