Entertainment Content Creator Jobs

The Director of Sales has direct oversight of sales operations for Hard Rock Hotel San Diego. This role has the responsibility to achieve optimal occupancy and ADR growth to maximize total revenue while meeting/exceeding hotel profit objectives. As a Director of Sales you’ll be responsible for executing sales strategies in order to maximize hotel profitability while maintaining customer satisfaction. The DOS will be a Hotel Executive Committee Member and hold those responsibilities.

Salary range: $150,000 – $175,000 base with an incentivized bonus opportunity, based off of related skills and experience.

QUALIFICATIONS:

• At least 6 years of progressive hotel sales experience preferred; or a 4-year college degree and at least 2 years of related experience; or a 2-year college degree and at least 4 years of related experience.
• Must have a valid driver’s license in the applicable state.
• Must possess highly developed verbal & written communication skills to frequently negotiate convince sell and influence other managerial personnel hotel guest(s) and/or corporate clients.
• Must have thorough experience with professional selling skills: opening probing supporting closing
• Shows strong analytical skills and strategic vision in establishing appropriate sales deployment
• Must be proficient in general computer knowledge especially Microsoft Office products
• Must be able to work independently and simultaneously manage multiple tasks
• Strong organization and presentation skills
• Demonstrated ability to effectively interact and manage people of diverse socioeconomic cultural disability and ethnic backgrounds while solving complex problems and creating a productive sales team
• Requires advanced knowledge of the principles and practices within the sales/marketing/hospitality profession.
• Must work well in stressful high pressure situations; maintain composure and objectivity under pressure.
• Must be able to work with and understand financial information and data and basic arithmetic functions.

RESPONSIBILITIES:

• Coordinate all group transient and catering sales solicitations and bookings to maximize overall revenue.
• Develop recommend implement and manage the division’s annual budget and the advertising public relations marketing and sales plans and programs for the hotel to maximize rate occupancy and food & beverage opportunities thus ensuring the hotel meets/exceeds management and owner revenue/profit goals and expectations.
• Proactively conduct outside sales calls conduct sales tours and entertain clients.
• Understand the content reflected in contracts and how to negotiate terms therein.
• Develop and maintain market awareness to ensure ability to predict revenue opportunities and set proactive strategies.
• Monitor production of all top accounts and evaluate trends within your market.
• Adheres to Aimbridge Hospitality’s established regulations company standards sales standards and sales metrics related.
• Comply with attainment of individual goals as well as team goals and budgeted metrics.
• Train all members of the hotel staff on how to recognize and capitalize on all sales opportunities to increase hotel occupancy and revenue.
• With input and guidance from the GM and/or Corporate HR manage Human Resources in the division in order to attract retain and motivate the employees; hire train develop empower coach and counsel conduct performance and salary reviews resolve problems provide open communication vehicles discipline and terminate as appropriate.
• Supervise Catering & Event Management Team (as applicable) to ensure that the Catering Food & Beverage and Meeting Room rental budgets are met or exceeded.
• Develop a full working knowledge of the operations and policies of the hotel including Sales Food and Beverage Front Office and Reservations.
• Maintain strong visibility in local community and industry organizations.
• Attend and/or conduct daily/weekly/monthly meetings and any other functions required by management providing training on a rotational basis.
• Maintains professional working relationship and promote open lines of communication relationships to achieve initiatives with respective marketing partner(s) and other internal departments (i.e. Second Wave Aimbridge Digital or Branded field marketing).
• Travel on a weekly basis as required.
• Act as directed on behalf of the General Manager in his/her absence; performing any other duties as requested by management.

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

Hard Rock Hotel San Diego

Job Description

Title: Strategic Account Manager Division: Halo Technology Location: Remote

Employment Type: Full-Time FLSA Class: Exempt Department: Sales

Pay Type: Salary Reports To: VP of Strategic Account Sales

Job Summary:

The role of the Strategic Account Manager is to source new sales opportunities and cultivate customer relationships by fielding inbound sales inquiries as well as engaging in outbound customer/prospect solicitation with strategic named accounts. The account manager is part of the AddOn Sales Team and complements and supports the sales effort of the entire team and executes sales strategies defined by Sales Management. This role is largely an inside tele sales position but may require business travel and face-to-face interaction with named account managers and their customers on an as-need basis. Well established relationships at any or all of the following resellers is a MUST for this role. Sycomp, Datec, Penguin, Trace3, Advanced Network Management, Computacenter.

