Coordinator, Creative Services

NCTA-The Internet and Television Association (“NCTA”) – headquartered in Washington, D.C.- represents network innovators and content creators that connect, entertain, inform and inspire consumers every day. Our industry supports 3 million American jobs and employs at least 300 people in every congressional district. NCTA’s member companies have a groundbreaking history and equally impressive vision for the future, emboldened by a spirit of innovation, creativity, and passion to be the best.

The Creative Services department strives to create compelling content and immersive experiences that bring our industry stories to life – both internally, and at outside events. NCTA seeks a Coordinator for the Creative Services department who will coordinate projects and serve as the key connector between project scope and timelines, project owners, and resources. Supports the workflow management of all department initiatives from briefing to execution. Monitors creative processes, coordinates between internal and external clients, and communicates to internal teams on upcoming initiatives. Provides administrative support to SVP, Creative Services.

Essential Functions:

• Completes a broad variety of administrative tasks for the SVP, Creative Services including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Works closely and effectively with the Creative Services department to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinates trafficking of projects to Creative Team and agencies – e.g., intake projects, coordinate note taking and calendars, ensure requests are complete, and assign project teams.
• Coordinates pre-production, production, and post-production on events/live streams.
• Supports the quality control of final work products, provides editing, proofing, fact checking, branding and messaging integrity in support of all presentations.
• Works with the designers to develop and produce digital assets; secures approval from appropriate internal staff.
• Researches and secures estimates from third-party vendors
• Maintains the event image library – both electronic and hard-copy.
• Supports the production and execution of non-content event emails including save the date, registration is live, and deadline notifications.
• Assists in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples.
• Performs other duties as assigned.

Background/Skills/Abilities Preferred :

• Bachelor’s degree from an accredited college or university or equivalent in experience.
• Minimum of 3 years related work experience; prior experience supporting a department.
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
• Ability to work independently and meet deadlines while managing multiple tasks and changing priorities.
• Excellent oral and written communication skills.
• Demonstrated ability to deal with confidential/sensitive matters in a discrete and professional manner.
• Advanced computer skills, including a thorough understanding and application of Microsoft Office Suite (Outlook, Power Point, Excel, and Word),
• Advanced user of technology including collaboration tools, databases and video conferencing tools.
• Ability to communicate clearly with colleagues with regards to asset development and deadlines.
• Ability to prioritize, manage and track multiple projects to meet aggressive deadlines.

To Apply

Send your resume and one-page letter summarizing your interest, qualifications, and salary expectations. Please reference the Coordinator, Creative Services position in your cover letter.

What We Offer

NCTA believes that diversity of experience and perspective are strengths and seeks to continue to grow a highly committed, skilled, and collaborative staff. In addition to a highly competitive salary and bonus program, and a platform of extensive benefits, NCTA is committed to the development and overall wellbeing of our team members. We offer traditional (medical, dental, vision, flexible spending, life, AD&D, LTD, STD) and enhanced benefits such as parental leave, a wellbeing program, employee assistance program and commuting benefits. We also offer a robust 401k plan, a generous paid time off plan, paid holidays, and a paid winter break.

Equal Opportunity Employer

We at NCTA are committed to building a culture where diverse people, ideas, and experiences are welcomed, included, and celebrated; where our employees can thrive as they bring their best authentic selves to work every day. NCTA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing non-discrimination in employment.
NCTA – The Internet & Television Association