Chicago Casting Calls & Acting Auditions

Business Overview:

BNP Paribas’ Global Markets & Banking business offers a broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations.

Global Markets & Banking Americas has undertaken an initiative to increase the efficiency of its Front Office staff by reorganizing their administrative professionals and expanding their mandate. To create a strong administrative support model while providing increased levels of service to all Front Office staff, we’ve pooled our administrative staff to create a unified Platform Services Team (“PST”).

PST has two mandates: (i) office and administrative support for all Global Markets & Banking Americas Front Office staff; and (ii) management FO employee experience tasks related to new hire onboarding, internal transfers and separations. This work includes user access management and oversight of the related end-to-end process improvements.

Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.

The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff.

Responsibilities:

· Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.

· Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).

· Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.

· Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.

· Excellent Communications skills required – both written and verbal.

· Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.

· Domestic and International Travel

· Process of heavy expense claims.

· Coordinate MS Teams/Webex (Video and/or audio) meetings and perform operator assist functionality.

· Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.

· Managing logistics for visitors

· Management of incoming and outgoing phone calls

· Maintain current e-mail distribution lists in Outlook

· Modification and distribution of departmental reports.

· Meeting minutes for high-level financial meetings.

· Heavy invoice processing and external client on-boarding coordination.

· Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.

· Prepare reports using Excel.

· Strong knowledge of PowerPoint presentation development and editing for client meetings.

· An Administrative Assistant will make use of several application systems including:

· ivalua – Supplies and IT Procurement.

· My IT / SailPoint – Request management tool for IT application security activities.

· Concur – Travel scheduling and expense reporting.

· Tom Net and Clock Net – Staff attendance and work hours tracking.

· UPS – Express mail labeling and postage.

· Microsoft Outlook

· Microsoft Office Suite with a strong focus on Excel and report management.

· Tableau

· Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.

Qualifications –

Minimum Required Qualifications:

• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.

· Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.

· Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.

· Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.

Preferred Qualifications:

· Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.

· Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

The expected starting salary range for this position in Chesterbrook, PA is between $65,000 and $74,000 annually plus over time and corporate bonus. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

The bank employs nearly 6,000 people and has a presence in the country since the late 1800s in major cities including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver and Washington, DC.

As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose – to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.

BNP Paribas. The Bank for a Changing World – https://usa.bnpparibas/en/homepage/join-us/our-opportunities/

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas

What will the job look like?

• Responsible for contributing to the efficient use of the Leadership Team’s time by relieving them of administrative details capable of being delegated
• Responsible for performing a multitude of complex administrative tasks and providing full administrative support using superior knowledge of administrative functions. Administrative tasks may include planning business entertainment meetings, travel, expense reporting assistance, filing, responding to emails, mail correspondence and other duties as assigned.
• Provides administrative assistance to support the Leadership Team in daily work, i.e., anticipates & follows-up on deadlines ensuring information is available, communicates with people inside and outside the company, researches and gathers information, completes projects and assignments punctually, etc.
• Utilizes discretion, judgment, and initiative to continue the work responsibilities of the office when the Leadership Team is unavailable.
• Determines within moderately well-defined limits the activities and duties that can be executed without the personal review or clearance of the Leadership Team.
• Responsible for maintaining Leadership Team’s calendar, schedules meetings as requested, identifies & assesses strategic priorities when conflicts arise, consults with Leadership Team, when necessary, picks up mail, promptly responds to written requests when appropriate and routes postal mail which does not require Team’s attention
• Responds quickly and enthusiastically to rapidly changing demands. Anticipates deviations from schedules and proactively and independently works to develop adjusted plans to address such changes.
• Assist with preparation of reports, presentations, spreadsheets, and other documents for presentations. Coordinate and facilitate virtual meetings as needed (e.g. MS Teams, Zoom, etc).
• Work with other department’s leaders to provide cross coverage for departmental staff functions to include: Agendas, meeting action items, maintain department calendars & overall day-to-day corporate office functions.
• Meticulous attention to detail when arranging all travel, lodging accommodations and transportation as required by the Leadership Team. The incumbent must tend to all the details involved with visits to Allied domestic & global business units. Coordinates travel for, Allied interview candidates and business guests. Prepares & reconciles expense reports.
• Provides support of daily office operations and serves as front lobby liaison when necessary.
• Assist with special projects and back-up as needed.