Duties/Responsibilities:

• Respond to all inquiries and requests received via email or phone from named account managers in the quickest possible manner. A response to a named account manager should rarely take more than 15 minutes from the time the inquiry is received, and never take more than 30 minutes except in extreme and justified situations.
• Strive to deliver a level of service and support that is above & beyond all industry competition
• Daily review of the distribution Open Quote Report and POS Report, creation of bid pricing, and follow up with corresponding named account managers
• Present, promote, and sell products using solid arguments to named account managers and their customers
• Establish, develop and maintain positive business and customer relationships
• Initiate & engage named account managers and their customers in face-to-face events (i.e. lunch, dinner, happy hours, other events and forms of entertainment)
• Record all solicitation and activity in the company CRM
• Follow the companies processes and procedures for all sales quotes and bid activity
• Keep pipeline reporting up-to-date, detailed, and accurate
• Hold him or herself accountable for his/her activity level as it pertains to sales engagement
• Expedite the resolution of customer problems and complaints to maximize satisfaction
• Achieve agreed upon sales targets and outcomes within schedule
• High level of product knowledge across all AddOn product lines
• Supply management with information and reports on customer needs, problems, interests, competitive activities, and potential for new products and services
• Participate in all required companywide or management initiated trainings and meetings
• Provide requested and timely reporting when requested by management
• Keep detailed & accurate records of all reimbursable business expenses and complete expense reports using company guidelines
• Be accountable to work schedule and work presence

Qualifications and Experience:

Required:

· Proven sales experience

· Extremely responsible & fully accountable

· Strong interpersonal and relationship building skills

· Proficiency in Microsoft Excel, Word and Outlook

· Impeccable organizational and time management skills

· Excellent phone etiquette

· Excellent verbal and written communication skills

· Excellent negotiation skills

· Ability to create and deliver presentations tailored to the audience needs

· Stress tolerant and resilient

Suggested:

• BS/BA degree or equivalent
• Pre-existing account relationships
• CRM experience
• Customer service experience

Competencies:

· Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

· Business Acumen – Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

· Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

· Strategic Thinking – Develops strategies to achieve organizational goals; Understands organization’s strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

· Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

· Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

· Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

· Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Physical Requirements and Work Environment:

· Occasionally required to stand

· Occasionally required to walk

· Occasionally required to sit

· Frequently required to talk or hear

· While performing the duties of this job, the noise level in the work environment is usually moderate

· The employee must occasionally lift and/or move more than 40 pounds

· Additional remarks regarding work environment: may require extensive travel

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Halo Technology provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

AddOn Networks

Marketing & Business Development Manager – The Shops at Palm Desert

Pacific Retail Capital Partners is a fully integrated, entrepreneurial organization with an unparalleled depth of knowledge in all aspects of retail real estate. Our team of executives and strategic partners draw on decades of experience with major national shopping center owners to deliver top-tier service as an operating partner and provide efficient oversight of the company’s own portfolio. Our broad-based talent is versed in multiple disciplines, from investment and development, which enables the company to quickly assess market opportunities, to management, marketing, and leasing, which allows it to control costs effectively and maintain the quality of its properties. This position is based in Palm Desert, California, but our company operates nationally, particularly in large regional malls.

As the Marketing & Business Development Manager, you will develop and implement marketing programs for the retail center that are based on the center’s strategic goals. The three main focus areas are Marketing for Leasing, Marketing for Sales, and Marketing for Business Development.

