Executive Personal Assistant

Savvy Creative Agency

Executive Assistant (Hybrid)

Savvy Creative Agency, an events and creative agency based in Los Angeles, CA is looking for an Executive Personal Assistant to work directly with and provide professional and personal support to the CEO both in-person and virtually.

THE RIGHT PERSON FOR THIS ROLE IS:

A PROBLEM SOLVER — has ability to anticipate and determine CEO needs, displaying strong initiative to independently solve day-to-day problems

SELF-MOTIVATED — is a self-starter who thrives in a fast-paced environment as well as be able to manage projects from conception to delivery; able to exercise independent judgment requiring minimum supervision

EXTREMELY ORGANIZED — has strong organizational + time management skills and can manage multiple projects and deadlines

AN EXCELLENT COMMUNICATOR — has exceptional written and verbal communication skills, both internally with co-workers and externally with vendors and clients and comfortable giving and receiving feedback

SOMEONE WITH GREAT WORK ETHIC + ATTITUDE — has excellent work ethic, upbeat personality and able to easily build rapport and relationships with a wide range of individuals

KEY RESPONSIBILITIES

The main duties of the Executive Assistant include, but are not limited to the following:

• Support the Savvy Creative Agency CEO both in-person and virtually, for a minimum of 40 hours per week.
• Manage the CEO’s day-to-day calendar, including making appointments, providing appointment reminders, rescheduling appointments when necessary, and prioritizing the most time-sensitive matters
• Develop and maintain systems and processes to keep CEO organized to include electronic and paper filing, email structure and organization, neatness and organization
• Coordinate all CEO-led meetings to include sending meeting requests, creating and distributing meeting agendas, taking accurate notes, and managing task lists resulting from these meetings
• Arrange CEO’s daily schedule to increase efficiency and productivity, recommending adjustments as necessary
• Email management to include filtering emails based on level of importance, drafting responses, and referring to CEO as appropriate
• Manage and initiate professional and personal thank you correspondence and gifting for all occasions
• Run errands, both personal and professional
• Make travel arrangements for both personal and professional purposes and create trip itineraries
• Attend and participate in meetings both internally and externally, taking detailed notes, and making CEO aware of any key observations made during the meetings
• Support employee recruitment efforts including posting job listings, advertising where necessary, arranging interviews, etc.
• Follow up on past leads and inquiries via email and initial discovery calls
• Scout event venues and schedule and coordinate event venue tours for current clients
• Research and contract prospective vendors for live events 
• Review decks and proposals for grammar 
• Special projects

THIS PERSON MUST:

• have 2+ years administrative or project management experience.
• be willing to work in a hybrid environment (both in-person + virtually)
• know how to use or willing to embrace new tech systems + social platforms: Google Suite, Slack, Asana, Dubsado, Instagram, LinkedIn, etc.
• live in the Los Angeles, California area (where the company is based).

ABOUT OUR COMPANY

Savvy Creative Agency is an award-winning, Black- and woman-owned Los Angeles-based event and creative design agency specializing in live event design + production and packaging design for entertainment, tech, and lifestyle brands. We are trusted by global brands like Netflix, Peacock, Hulu, Paramount, Google, BET, Disney and more. 

We are all about:

Pushing boundaries. We don’t do average. No exceptions. There are no limits to our creativity. You can expect each project to have a whole vibe never before seen in your space.

Empowering inclusivity. We uplift with intentional design. Every project holds power. With that power, we aim to elevate marginalized people and communities’ voices, creativity, and talent.

Unrelenting excellence. We have a knack for over-producing. When your Los Angeles experiential agency clients are global household names, we do the work, and we get results.

Position: Full-time (M-F; occasional weekends)

Location: Chatsworth, California

Salary: $60,000 – $65,000 

• Paid vacation and holidays 
• Opportunity to Earn Year-End Bonus Pay

Start Date: April 2023

To Apply: please complete the application form and be sure to include a copy of your resume along with a brief note about why you are the best candidate for this position. 

Please Note: We will follow up via email within 7 days if we are interested in scheduling an interview. If you do not receive an email within this timeframe, please do not email or contact us, as we are unable to respond to all applications.

Savvy Creative Agency