What do you need to successed?

• High School diploma required; Bachelor’s degree preferred.
• 5+ years of proven experience as an executive assistant or other relevant administrative support experience
• Previous experience with booking global travel, preparing and completing expense reports, managing calendars, etc.
• Previous experience working in a professional setting
• Excellent interpersonal skills and the ability to communicate effectively and skillfully with individuals at all levels
• Must have strong, advanced administrative and technology skills gained through years of experience, training, and progressive administrative support positions
• Must be able to proficiently operate a personal computer using MS: Outlook, Word, PowerPoint, Project, Excel, and Visio
• Must be able to think and work independently, have meticulous organizational skills, and maintain a high-level of confidentiality
• Ability to work with associates and other departments to solve problems and anticipate potential problems and implement short- and long-term solutions with minimal or no supervision.
• Ability to focus on customer satisfaction, internal team building, promote a positive company image, and remain professional, friendly and self-motivated.
• Ability to multitask and prioritize independently.
• Must demonstrate discretion & confidentiality

WE VALUE DIVERSITY

Here at Allied Air, we believe that diversity and inclusion is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Our goal is to build workplaces that reflect the communities where we live and work, support the growth and development of each team member as they strive to reach their full potential, and empower them to be their authentic selves. Allied Air is an equal opportunity employer.

Lennox International

Executive Assistant

Charlotte, NC

Overview

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

Job Description

This position is a full-time, in-person, role in our Charlotte office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on various teams as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential Functions & Day-to-Day Responsibilities

• Provide executive administrative support to deal team including multiple senior-level deal professionals.
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client entertainment, gifts & events.
• Liaise and support internal and external clients while maintain confidentiality.
• Support the transaction process by managing Eastdil Secured’s proprietary database, assist with deal marketing process including but not limited to data management, timely distribution of marketing materials to clients, meeting coordination and associated travel.
• Track expenses and submit monthly expense reports for team.
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination.
• Work in a fast-paced environment, make informed decisions, communicate effectively, prioritize workload efficiently and with accuracy in high pressure situations.
• Collaborate and provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• Assist in editing, formatting, and printing presentations and documents using Microsoft Word, PowerPoint, Excel, and Adobe PDF.
• Provide back-up support to other Executive Assistants and collaborate with Business Operations teams across multiple offices.
• In-person position
• Ad-hoc personal tasks may also be required.
• Some off-hour availability (overtime) required.

Education and Qualifications

• Bachelor’s Degree, preferred.
• 3+ years of experience in a corporate environment working with senior level executives.

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate.
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion.
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines.
• A self-starter with a high degree of energy
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars and meetings using Microsoft Outlook, Teams and Zoom
• Experience with booking complex travel and managing multiple itineraries simultaneously.
• Experience with expense report processing for multiple team members; SAP Concur Expense and Travel management software experience a plus.
• Tech-savvy and excellent computer skills.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Ability to produce regional events.
• Apple device required for remote connectivity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Eastdil Secured

Tickets For Less (TFL), a leading live entertainment and technology company, has a fantastic opportunity for an experienced Administrative Assistant to join our team. You will play a crucial role in providing administrative support to the office and ensuring the smooth operation of various office-related activities. You will manage tasks related to office supplies, snacks, event coordination, employee engagement and more.

This position will work closely with all areas of the business supporting department leaders and employees across the organization. You will be directly responsible for planning, managing and executing administrative duties that support our employees and promote the TFL brand.   

The ideal candidate will be able to manage multiple priorities within given timelines and budget. The successful candidate will be a self-motivated, problem-solver and multi-tasker with excellent communication, organization and follow up skills who thrives in a fast-paced environment. 