To succeed as the Marketing & Business Development Manager:

• Bachelor’s degree in Marketing or related field and/or 3 – 5 years in professional experience, retail, and/or related shopping center experience
• Knowledge of marketing fundamentals and research and reporting
• Excellent with PC, Excel, MS Word, PowerPoint, Illustrator and/or Photoshop
• Ability to quickly learn and use new systems
• Strong organizational, time management, and delegation skills
• Excellent interpersonal, verbal, and written communication skills
• Social Media skills and experience posting for a company
• Ability to deal with multiple tasks effectively and establish priorities
• Strong attention to detail
• Must have flexibility to work varied schedules, including weekends and evenings

Responsibilities of the Marketing & Business Development Manager for The Shops at Palm Desert:

Provide Superior Client Service

• Collaborate with the property team to develop and execute comprehensive, research-based strategic planning that directs marketing efforts to enhance asset value by actively participating in the leasing process (permanent and specialty), driving sales, and generating alternative revenue
• Ensure the properties’ annual marketing plan is directed at achieving the owner’s objectives, focused on leasing, sales, and revenue, utilizing the resources and tools available
• Monitor, control, and adjust, as appropriate, marketing budget and alternative revenue goals to meet year-end projections
• Work with the Leasing and Ownership Team to ensure that leasing collateral, such as fact sheets, are current, complete, and accurate
• Responsible for the procurement and development of programs involving outside consultants such as public relations firms, advertising agencies, and other vendors
• Review monthly sales reports to have a thorough knowledge of retailer sales, track key retailers and category trends

Leadership, Motivation, and Development

• Manage Marketing Coordinator to define, track, and achieve measurable goals established during budget strategy and strategic planning sessions
• Provide constructive feedback, regular coaching, and career development input throughout the year to help Marketing Coordinators achieve performance objectives and develop their professional skills and capabilities

Marketing Strategy Implementation

• Have a thorough knowledge of the area market, including all competitive properties, area and customer demographics, and available media
• Effectively execute an advertising program and strategy to increase center foot traffic, tenant sales, and participation in the marketplace
• Coordinate special events and community relations programs to support the strategic plan; work with retailers to involve them as appropriate; track and produce results summaries to determine impact on center traffic and sales; monitor center perception and brand.
• Develop a strategic public relations and media plan
• Coordinate ongoing research (online, Scarborough, Alteryx, Placer Ai) to support marketing and leasing efforts

Advertising and Sales Promotions

• Strategically plans and executes center advertising and sales promotions
• Oversees media buys with MC with various media outlets to determine placement and content
• Oversees reports/analytics for reviews of sales promotion programs
• Oversees MC, who will write copy, proof materials, and distribute as necessary
• Works with MC to recruit merchants to participate in planned center programs
• Works with MC and oversees advertising and sales promotions of competitive centers, apprises management, and keeps files up to date
• Performs market studies to understand retail sales performance by category as well as sales performance of competitive centers

Tenant and Community Relations

• Develop and cultivate relationships with store managers to maximize foot traffic, sales, and exposure
• Develop and implement opportunities for Tenant cross-promotions to improve sales
• Develops and maintains relationships with community groups

Communications

• In conjunction with General Manager and senior company management, is the local center spokesperson for all public relations and directly interfaces with the media as necessary to further the objectives of the center and promote the best interests of the company
• Uses center’s campaign and branding guidelines and oversees all aspects of in-mall signage, including but not limited to center directories, duratrans, barricade, static sticker in-center sign programs, LED board content, exterior static billboards with the assistance of MC
• Prepares Business Development section of AMR for ownership
• Oversees Marketing AMR.
• Oversees MC in all aspects of outreach to community partners in support of programs in place, including but not limited to hotel, office, school, and nonprofit programs

Special Events

• Plans and works with MC to implement all center events
• Serves as primary contact for all event operations
• Coordinates events’ operations with MC participating departments & vendors
• Monitors event expenses
• Review event logistics and performance
• Researches and recommends appropriate events for center participation and sponsorship
• Conducts a timely post-event and/or post-promotion meeting review of event/promotion to determine viability and changes/adjustments for the following year

Digital: Website / Social Media / E-Newsletters / Digital Assets/ SMS/ Text-To-Concierge

• Leads the strategic vision of the center’s website and designs same for optimization and friendly user interface – both customer and tenant
• Monitors all digital (website, social, e-newsletter, SMS, text-to-concierge) analytics regularly strategically increasing results and impact to the Center
• Collaboratively works with MC to program and implement all social media content that effectively promotes the center and its brand, retailers, and events – with a consistent voice and professional presentation consistent with a first-class shopping center
• Creates programs across digital platforms and leverages digital assets to increase awareness for the Center and its retailers

