Assistant, Marketing Events

Norton Rose Fulbright, an AmLaw top 15 firm and recipient of Energage’s 2023 Top Workplaces USA Award, is seeking an Assistant, Marketing Events to work in the firm’s Marketing and Business Development department. The Assistant, Marketing Events is responsible for assisting events and programs that support the department’s efforts for lawyers in all offices within the US and Latin America; and will work closely with the events team to assist with logistics and operations associated with onsite and offsite events. The ideal candidate for this role is professional, detail-oriented, organized, collaborative and able to engage with multiple projects in a fast-paced environment. This position is an opportunity for learning and growing within our firm as well as the legal and hospitality industries.

This position can be based in Austin, Dallas or Houston, Texas. We offer a hybrid working policy which requires being in the office on an as needed basis. It is expected that this position may work remotely, unless their tasks dictate or they are requested to come into the office, or be onsite at an event, by their supervisor.

Additional responsibilities include, but are not limited to:

• Assist team with planning, organizing and executing firm events, meetings, webinars, conferences and related activities of all types, virtual and in-person
• Participate in exploratory and planning meetings with internal stakeholders and external vendors
• Compile RFP communication with event vendors such as venues, restaurants, hotels, entertainment, décor, etc.
• Draft internal event proposals and estimated budgets
• Coordinate with various teams to produce and circulate promotional materials and nametags for events
• Monitor and assist in reporting pre- and post-event metrics such as RSVPs, attendance lists, surveys, etc.
• Source promotional items and maintain accurate inventory
• Process team expenses and invoices via an online management system
• Liaise, support and collaborate with business services professionals on projects as assigned

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.

Qualifications and experience:

• Bachelor’s degree preferred, preferably in marketing, hospitality or communications
• Some professional experience preferred, law firm experience a plus
• Professionalism, personal integrity and high degree of confidentiality and discretion
• Attention to detail, accuracy, responsiveness and excellent organizational skills required
• High level of proficiency with Microsoft Office Suite products
• Good judgement and accountability for delivering excellent work products
• Excellent interpersonal and communication skills; both written and oral
• Strong critical thinking and analytical skills
• Ability to adapt in an ever-changing environment, including the ability to prioritize
• Confident interaction with all levels of the organization, both legal and administrative
• Reliable, flexible and a can-do attitude is essential
• Ability to travel as needed

Equal Employment Opportunity/M/F/disability/protected veteran status

Norton Rose Fulbright