About Tickets For Less 

At Tickets For Less, we are passionate about creating Memories For Life^® for sports fans, music lovers and event goers across the country. We work directly with sports properties, professional teams, college athletic departments, venues, fans and partners to improve the event going experience and drive event attendance. Our unique distribution model creates quick and convenient access for event goers across the country and ensures that teams and rights holders maximize fan access and event revenue. 

As a Top 10 ticket reseller in the country, Tickets For Less offers employees a front row seat into the ever-evolving ticketing industry. On top of that, we love to have fun! From an open and inviting work environment to multiple staff perks, Tickets For Less is a great place to work. 

With our headquarters located in the greater Kansas City-area, Tickets For Less is proud to celebrate nearly 20 years of providing high-rated service to the local community. Recently named to the KC Business Journal’s Top 150 Private Companies List, we have achieved tremendous growth post-pandemic. Fueled by recent acquisitions, we have expanded our retail customer base in strategic markets, and now have offices in Tuscaloosa, Ala., Omaha, Neb. and St. Louis, Mo. 

REPORTS TO: Executive Administrative Assistant

RESPONSIBILITIES & JOB DUTIES (INCLUDE, BUT ARE NOT LIMITED TO): 

• Serve as a point of contact for internal and external inquiries, directing them to the appropriate team members
• Provide general assistance to internal employees, ensuring their needs are met and facilitating a productive work environment
• Manage company’s snack program by taking inventory, ordering snacks, drinks and kitchen supplies weekly and regularly stocking/tidying kitchen
• Order office supplies and stock resource areas as needed 
• Maintain the office space by ensuring cleanliness, organization and functionality
• Gather information to assist with creating the weekly employee newsletter, inclusive of employee spotlight, and share content company-wide
• Quarterly, year-end and ad-hoc on-site and off-site event planning to include sourcing venues, aligning schedules, booking travel and adhering to budget for holiday parties, company outings, events and conferences
• Organize and maintain marketing closet
• Maintain marketing and memorabilia inventory
• Track trade show exhibit materials
• Assist with organizing holiday gifting to include sourcing, ordering and sending holiday cards and gifts to TFL’s clients and partners
• Manage some interaction between upper management and employees, liaising with internal and external partners on various projects and tasks
• Schedule staff tournaments and create sign-up forms for quarterly games (Shuffleboard, Corn Hole, Air Hockey) and sports brackets (March Madness, Fantasy Football)
• Assist with ordering company swag including staff apparel and promotional items
• Promote weekly food trucks and communicate to staff food truck information (name, menu, location, etc.)
• Communicate and collaborate with vendors and service providers to ensure timely delivery of services and resolve any issues that may arise
• Act as property management liaison and main point of contact for TFL
• Assist Talent Acquisition by scheduling new hire’s first week of meetings and adding to corresponding calendars, and setting up new hire’s desk for employee’s first day   
• Assist with on-site meetings to include ordering meals, catering, set-up/clean-up, scheduling and technology assistance
• Check mailboxes and PO boxes
• Create and update documents, reports and presentations using various software tools
• Assist in drafting and proofreading internal and external communications as needed
• Arrange travel itineraries, accommodations and logistics for team members attending conferences, meetings and other events (flights, hotel, rental car, Uber codes, dinner reservations, etc.)
• Occasional evenings/weekends as needed for quarterly office cleaning, maintenance and various employee events  
• Take direction, sometimes from multiple sources, and prioritize accordingly
• Complete special projects as requested
• Other duties as assigned

REQUIRED QUALIFICATIONS: 

• Bachelor’s degree or equivalent experience
• 1–2 years of supporting an organization’s employee’s, various departments and teams
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Proficient in using tools like Canva, LastPass and Microsoft Office Suite including Outlook
• Detail-oriented with a focus on accuracy
• Proven ability to manage various tasks independently
• Flexibility to work occasional evenings and weekends as needed
• Experience in event coordination, office administration and/or the service industry

BENEFITS: 

• Competitive salary
• Discretionary performance bonuses
• 401k with company match
• Unlimited vacation
• Medical/Dental/Vision insurance
• Long-term and short-term disability
• Life insurance
• Paid maternity leave

PERKS

• $1,000 employee ticket credit
• Company outings to local live events, including Suite tickets to Kansas City’s premier events
• Company kitchen with free snacks and drinks
• Company happy hours on the first Friday of every month
• Employee referral program
• Casual dress code

Please send your resume and salary expectations to [email protected] with the job title included in the subject.