Visual Merchandising Coordination

• Oversees and manages MC to schedule installation and de-installation of signs and merchandise in vacant storefronts as needed
• Oversees MC orders of visual display items within budget guidelines
• Work with MC to coordinate preparation, installation, and takedown of center seasonal décor with Engineering and Maintenance, create a calendar of tasks, and monitor budgeted expenses
• Recommends and researches additions to and changes in seasonal décor
• Oversees, manages, and schedules installation and takedown of seasonal décor as needed

Business Development

• Responsible for Business Development revenue
• Source local, regional, and national clients for advertising and sponsorship opportunities
• Develop Business Development collateral
• Provide custom decks and renderings to potential clients
• Update research materials with the latest demographic information
• Coordinate all facets of the Business Development deliverables to the advertiser/sponsor and manage the successful implementation of the various activations in the common area by closely working with MC and the center team
• Develop and implement local and corporate sponsorship opportunities that will generate additional revenue for the property; document and track all sponsorship proposals and programs

Best-in-Class Benefits and Perks:

We value our employees’ time and efforts. Our commitment to your success is enhanced by our competitive compensation of $75-$85K annually, depending on experience, and an extensive benefits package, including:

• Comprehensive health coverage: Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with employer matching
• Financial security: Life and disability insurance for added protection
• Flexible financial options: Health savings and flexible spending accounts offered
• Well-being and work-life balance: Paid time off and holidays

Ready to embark on a thrilling journey with us? Join us in making The Shops at Palm Desert the go-to shopping, dining, and entertainment destination!

Apply now and be part of a team where your brilliance will be recognized, your ideas celebrated, and your impact unparalleled! Don’t miss this chance to shape the future of retail at The Shops at Palm Desert! Please submit your resume and cover letter to: [email protected]

We are an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pacific Retail Capital Partners

Our client, a top university in NC, is looking for an Assistant Video Producer to join their Athletics Department.
This role will be onsite in Durham, NC.
Assistant Video Producer Responsibilities:

• Oversee day-to-day operations of videoboard broadcasts for the Athletics department
• Design and manage creative content and in-game entertainment needs, including Game-In-Progress look, all animated graphics and hype videos
• Coordinate production crew
• Work with outside vendors to fulfill all sponsorship needs

Assistant Video Producer Requirements:

• Undergraduate degree
• Working knowledge of sports video production
• Experience in the sports industry (collegiate or professional)
• Proficient knowledge of video shooting, lighting, editing and production skills

Apply today!
Our client offers medical, dental, vision, and basic life insurance. Employees can enroll in the companys 401k plan, as well as a deferred compensation plan. Employees will also receive eight hours of vacation leave every month and twelve paid holidays throughout the calendar year, and will be able to purchase company stock, are eligible for annual bonuses, and can participate in profit sharing
Submit resume (and samples if applicable) to: [email protected]
Creative Circle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you’ll be interviewing with) or a member of our Human Resources team to make arrangements.
Creative Circle

Casting Call: Participant for Digital Campaign on Atopic Dermatitis/Eczema

Job Details: We are seeking individuals with personal experiences of living with atopic dermatitis/eczema to feature in an upcoming digital campaign. This campaign is dedicated to raising awareness, sharing real stories, and providing motivational tips for managing the condition. As a participant, you will have the unique opportunity to share your journey and help others understand the challenges and triumphs of living with atopic dermatitis/eczema.

Job Responsibilities:

• Participate in video and/or photo shoots for the digital campaign.
• Share your personal story, including challenges and successes in managing atopic dermatitis/eczema.
• Provide insight into your healthcare routines and offer tips that have helped you stay motivated.
• Work collaboratively with the production team to create authentic and engaging content.
• Be willing to follow the direction of the campaign coordinator and creative director during shoots.

Requirements:

• Must be a real person with a diagnosed case of atopic dermatitis/eczema.
• Comfortable with sharing personal health experiences in a public forum.
• Available for all shooting schedules and campaign-related activities.
• No previous modeling or acting experience required; we’re looking for authentic stories and real-life experiences.
• Ability to sign a release form to allow your image and story to be used in the campaign.

