Chicago Casting Calls & Acting Auditions

NEON, formerly Cityneon, is a global leader in creating and producing immersive experiences. NEON enjoys worldwide partnerships with The Walt Disney Company and Marvel Entertainment for Marvel Avengers S.T.A.T.I.O.N. and Marvel Avengers Station: Evolution, 20th Century Studios for AVATAR: The Exhibition, Hasbro for Transformers: The Experience, NBCUniversal for Jurassic World: The Exhibition, and Lionsgate for The Hunger Games: The Exhibition. It also has a partnership with Warner Bros. Themed Entertainment to produce two brand-new, unique global touring-themed art experiences inspired by DC and the Wizarding World, slated to launch in 2023. The Company also partners with the governments of Peru and Egypt for their original artifact IP experiences, Machu Picchu and the Golden Empires of Peru and Ramses the Great and the Gold of the Pharaohs, respectively, plus authentic artifact tours Pompeii: The Exhibition, Mummies of the World: The Exhibition, Victoria the T. Rex and Auschwitz. Not long ago. Not far away. These partnerships have enabled the Group to bring compelling experiences that leave lasting memories to millions of visitors in more than 60 cities to date globally. For more information, please visit www.neonglobal.com.

The Director of Human Resources is a highly skilled human resource leader with honed technical human resource consulting skills. The incumbent will be the trusted business partner to assigned corporate business entity leaders and will proactively consult with them to drive continued employee engagement and retention. The Director of Human Resources will oversee the following human resource areas: management and employee coaching and consulting; employee relations; training and organization development; change management initiatives; workforce and succession planning; compliance with both all state and federal laws as well as Company policy and procedures; and performance management. The role will oversee human resource operations and daily management of human resource office at ANIMAX. The Director of HR will also be expected to roll up his/her sleeves and work on tactical challenges. This individual must be an advocate for and teacher of our Company culture and values. A positive attitude and passion for excellence, service, and safety are essential.

Key Responsibilities

• Work with ANIMAX leadership and NEON HR to identify business needs and build HR strategies to support those needs. Proactively identify and anticipate HR-related needs of the business entity / unit.
• Proactively partner with management to provide consultation and coaching on matters related to: compensation, employee relations; training and organization development; change management initiatives; workforce and succession planning; and annual performance management initiatives
• Partners with Talent Development to identify employee development areas (competencies/skill sets) and implement succession planning initiatives within assigned business areas. Identify development needs both for individuals and the business area as a whole.
• Provide consultation and coaching to employees on various matters including employee relations, training and development.
• Partners with NEON HR and ANIMAX Leadership to ensure any compensation matters are proactively addressed.
• Provide leadership and developmental opportunities to the ANIMAX HR community.
• Lead and manage all people-related initiatives and functions
• Promote ANIMAX culture and workplace climate
• Ensure everyone has the opportunity to excel in a productive, engaging, and motivating environment
• Oversee all people-related functions, ensuring effectiveness, sound practices, efficiency, compliance, and satisfaction of business needs
• Collaborate with subject matter experts and other leaders to design and develop programs, policies, and compensation practices
• Execute strategic, operational and tactical plans
• Oversee employee relations, including conflict resolution
• Promote the use of an alternative dispute resolution program
• Drive initiatives that consistently promote a positive working environment
• Develop annual financial and capital budgets
• Assist in the development and management of the overall labor budget and management
• Identify internal and external trends which could impact the workplace
• Ensure proper resources are positioned and utilized
• Provide support to Human Resources team and operational leadership on all HR-related matters
• Ensure compliance with legal requirements as well as company guidelines, ethical and social principles.

Basic Qualifications

• BA/BS Degree (Advanced Degree Preferred) Human Resources Management, Business Administration, Communications, or related field
• Minimum of five (5) years of HR leadership experience
• Prior experience leading, mentoring, and coaching a high performing team
• Experience working within a fast-paced, complex, and dynamic business environment is preferred
• Demonstrated leadership experience in the HR Business Partner role.
• Demonstrated ability to proactively manage and resolve complex and sensitive human resource issues
• Strong verbal and written communication skills, high energy, excellent follow-up and follow-through skills
• Strong knowledge of Tennessee, Federal and local employment laws
• Ability to resolve conflict in a timely and efficient manner and recommend win-win strategies
• Strong HR systems knowledge (i.e., APS; ADP; applicant tracking system; HR management system)
• Able to maintain confidential and sensitive information
• Proficiency in human resources labor metrics and analytics with an ability to quickly summarize and present data in a meaningful format
• Demonstrated business acumen
• Understanding of human resources compliance, legal, and regulatory issues including a solid understanding of Fair Labor Standards Act and other employment laws (i.e., Wage Orders; Title VII; FMLA; FEHA; and ADA)
• The ability to influence and cultivate change
• Ability to manage multiple and sometimes competing priorities, and meet tight deadlines
• Proven experience with high-volume hiring
• Ability to work evenings, weekends, and holidays to support our business objectives as needed.