TFL

There’s no one quite like us.

Value Retail is the creator and operator of The Bicester Village Shopping Collection – with 11 luxury shopping destinations in Europe and China, home to more than 1,200 boutiques of the world’s leading luxury fashion and lifestyle brands, offering exceptional savings all year round. What sets us apart: A Distinctive Fashion Experience. If you have what it takes to create something extraordinary every day, then look no further – this is where you need to be! At Value Retail, we all share the same ambition: to create extraordinary experiences for our guests, brand partners and colleagues.

We are entrepreneurs at heart, passionate about what we do, and constantly raise the bar. Value Retail (VR) is bringing The Bicester Collection to North America. An experience unlike any other, Belmont Park Village is projected to open in 2024. Located adjacent to the iconic Belmont Park racecourse and the UBS Arena, home to the New York Islanders, and with a future hotel to be announced, Belmont Park Village will be the most sustainable retail destination in North America as well as one of the most exciting entertainment destinations in the world.

About the role

The Facilities Administration Coordinator initial focus will be working with the asset management team to organize data (outside spaces, buildings and equipment), which includes the asset register, Operations and Maintenance (O&M) manuals, Plan Preventative Maintenance (PPM) instructions and Facility Management (FM) processes and policies. The following responsibilities summarize the operational aspects of the role.

Key responsibilities

The key responsibilities of this role will include some or all the following.

Facilities Management Operations

• Ensure that all PPMs are automatically generated as per the scheduled manufacturer recommendation in the Building Maintenance System (BMS)and updated as needed.
• Assess and handle reactive work orders, ensuring they are correctly prioritized and have clear descriptions. Monitor job progress, and where necessary, update requesters on progress.
• Obtain approvals to replenish stock when notifications are received from Planon.
• Create and update contractor records in Planon.
• Troubleshoot Planon issues raised by end users, liaison with IT and the Planon governance team as appropriate.
• Supported by FM, store new / changed asset data in Planon and the Information Management System (IMS), ensuring the data is complete and accurate.
• Report on reactive and planned maintenance data, including creating new FM reports as required to analyze performance.
• Collaborate with the Planon system owner in raising potential improvements to the system. Support FM with creating asset QR codes from within Planon, for asset tagging.
• Notify the primary maintenance provider of any new asset details and updates to equipment warranties.

People

• Communicate effectively and develop positive relationships with key stakeholders.
• Work in collaboration with Value Retail colleagues, in particular with Planon admin team members at other villages.
• Constructively engage all stakeholders – VR employees and maintenance suppliers. Seek out opportunities for professional development.

Continuous Improvement

• Produce metrics and reports for the FM team which provide operational insight and areas of focus for continuous improvement.
• Promote the use of the Planon system within FM staff and customers within the Village.
• Highlight, identify, assess and resolve problems that arise in order to mitigate risks.
• Contribute to strategic FM operational planning.

Finance

• Support FM in protecting assets, by maintaining PPM schedules, information relating to asset condition surveys, and the asset register in Planon.
• Assist in reporting that supports asset life cycle planning.
• Contribute to the development of the village’s long-term capital program, utilizing data held in Planon.

Corporate Governance, Health & Safety (H&S), and Environment, Social and Governance (ESG)

• Evaluate the performance of PPMs and work orders relating to H&S and ESG.
• Assist with the regular review of the department’s risk assessments and method statements.
• Ensure all legal requirements and documents are up to date in Planon and highlight any issues.
• Report on agreed compliance standards. Monitor and report on sustainability metrics including performance against demanding sustainability targets.
• Promote H&S through system development and management of contractors.