Compensation Details:

• Participants will receive a monetary stipend for their time and contribution to the campaign. The exact amount will be discussed upon selection.
• Possible coverage of travel expenses for the shoot, if applicable.
• An opportunity to become a face of a meaningful campaign with the potential to inspire and educate others.

Casting Call: Product Trial and Testimonial

We are seeking two well-spoken local veterans, one male and one female preferably, to participate in a product trial and provide testimonials. The shoot will take place in St. Petersburg, Florida, and will involve using and discussing the benefits of a new product on camera.

Job Responsibilities:

• Participate in a product trial, using the product as instructed.
• Provide honest and articulate feedback and testimonials about the product experience.
• Engage with the production team to capture high-quality video and audio content.
• Follow directions from the director and production staff for specific shots or dialogue.

Requirements:

• Must be a local veteran in the St. Petersburg area or willing to travel (travel expenses not covered).
• Strong verbal communication skills and a comfortable presence on camera.
• Punctuality and reliability for the shoot schedule.
• Ability to take direction well and adapt to changes in the production environment.
• Positive attitude and professionalism on set.

Compensation Details:

• Each participant will receive $200 for their half-day involvement in the project.
• Compensation will be provided after the completion of the shoot.

The World of Culture, Film and Music: Film Development Assistant position open!

About Star Entertainment:

Star Entertainment is an international production company, operating since 1999 in the fields of film, live entertainment, culture and philanthropy. In the area of film, Star started with minor investments in “Shaft” and “Mission Impossible II” and has produced films with the likes of Richard Curtis and Oscar-wining talent. Václav Havel honored “Letter to Anna” about the murdered Russian journalist Anna Politkovskaja. Among the most reknown cultural projects were contributions to Bob Geldof’s “Live 8”, the creation of “The Wall Museum” in Berlin and installations with Ai Weiwei.

Concerts range from operas and musicals to film orchestra perfromances on themes such as Harry Potter, The Lord of The Rings and Hans Zimmer. Star has hosted the likes of Sting, Liza Minelli, Bryan Adams, Anna Netrebko, Lang Lang, Bono, Roger Waters and Arcade Fire. In the field of philanthropy Star Entertainment has produced the annual Cinema for Peace Gala since 2002, created “Sports for Peace” with Muhammad Ali and Nelson Mandela as well as “Help Haiti Home” for Sean Penn, enabling charitable organizations to raise in total more than 50 Mio USD.

Your fields of activity:

Assistance with content development in film and live entertainment fields

Assistance in the selection and booking of artists and trades

Support in film production and development

What you bring with you:

Previous experience in related field

Availability to work fulltime only (9am-6pm)

Communication talent

Structured, Independent work

Reliability and punctuality

Quick learner

Willingness to work in the evenings/weekends if required

Star Entertainment GmbH

Executive Assistant to FOUNDER/CEO at MACRO

www.staymacro.com

We are looking for a highly experienced Executive Assistant to join Team MACRO to support our Founder/CEO, who leads the overall business strategy, direction, and growth of MACRO and leads a team of senior executives that oversee different areas of our ecosystem including creative content (Film & TV), brand & marketing, and representation to name a few. This is an exceptional opportunity for those with a strong interest in the business and operations side of the entertainment and media industry beyond the creative aspects.

MACRO is an award-winning multi-platform media company that represents the voices and perspectives of Black people and people of color. With verticals extending to all aspects of media creation-from film

and television development and production to representation, brand marketing, and a venture arm- MACRO presents a new paradigm in the media landscape set to disrupt the way things have always been done. We create and finance film, television, digital content, technologies, and brands which are driven by people of color that encompass universal themes to which all people can relate and connect.

To succeed in this role, you must be a creative problem solver and an effective communicator, whose efficiency and superb organization skills enable you to thrive in a fast-paced work environment. Our ideal candidate possesses a deep interest in the business side and working knowledge of the entertainment and media industries, and contributes to creative and strategic conversations about matters that pertain to our business. Experience working with individuals at all levels and working knowledge of industry names, players and film/television language is a MUST.