Preferred Qualifications

• Entertainment Industry experience is a plus
• International work experience is a plus
• PHR or SHRM-CP preferred / SPHR or SHRM-SCP strongly preferred

EEO Employer

ANIMAX IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.

NEON (fka Cityneon)

Minority Executive Search

Need ASAP!

Team Relations Manager

Location: Cleveland Ohio

Base Salary Range: 80K to 100K Plus Bonus & Relocation Assistance

Position Summary:

Reporting to the Director of HR, the Team Relations Manager will be responsible for investigating Team Member complaints and grievances, overseeing and conducting grievance hearings, mediations, and arbitrations. You will be responsible for interpreting company policy to all levels of Team Members. Provide input to ensure that the company meets EEOC and FLSA policies and guidelines. Responsible for overseeing relevant communication with all properties. Provides written communication and assistance to property teams, executive and management teams.

Essential Functions:

Responsible for property Team Member relations through development and implementation of programs that foster a positive work environment through fairness and respect for all Team Members.

Coordinate Team Member and labor relations activities.

Manage all property surveys including performance reviews, Team Member focus groups, climate surveys and exit interviews.

Manage the activities for the Team Member grievance process, including the Board of Review.

Responsible for data analysis and recommendations of changes/enhancements to property programs to increase Team Member satisfaction and retention of high performing Team Members, reduce liability, and provide ease of use to internal customers.

Respond to the company Ethics and Compliance Hotline reports

Responsibilities include: project management, conducting investigations, being a property expert and resource on Team Relation issues including FMLA, ADA, Benefit programs, investigations and policy interpretation.

Improve and streamline operations through the continued assessment of policies and procedures, work processes and program effectiveness/value.

Be a participative member of the team by volunteering and being involved in projects, and committees, by providing input and suggestions.

Contribute to the improvement of the business with creative ideas for solutions, activities, etc.

Act as a role model to other Team Members and always presents oneself as a credit to the company and encourage others to do the same.

Meet the attendance guidelines of the job and adheres to regulatory, departmental and company policies.

Ensure fair treatment and satisfactory work environment by providing advisory services, interpretation, and consistent application of company policies, procedures, and practices.

Develop measurement systems and conduct analysis to ensure Team Relation programs are meaningful and provide an appropriate business impact.

Create a successful Team Relation through effective performance management and identifying, developing and retaining high potential team members.

Responsible for being conduit between union and property.

Oversee all aspects of labor relations to include, but not limited to, union notification, union negotiations, reporting and addressing grievances.

Establish and endorse the business objectives, ethics and values of the company in accordance with the Code of Business Conduct.

Lead an organization with methods and actions that are ethical and in full compliance with all applicable laws, regulations, and Company policies.

Identify compliance risks and take actions necessary to eliminate or minimize risks.

Champion, within the organization, a commitment to honesty, integrity, and responsible corporate behavior.

Create a compliance culture within the organization and foster an environment where Team Members feel comfortable reporting potential violations or misconduct.

Knowledge, Skills & Abilities

Strong communication skills both verbal and written.

Strong leadership, analytical, interpersonal, problem solving and decision-making skills.

Highly effective verbal and written communication skills.

Thorough knowledge of employment law and fair treatment policies.

Strong performance consulting and facilitation skills are essential.

Strong project management skills. Proficient in basic applications of Word, Excel, and email.

A strong knowledge of Team Member policies, as well as a working knowledge of EEOC/ADA law.

Must be team oriented and have strong interpersonal and communication skills as well as being self-directed. Individual must be able to work a flexible schedule (shifts/days).

Previous Team Relations experience including responsibility for FMLA, Benefits, investigations, compliance, and compensation, preferably in a service industry.

Knowledge of state and federal employment laws.

Proficient in Microsoft Office. • Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business.

Education and Experience

College degree in Human Resources, Business Administration, or related field preferred.

4 to 5 years in HR experience or equivalent (preferably in the Manufacturing, Hospitality, Entertainment, Pharma, Hospital or Casino industry).