Adopt a ‘Four Pillars’ Approach Ensuring Coordinated Delivery of Services

• Drive continuous improvement and promote delivery of the Four Pillars (Retail, Real Estate, Hospitality and Creation of Experience).
• Collaborate with other departments / colleagues to ensure services are delivered efficiently and in a timely manner. Other related duties as assigned.

About You

We are looking for an individual who can display the following experience and skills:

• Essential At least 12-24 month’s experience in a facilities management / real estate environment
• Good knowledge of assets (buildings / equipment) typical of a retail environment Appreciation of safe systems of work / control measures Strong attention to detail Excellent interpersonal skills
• Proactive with the ability to work independently Fluent in English, both written and spoken Demonstrated interest in sustainability and willingness to embrace the Bicester Collection’s ambition to deliver “Growth We Can Be Proud Of.”

Preferred

• Holds a recognized Health and Safety qualification / certification
• Experience of working in the luxury hospitality, commercial or retail environment
• Experience of operating / maintaining Planon or similar Facilities Management system

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. BPV Management Co. LLC is an Equal Opportunity Employer and does not discriminate based on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law (“Protected Characteristics”).

The Bicester Collection

ITV America (ITVA) is the largest independent producer of non-scripted content in America through its production companies Leftfield Pictures, Sirens Media, Loud TV, Outpost Entertainment, High Noon Entertainment, Gurney Productions, Thinkfactory Media, and ITV Entertainment. ITVA is a reality television powerhouse with hundreds of hours of cutting-edge and innovative unscripted programming, airing on various major networks and streamers. We produce leading content including Hell’s Kitchen, Queer Eye, Love Island, Pawn Stars, and Real Housewives of NJ, just to name a few.

The Director – Risky, Safety & Duty of Care, works closely with ITVA Production teams to ensure that each production has a well established risk management plan with the proper safety guidance in place with regard to both routine and extraordinary activities. Likewise, establish Duty of Care protocols and procedures for each production that addresses any potential need or concerns surrounding the medical and psychological welfare of our talent and crew. Advise and consult with ITVA Senior Management on ways to effectively mitigate risk and produce content in a safe and conscientious way.

Roles & Responsibilities

General

• Key internal Risk Management Stakeholder and Advisor to ITV America
• Develop and implement Risk, Safety and Duty of Care protocols in the US
• Develop and maintain a comprehensive understanding of the US / UK insurance program
• Work closely with the ITV UK Risk Management group to create global synergies
• Establish and implement proper UK reporting workflows in consultation with Business & Legal Affairs
• Assist in establishing and/or progressing UK initiatives as needed and agreed within the US group
• Assist in the maintenance and continued development of new and existing ITV platforms (e.g., SPOT, Compass, etc)
• Create a collaborative and supportive environment across the US production teams
• On-call to respond to crisis management situations as they arise across the productions
• Attend the following regular meetings:
• Production Kick-Off Meeting
• Productions In Progress (PIPs)
• Weekly Production Meetings
• ITVA Leadership Meeting
• Global Risk Operations Meeting

