Virtua have recently been retained on a newly open position with one of our long-standing clients in the sports/fashion markets. We are looking for an experienced Events Manager who has a background in sports/fashion or a brand within the consumer goods industry to join our clients impressive brand team.
The Events Manager should be an experienced individual, with the ability to professionally manage, administrate and deal with the logistics in activating events. The Events Manager is responsible for all brand events including Sales Meetings, Flagship store openings and Retail/Flagship consumer facing events. These events should all be activated with a brand strategic environment.
The individual must be able to anticipate project needs, prioritises work commitments/tasks, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.
The Events Manager should be able to build outstanding relationships with customers, consumers, colleagues and brand partners. They must be a pro-active self-starter/ready to adapt to change within live situations as well as being on top of the detail.
Responsibilities
Event Planning and Production
- Negotiate space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, order event signs, and ensure appropriate brand execution to meet brand standards
- Work with events agency to locate and book venues for larger sales meetings and on site operations.
- Gather information on each project to achieve quality event productions. Create briefs and debriefs for all event activation
- Manage, coordinate and plan all travel arrangements for all delegates
- Conduct research, make site visits, and find resources to help staff make decisions about event options
- Work with the design team to create and revise room layouts for each event
- Liaise and collaborate with the product and marketing team to agree room capacity, logistics and layout
- Propose new ideas to improve the event planning and implementation process
- Manage the relationships and communication with vendors on all event related matters
- Manage and plan on-site production, staffing and clean up for events as necessary
- Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc for events and the hiring of any props
- Supply information pack detailing all event activation to all team or agency’s attached to any event or project. This can include travel information, dates times, and full itinerary
Event Administration
- Manage budgets and provide periodic progress reports to the Brand Director
- Keep track of event finances and reporting
- Coordinate appointments and visits to see our space, and scheduling of events on the calendar
- Create a failsafe checklist system through clear project management
- Wrap up each event with analysis of success and improvements. analysis any commercial elements of the event
- Ensure the event is captured through photography and video
Brand events and photoshoots
- Work with the brand head of creative on photoshoots, to suggest venues, stylists, photographers and models, in alignment with the team.
- Assist on other key brand and PR events, as necessary, EG partner launches, retailer events, PR events.
Through relevant events planning experience you must be able to demonstrate acquired skill and measurable success in each of the following areas:
- Proven project management expertise
- Good working knowledge of Microsoft Office
- Organisational skills and attention to detail
- Multitasking while achieving desired results
- Demonstrating an innovative approach in the execution of key tasks
- Achievement of objectives through outstanding execution
Through experience, you must be able to demonstrate achievement over time in all of the following areas:
- Organising people and resources toward the effective and efficient pursuit of pre-determined objectives
- Contributing individual capabilities in the achievement of group objectives and working effectively with others in a group setting
- Enthusiastic, pro-active and positive team member who manages change with urgency and persistence
- Authentic and compelling communication style education
- Good standard of secondary education
Undergraduate degree desirable but not essential
Virtua Executive Search
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