Executive Assistant

Parker Blake is currently partnering with Legrand on the following hybrid opportunity.

Legrand, North and Central America has an exciting opportunity for an Executive Assistant to the President of the Electrical Wiring Systems Division in West Hartford, CT. This person will provide highly sensitive and often confidential administrative and project support to chief executive staff members and other corporate personnel. In this position, there is a combination of task-oriented work as well as work that requires creative thinking. The ideal candidate is a professional go-getter that enjoys getting involved, particularly with the planning, launching and running of special projects, events and meetings as well as handling the routine demands of the job.

What Will You Do?

• Provide administrative and office support for day-to-day activities and long-term projects to key executives and other individuals
• Handle highly sensitive information requiring a high degree of discretion and absolute confidentiality
• Daily communication with all levels of the organization
• May draft language and generate graphics, slides and presentation materials; create spreadsheets, flow diagrams and reports for internal and external communications
• Maintain electronic calendars for multiple executives, scheduling travel, meetings and activities and re-scheduling as needed
• Handle arrangements for all types and levels of meetings, internal and external
• Make arrangements for meetings involving Legrand personnel from other facilities, customers or suppliers which may require that additional arrangements be made for transportation, lodging, etc.
• Handle Passport and Visa applications and renewals
• Schedule travel itineraries, meetings and related activities. Send necessary materials ahead or with manager for meetings, presentations, etc.
• Working individually, or leading a team, take responsibility for planning and carrying out corporate events, department off-site meetings, teambuilding activities and group dinners. Develop schedule of events, identify and secure facility, handle all arrangements and details including agenda/presentations, refreshments, entertainment and related
• May provide support and backup for other functions, as needed, for vacations and other absences, or as work load demands
• Must quickly develop and maintain an understanding of the primary duties and responsibilities of these jobs
• Day to day handling of problems and issues of a highly complex or less well-defined nature
• Requires some investigation of situation, fact and data gathering and analysis of information, as well as the ability to negotiate, prioritize and handle difficult people and situations
• Complete expense reports for multiple corporate managers and executives
• Organizing and maintain files and records, ordering of supplies, setting up purchase orders and maintaining corporate merchandise inventory
• Perform other similar and related duties as required

Education:

• Bachelors degree or equivalent experience

Experience:

• 10 years of Executive Assistant experience required.
• Experience supporting Senior Executives or C-suite experience required.
• Previous experience working in an office environment is required.
• Experience with domestic and international travel arrangements required.
• Experience managing functions and setting up events, required.

Knowledge & Skills:

• Will support President of the Electrical Wiring Systems Division of Legrand North and Central America as well as other Division Executives, which operates with over $1 billion in revenue.
• Independent judgment is required to plan, prioritize, organize and accomplish a diversified work load
• Strong organizational and time management skills, close attention to detail and be able to effectively handle multiple priorities
• Able to handle highly sensitive material appropriately and maintain a high level of confidentiality
• Able to communicate effectively both in written format and oral presentation and be able to create effective reports, presentations and business correspondence
• Able to give and receive detailed/complex and sensitive information, and process that information appropriately
• Must be highly collaborative and able to work in a team-based environment.
• Able to handle all types of personalities and relate to people at all levels of the organization
• Must show ability to represent respective executive staff in a highly professional manner
• Exceptional computer skills, extensive knowledge of Microsoft Office applications and functions including word processing, mail merge, PDF conversions, spreadsheet and database creation and maintenance; proficiency with various e-mail, calendaring, meeting management and related communications software.
• Working knowledge of Office 365, SharePoint and Concur preferred but not required
• Must possess excellent project management skills, including demonstrated ability to develop and manage to a project plan, establish priorities, work to deadlines and control a number of projects at various stages of work

About Legrand

Every single day, Legrand brings power, light and data to millions of spaces around the world. Legrand is a global, publicly-traded company listed on the Euronext (Legrand SA EPA: LR) with 36,000 employees worldwide, a market cap of $16B, revenue of more than $5 billion, with products sold in 180 countries. Legrand is listed on the Forbes Global 2000 as one of the world’s best employers. For more information, visit legrand.com.

About Legrand North and Central America

Legrand North and Central America (LNCA) employs over 5,000 associates in 60 locations, working in 6 product categories (Electrical Wiring Systems, Building Control Systems, AV, Data Communications, Power Distribution and Control, and Lighting). LNCA offers comprehensive medical, dental and vision coverage. LNCA offers distinctive benefits like high employer 401K match, above-benchmark paid maternity leave, paid time off to volunteer, and an active women’s network. LNCA is an employee-centered, growth company with tremendous opportunity. For more information, visit legrand.us.

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Equal Opportunity Employer

Parker Blake Consulting, LLC