Production Risk & Safety

• Meet individually with each production team to understand the needs of the production in order to advise and develop an appropriate risk management plan
• Review creative for each production – both at a series and episodic level – and provide feedback and guidance
• Assess the security needs of the productions and any gaps that may exist (i.e., international travel, high profile talent, etc)
• Assist in vetting and hiring dedicated Risk & Safety resources, where necessary, for various productions
• Conduct safety training either virtually or on set, on an as needed basis
• On-location Risk & Safety presence, as needed, to provide production support
• Establish and maintain a current library of safety memos / bulletins to be utilized across the productions
• Develop and implement appropriate incident reporting guidelines across the productions and maintain oversight of the process
• Work closely with ITV’s Insurance Brokers to:
• Create a solid understanding with regard to each of the production’s activities
• Ensure that all production activities are covered under the insurance program and/or that supplemental insurance is acquired by the production teams where necessary
• Provide proper guidance and information with regard to workers compensation and/or other claims
• Track production claims to help ensure they are moving through the system and processed in a timely manner
• Promptly report any concerns that would compromise the safety and security of our productions, whether related to staff, activities or otherwise
• Promptly report any concerns that would compromise the safety and security of our productions, whether related to staff, activities or otherwise
• Production Duty of Care
• Meet individually with each production team to understand the creative, logistics and circumstances involved in each production as well as the specific talent, participants and crew involved
• Alongside the production teams, develop bespoke DOC guidelines to be implemented on each production, taking into account the individual needs of the project.
• Ensure that DOC guidelines meet or exceed network requirements
• Collaborate with Heads of Production on any costs that may be associated with implementing DOC guidelines so that a proper budget can be established and approved by the network where necessary
• Establish and maintain DOC written resources to be available to talent and/or crew as needed
• Establish and maintain relationships with existing Psychiatrists and Psychologists
• Assist in vetting and hiring dedicated DOC resources such as Talent Management, Psychiatrists, Psychologists, etc.
• Primary contact and liaison to ITV’s Chief Psychological Officer, Dr. Matthew Gould
• Work closely with ITV’s Casting Department in establishing appropriate protocols including reporting and monitoring on camera talent and participants
• Requirements
• Qualifications
• Bachelor’s degree or equivalent (desired, but not required) • 4+ years of relevant risk management experience, creating and enforcing safety policies, and managing duty of care
• A background in or understanding of television or film production
• Understanding insurance programs, and the legal guidelines around production safety and security
• OSHA / General Entertainment Safety
• Injury & Illness Prevention Program
• Other relevant Entertainment Industry Training

Desired Qualities & Characteristics

• Practical, business-oriented approach to problem-solving, tempered by an appreciation of risk and legal/psychological complexity
• Ability to thrive in a fast-paced, team-oriented environment
• Ability to influence in a collaborative way, leading with transparency and serving as a trusted advisor
• Ability to demonstrate sound judgement, whether independently or in collaboration with colleagues
• Ability to work independently while being able to contribute successfully to cross-functional teams
• Excellent organizational and time management skills; ability to manage multiple projects at once, follow through and meet deadlines
• Excellent verbal and written communication, with the flexibility to be both firm and empathetic as needed
• Ability to quickly establish rapport and excellent working relationships with creative and non-creative colleagues
• Proactively seeks and implements innovative ways of working
• Strong analytical and computer skills (Google Mail, Google Docs, Word, Excel, and PowerPoint)

ITV America

Pulse Lighting is a dynamic and innovative lighting production company specializing in lighting design, equipment rental, and event production services. With a strong presence in the entertainment industry, we are seeking a talented individual to join our team as a Lighting Crew Chief and Project Manager. This multifaceted role combines hands-on technical expertise with project management skills to ensure seamless execution of both touring productions and warehouse-based projects. The position provides an appealing “middle ground” for those who don’t wish to be on the road constantly. 

Key Responsibilities

1. Shop Project Management

• Coordinate lighting projects conducted at the company warehouse, including tours, installations, and other special projects. 
• Oversee project timelines, budgets, resource allocation, and scheduling to ensure successful project execution. 
• Provide technical guidance to the warehouse team, troubleshooting equipment issues, and optimizing lighting designs. 
• Assist with inventory management and subrentals. 

2. Touring Crew Chief (as needed)

• Collaborate with clients, touring managers, and production teams to plan, execute, and oversee lighting setups for various touring productions. 
• Lead a team of lighting technicians, ensuring efficient load-ins, setups, and load-outs at various venues. 
• Manage equipment inventory, maintenance, and repairs to ensure optimal performance throughout the tour. 
• Ensure adherence to safety protocols and industry standards during all aspects of production. 
• Collaborate with clients to understand their specific needs and deliver customized lighting solutions. 

3. Technical Expertise

• Utilize deep technical knowledge of entertainment lighting equipment, control systems, and rigging to provide innovative solutions that meet client requirements. 
• Troubleshoot complex technical challenges and provide on-site support during productions and projects. 