You are a positive, upbeat self-starter, quick learner and team player who can easily interact and relate to a variety of personality types. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease executive workload. The ability to create and adapt to processes, meet deadlines, and work with multiple internal and external stakeholders is key. You are entrepreneurial by nature and can work on multiple projects at the same time. Most importantly, you embrace the mission of MACRO and are enthusiastic about working with us to achieve our goals. This position is based in our Los Angeles office.

Major Responsibilities:

• Provide professional, efficient administrative support to CEO, which includes high volume rolling calls, coordination of all meetings and conference calls, calendaring and schedule management, expense reports, etc.
• Demonstrate efficiency and resourcefulness by reviewing, researching, and routing information, issues, and concerns addressed to CEO, and determine and suggest the appropriate course of action, referral or response.
• Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, as well as remote support;
• Screen telephone calls, greet visitors, and respond to general inquiries
• Draft and proof various memos, correspondence, letters, business updates and notes.
• Ability to handle multiple tasks and effectively prioritize.
• Anticipate needs and prepare CEO accordingly including gathering and creating meeting details, agendas, presentation materials, documentation, reports, and/ or recording accurate and detailed meeting notes.
• Punctual, regular, and consistent attendance is a must, including availability on evenings and weekends for administrative support as needed.
• Ad hoc projects, personal tasks, and other duties as needed.

Qualifications:

• Minimum 2-4 years of Executive Assistant experience; including supporting a senior executive or C-Suite leader, ideally within the entertainment industry
• Strong interest in the corporate business and operations aspects of the industry.

• Experience working in a very fast-paced environment and juggling multiple competing priorities

• Excellent organizational, written and verbal communication skills required

• Experience working with individuals at all levels and working knowledge of industry names, players and film/television vocabulary necessary

• Must exercise extreme confidentiality and discretion

• Advanced computer skills, including detailed knowledge of Microsoft Office and the Google Suite

Join MACRO in our mission of shaping culture and disrupting Hollywood.

We are committed to breaking down barriers and creating opportunities. We do not practice or tolerate discrimination on the basis of race, color, religion, ethnicity, age, ancestry, ability, sexual orientation, gender expression or identity.

MACRO

We are looking for a Programming Coordinator for a top entertainment company in Bristol, CT. This position will be located on site in the Bristol office.

Responsibilities:

• Works with Program Planning team to build both long and short-range program schedules in Content Scheduler or other content management system as needed for assigned international TV and digital networks
• Maintains detailed and accurate program schedules in NCS and Content Scheduler or other content management system as needed
• Executes and distributes program schedule changes
• Assists Program Planners with inputting of programming standby and guidelines
• Works with Production to confirm weekly live studio show schedules
• Reviews weekly schedules for PR communications
• Supports or conducts research and background reports to enhance the overall acquisition and planning efforts in a particular sports category
• Be part of a sport specific planning team(s)

Required Qualifications:

• Onsite Monday-Thursday (remote on Fridays)
• Ideally looking for candidates with previous content scheduling experience
• Candidates should be very organized and detail-oriented, with ability to prioritize
• Basic sports knowledge is required
• Proficiency in Spanish would be a plus as this temp will be supporting two Latin American based networks

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, X, and LinkedIn.

Opportunity Awaits.

Solomon Page

In this role, your primary focus will be supporting the Annual Meeting (a city-wide meeting with 10k+ attendees from around the world, 16+ concurrent sessions, and special events over 5+ days) and other smaller meetings and events for the Association for Research in Vision and Ophthalmology (ARVO). ARVO is the world’s largest and most respected international organization devoted to advancing research in vision and ophthalmology. The ARVO Annual Meeting is the premier gathering for eye and vision scientists at all career stages, students, and those in affiliated fields to share the latest research findings and collaborate on innovative solutions.

Reporting to the Chief Officer of Meetings and Community Engagement and working closely with the Senior Director of Programming, you will manage several core components of planning the meeting and provide operational support on-site. Your work will be cyclical, with some periods of fast-paced, high-intensity work. Working closely with the Chief Officer of Meetings and Engagement while you come up to speed, you will own the complex Ancillary Event process, manage ARVO-sponsored social events, and provide tracking, administrative, and logistical support (including speaker management) for the Annual Meeting. During off-cycle times of the year, you will manage the invited component of the meeting.

