Content Specialist (Coordinator)
Mass media company
Hybrid working – 1/2 days PW onsite (West London)
6 Months initial Contract
This position is not overly creative and rather require high attention to detail and a lot of time spent on metadata and in systems and content processing workflows
Vendor management, broadcast, transmission, ingest, scheduling, coordination and operations in general would be suitables profiles of interest
General Summary:
The position will have total responsibility for the receipt and operational processing of source and publication ready materials and associated elements and metadata from a wide range of suppliers internally and externally. This role may also oversee the onward localisation of materials for DNE. They will ensure that the content is technically ready for publication or onward delivery, with any required localisation. Working alongside other departments for ingest and reversioning compliance to ensure each version of a programme adheres to the regional regulatory requirements in time for publication dates. The role involves ensuring multiple internal software tracking and material management systems are live with relevant data and suppliers are able to deliver files through the clients applications. This role requires daily global liaison with the Planning and Scheduling teams, internal and external delivery teams, Reversioning, Ingest and Media Management as well as Localisation vendors and transmission facilities. Communication must be maintained with all departments in order to manage materials through systems, departments and vendors. They are responsible for troubleshooting any material or workflow challenges.
Responsibilities:
● Working with PALM, Duplo, IBMS and Deal daily, and maintaining relevant systems.
● Maintaining live system records, keeping these accurate and up to date.
● Booking internal edits through Edit Gateway and ScheduAll systems
● Liaising with the Reversioning and Edit Teams.
● Ordering the required localisation and Access Services for select feeds, sending scripts and materials to suppliers.
● Effectively managing and coordinating the trafficking of materials to and from global localisation vendors ensuring they are delivered in time for publication.
● Effectively hitting all deadlines for delivery, dispatch and return of materials.
● Highlighting any legacy issues in advance
● Troubleshooting any late running files, daily communication with localisation suppliers for replacements and reference materials.
● Updating scheduling tools with metadata and relevant systems and documentation
● Tracking and validating vendor invoices.
● High level of both internal and external communication.
● Ad hoc tasks to co-ordinate stunts, launches and colleague cover.
Qualifications:
● Some experience of the broadcast industry
● Computer literate, intermediate excel skills, word, previous use of broadcasting systems IBMS and ScheduAll preferable.
● Excellent organisational/administrative skills.
● Attention to detail is essential.
● The ability to prioritise and effectively manage a large number of different projects, clients and vendors simultaneously and prioritising as necessary.
● Excellent people and interpersonal skills, good team player.
● Flexibility and ability to adapt to different demands.
● Initiative, proactivity and motivation.
● Ability to communicate effectively in an international environment
● Provide customer service to internal stakeholders.
Please apply to find out more information
Rethink
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Job Description
A creative video production company is looking for a passionate and detail-driven Production Coordinator to join their growing team. This full-time, fixed-term position will support projects from pre-production through final delivery, ensuring streamlined operations across video production workflows. You’ll play a key role in managing logistics, schedules, compliance paperwork, and team coordination while contributing to a high-volume slate of commercials, corporate content, documentaries, and branded stories.
Job Responsibilities
• Manage production schedules, crew coordination, and location logistics
• Issue call sheets, freelance contracts, and shoot-related paperwork
• Support compliance for shoots including risk assessments, release forms, and permits
• Assist in organising shoots and provide on-site support as needed
• Handle administrative duties including tracking invoices, prepping reports, and managing data
• Maintain scheduling, time-off, and project timelines in collaboration with production leadership
• Help coordinate and align systems to support a smooth post-production pipeline
Requirements
• Experience in production, coordination, or similar administrative roles
• Excellent multitasking, communication, and problem-solving skills
• Comfort working in fast-paced environments and juggling multiple deadlines
• A collaborative attitude and eagerness to learn across departments
• Organisational savvy with high attention to detail
Compensation
• £32,500 annual salary
• Full-time, hybrid office-based
• Potential to extend or transition to a permanent role
• Mentorship and development opportunities
• Exposure to diverse project types and departments