4. Team Leadership

• Supervise and mentor a team of lighting technicians, ensuring high-quality work, professional development, and a positive team environment. 
• Foster a culture of collaboration, creativity, and continuous improvement within the lighting team. 

5. Documentation and Reporting

• Maintain accurate records of equipment inventory, repairs, maintenance, and project details.
• Generate comprehensive reports on project progress, equipment status, and performance metrics. 

Qualifications and Skills

• Minimum of 5 years of experience in entertainment lighting, with a proven track record in both touring production and project management. 
• In-depth knowledge of various lighting systems, consoles, fixtures, and control protocols (e.g., DMX). 
• Strong leadership and team management skills, with the ability to motivate and guide a diverse team. 
• Excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. 
• Exceptional problem-solving abilities, particularly in high-pressure situations. 
• Proficiency in project management software and tools. 
• Effective communication and interpersonal skills, including the ability to work collaboratively with clients, vendors, and team members. 
• Willingness to travel for touring productions as needed. 
• A passion for the entertainment industry and a commitment to delivering exceptional results. 

Work Hours

Pulse Lighting is open from 9am to 5pm, Monday through Friday, except for company-observed holidays. The standard workweek is 35 to 40 hours.

Due to the nature of the live events industry, the regular work schedule is occasionally adjusted to include nighttime, weekend and holiday work.

Job Benefits

• Salary, paid weekly
• Paid time off and holidays
• Group health insurance plan (40% company contribution)
• Group dental and vision plans
• 401(k)
• Family and medical leave
• Continued education and professional development

If you are a dedicated and skilled professional looking for a unique opportunity to contribute to the success of both touring productions and warehouse-based projects, Pulse Lighting welcomes you to apply for this exciting role. Join our talented team in Nashville, TN, and be part of creating unforgettable entertainment experiences. 

Application Process

To apply for the position of Lighting Crew Chief and Project Manager, please submit your resume, a cover letter detailing your relevant experience, and any additional supporting materials to [email protected]. We look forward to reviewing your application and considering you for this position. 

Pulse Lighting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We value the talents and abilities of our employees and seek to foster an open, cooperative environment in which individuals can learn, grow and thrive.

Pulse Lighting, LLC.

Construction Project Manager

Location: Gardena, CA (office 5 days a week)

Hamilton Porter has teamed up with one of the largest design-build contractors in California, over 25 years of business serving the southern California region. Supporting the HVAC and Plumbing Engineering needs across Aerospace (ex: Jet Propulsion Lab), Education (ex: Loyola Marymount & Cal State Long Beach) , Entertainment (Ex: Sony Pictures & Disney Studios), Hospitals, (ex: Cedars-Sinai, Beverly Hills) and Transportation (Ex: New LAX project).

Seeking a Project Manager to oversea commercial HVAC and Plumbing construction projects.

Responsibilities

• Demonstrate extensive knowledge of commercial HVAC, Plumbing and/or Piping systems
• Oversee all aspects of construction projects from planning through project delivery
• Establish project objectives, completion milestones, procedures and performance standards
• Involve our Safety Director and Field Leaders early and often to ensure our jobsites, employees and project partners remain safe at all times
• Set-up a workable schedule for job cost control, labor, material, equipment and subcontractors
• Set-up a pre-planning meeting with internal project stakeholders
• Work with Purchasing Department on all equipment and material buyout
• Work with Project Team to ensure job drawings and change orders are up to date
• Manage financial aspects of the contract, including but not limited to: financial forecasting, manpower forecasting, job cost tracking, preparing monthly billings, etc.
• Meet or exceed gross profit goals stated in project budget
• Interface with subcontractors, engineers, city and county officials and clients as required
• Establish and maintain relationships with clients, win additional work
• Communicate effectively and professionally with clients, labor, vendors and subcontractors

Qualifications

• College degree in a construction-related field or relevant Project Management industry experience
• Knowledge of the mechanical construction business, including estimating, scheduling and cost control, general knowledge of code requirements, ability to read blue-prints, budget preparation, negotiation skills
• Computer proficiency with Microsoft Office productivity tools
• Experience with or ability to learn/ utilize construction software platforms