This role works across the organization and requires a great deal of accuracy, coordination, attention to detail, critical thinking, sound judgment, and the capacity to manage multiple projects efficiently to completion. This is an opportunity to take your organizational, communication, and project management skills to the next level.

How You’ll Make an Impact

You will support the team to ensure the success of the Annual Meeting and associated events by preparing timelines, maintaining the internal Teamwork project plan, updating internal staff and external partners, managing invited session proposals and speakers, and coordinating supplies and shipments. Major responsibilities include:

Annual Conference Support

• Coordinate approvals and track the Ancillary Events (200-400 per year). Review each request, apply policies to determine handling, and create comprehensive trackers to keep the team organized and informed. Inform organizers of ARVO policies for the events and ensure compliance.
• Organize social events for 2-3K attendees, including sourcing and recommending venues within budget, arranging entertainment, and managing catering. Work with destination marketing organizations (DMOs) or convention and visitors bureaus (CVBs).
• Collaborate with ARVO communications staff to provide specific event-related information for print, digital, email, and social media campaigns. Update the Annual Meeting web pages.
• Manage staff needs and travel arrangements.

Annual Conference Logistics

• Work with the team to coordinate conference logistics, including meeting room assignments for educational programs, committee meetings, and ancillary events.
• Oversee the supplies and shipments for the conference, ensuring all are organized and delivered correctly.

Annual Conference Program Development & Speaker Management

• Support the Senior Director of Programming on the invited speaker content by setting up the proposal submission site, tracking the confirmed presenters and their submissions, and sending reminders.
• Manage speaker needs/requirements (e.g., registration, housing, and travel expenses as appropriate).

Work Environment, Salary, and Benefits

• You’ll enjoy a flexible hybrid work environment, including two days collaborating with colleagues in our Rockville, MD, office, and three days working remotely. Some domestic travel is required, including 7-10 days at the ARVO Annual Meeting.
• The budgeted salary range for this position is $55-65K*. We offer an outstanding benefits package including comprehensive medical insurance, employer-paid vision, dental, life, and disability insurance, flexible spending accounts for medical and childcare expenses, matching retirement savings, employer-paid parking or monthly contribution for public transportation, generous PTO (12 paid holidays, 12 days of vacation increasing to 18 during 2nd year, and 10 days of sick leave), and tuition reimbursement for professional development.

* Manager-level candidates are encouraged to apply; salary will be commensurate with experience. Certified Meeting Professionals (CMPs) are encouraged to apply.

• We recognize the value of our employees and strive to create an environment that is both flexible and conducive to a high-performing organization. Your colleagues are collegial, collaborative, and eager to help each other succeed.

Qualifications

• Experience and Education:
• 1-3 years of experience in event/conference management and logistics coordination for large-scale events (2-10K+ attendees) at an association is highly preferred.
• Demonstrated experience in project management, including data collection and tracking, managing deadlines for multiple stakeholders across multiple projects, and ensuring compliance with organization regulations.
• Professional certification, such as a certified meeting professional (CMP), is a plus but not required.
• Technical Proficiency:
• Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) is required. Familiarity with other relevant software such as Open Water, ScholarOne, ATIV (or another mobile conference app), Teamwork (or another project management system), and Optimizely (or similar CMS) is preferred but not required.

About Us

The Association for Research in Vision and Ophthalmology (ARVO) is the largest and most respected eye and vision research organization in the world. Our members include nearly 12,000 eye and vision researchers from over 75 countries. Our mission is to advance research worldwide into understanding the visual system and preventing, treating, and curing its disorders.

To Apply

We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.

Use the “Apply” button on this page or simply email your resume to Lilly Khan at [email protected] with “ARVO – Senior Coordinator #2023-2814 SA” as the subject of the email.

Job responsibilities are similar to the following positions: Meeting Assistant, Program Coordinator, Education Specialist.

Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

Association for Research in Vision and Ophthalmology (ARVO)