Benefits:

• 100% Covered Healthcare
• 401K Match
• Salary + Performance Bonus
• PTO – Company Holidays

Hamilton Porter

Who We Are

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

What You’ll Do and What You’ll Bring

WHAT YOU’LL DO

• As the Senior Director of Project Management/Renovations, your job will be to provide management and coordination of design and construction for primarily designated urban and select/full-service hotel brands.
• Oversee and manage design process from design RFP through final closeout and ADA certification and Final Completion, including change management and adoption of changes to the design (both Owner and Brand)
• Manage all processes related to the design and construction of the project, including WL Purchasing team design reviews, product selection and procurement processes, architect and sub consultants, third party consultants including ADA and peer reviewers, solicitation and implementation of WL Operations input and feedback, and preconstruction services with contractors and preferred vendors.
• Manage the bid and selection process for design and construction, including review of Contractor’s qualifications, competency and suitability for each project.
• Responsible for cost tracking, management and reporting – provide periodic summary information on budget, cost estimates and projections, and schedule projections.

WHAT YOU’LL BRING

• Strong interpersonal and communication skills to lead team.
• Ability to analyze specifications.
• Knowledge of bidding practices
• Ability to schedule all design & construction activities.
• Familiar with all components of construction
• Strong communication skills
• Construction-related degree and 10 years construction experience
• Background in architecture, engineering, or construction.

What You Can Look Forward To

• Day 1 Medical, Dental and Vision insurance
• Vacation/Paid Time Off (PTO) with rollover
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Hostcare Resources healthcare concierge
• Leadership development
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

White Lodging

Job Summary and Objectives:

The Project Manager is accountable for the success of all aspects of large commercial low voltage construction projects, from bidding and contract award through completion. Responsibilities include outlining and delegating tasks, creating timelines, estimating and adhering to costs, mitigating risks, and nurturing positive client relationships.

The PM collaborates with all other departments within the

organization, including purchasing, accounting, engineering, and safety as well as field supervision,

general contractors, construction managers and inspectors.

Primary Duties & Responsibilities and Tasks to Fulfill Duties:

Duty 1: Project & Account Management

Tasks:

· Manage the overall schedule of events as well as milestones

· Oversee financial and labor tracking

· Nurture customer relations and manage customer expectations

· Manage change orders and their impact on the project progression

· Coordinate with Purchasing on cost effective materials with timely deliveries

· Oversee billing

· Effectively engage and collaborate with multiple office personnel on large projects

Duty 2: Estimating

Tasks:

· Determine materials take-off

· Collect enterprise input

· Review project scope and final bid

· Finalize the summary sheet

Duty 3: Business Development

Tasks:

· Maintain customer relationships; entertain customers where appropriate

· Manage large accounts

· Propagate new business

· Adhere to budgets

Duty 4: Site Management

Tasks:

· Visit jobsites

· Conduct job meetings

· Build trust with field staff

· Collaborate with site superintendents

Scope of Role:

· Manage large projects $6 Million and higher

· Manage multiple projects

· Expected revenue per year of $6 Million, generating $1-2 Million of new business a year

Minimum Education and Experience Requirements:

· Bachelors degree, preferably in Construction Management, Mechanical or Electrical

Engineering or related field

· Minimum 5 years’ experience in project management, preferably in construction or a closely

related field.

Licensing / Certifications:

· OSHA 10

· PMP certification a plus

Knowledge, Skills and Abilities:

· Excellent verbal and written communication skills.

· Professionalism, with excellent interpersonal, collaboration, and customer service skills.

· Outstanding organizational skills and attention to detail.

· Superior time management skills with a proven ability to manage and satisfy competing

deadlines.

· Superior analytical, prioritization, and problem-solving skills.

· Demonstrated influence and leadership abilities.

· Demonstrated Electrical/Low Voltage experience

· High energy and adaptable under pressure

· General construction safety awareness

For additional information on this opportunity and other available opportunities, please visit our website: wideeffect.com

Wide Effect Talent Solutions