Please answer the questions listed below and email them back to me with your updated resume to [email protected] Referrals are Welcome!

1. Do you have 4 Plus years of HR Generalist experience in Manufacturing, Hospitality, Entertainment, Pharma, Hospital or Casino industry? Explain

2. Do you have a Bachelor’s Degree in HR?

3. Do you have Labor Union and Contract Experience? Explain

4. Do have FMLA/ADA administration experience?

5. What is your salary expectations?

Thank you,

Eral Burks/President & CEO

Minority Executive Search

Cell# 216-346-4881

www.minorityexecsearch.com

Diversifying the workforce nationwide since 1985

Minority Executive Search

POSITION SUMMARY:

As Development Manager – Austin Point, you will be responsible for effectively and efficiently coordinating the horizontal development of 4,700-acre Austin Point to achieve business plans and financial objectives. In this role, you will create and manage land development budgets, monitor work and actively track invoices. The eligible candidate must understand all components of the land development processes and timing/sequencing of all phases of those processes. You will also need to secure the company’s ability to deliver lots on time and play an integral role in the planning process for the jurisdictions in which the company operates, anticipating all possible requirements needed to secure building permits. Additionally, you must have the ability to understand design-related components necessary to satisfy jurisdictional requirements.

ESSENTIAL JOB RESPONSIBILITIES:

• Direct and Oversee Conceptual Plan/Preliminary Plat/Final Plat
• Obtain approval of subdivision, development, and reimbursement agreements
• Obtain common area landscape plan approval.
• Oversee Paving, Utility, Landscape, and various other subcontractors.
• Conduct regular field meetings and inspections.
• Oversee civil, geotechnical, and structural engineers.
• Oversee and manage all project related SWPPP requirements.
• Oversee architects, engineers, and land planners.
• Work with architects, landscape architects, and other partners to develop recreation centers, parks, and trail systems.
• Manage and Maintain design and installation of infrastructure with all Dry Utility providers.
• Manage and Maintain Construction project budgeting.
• Manage and Maintain Construction budget variance reporting and analysis.
• Coordinate and assist with builders under contract for lot takedowns or pod sales.
• Work with financial analyst to maintain proformas.
• Direct and Manage Contract Negotiations and Bid analysis/administration.
• Manage and Maintain Scheduling including critical path analysis.
• Manage Residential Property Owner’s Associations and Municipal Utility Districts with the community.
• Coordinate and assist others in market research, sales, and advertising.
• Manage undeveloped land to ensure an appropriate level of maintenance and taxes.
• Performs other related duties as assigned.

EXPERIENCE & SKILLS:

• Four-year degree in business, finance, engineering or related field required
• Four years of experience in land development
• Strong work ethic and commitment to implementation and execution
• Value Engineering and knowledge of local market for contracting manpower, pricing, and entitlements.
• Financial and accounting understanding
• Ability to manage multiple projects within Austin Point simultaneously.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Excellent written and verbal communication skills.
• Professional manners and a strong ethical code.
• Ability to multitask and remain motivated and positive.
• Commitment to working efficiently and accurately.
• Ability to build positive working relationships with team members.
• Proficient in Microsoft Office Suite or similar software, especially Excel and Project.

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing. Recognized as a leader in the real estate industry, TSC has won Developer of the Year awarded by The Greater Houston Builder Association and ranked as a Top Workplace for four consecutive years.

The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone’s diverse experiences to maximize our organization’s talent and capabilities.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Signorelli Company

This is a hybrid position. Candidate selected for this role must be willing to work in office at our corporate location 2-3 days a week.

Who We Are

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow. This position is based in our corporate office in Merrillville, IN. We offer a hybrid work environment, allowing you to enjoy the flexibility of remote work for a portion of your schedule while maintaining a strong presence in our office for 3 days per week to promote collaboration, creativity, and work-life balance.

What You’ll Do and What You’ll Bring

WHAT YOU’LL DO

• Carry out strategic vision and direction that aligns with company goals. Partner with the CHRO, COO and VP of Organizational Capability to execute talent acquisition strategy.
• Hire, train, coach and mentor Corporate Recruiting Staff.
• Filling the Funnel, Improving Candidate Experience, Improving Onboarding, Improving Manager Experience
• Provide support in hiring, training and supporting Field Recruiting Staff. Hold accountable.
• Transition the department to new KPIs. Culturalize those KPIs in the company
• Work with Sr. Director of Field Engagement in facilitating regular workforce forecasting meetings with RVPs and corporate VPs. Adjust strategy to meet needs.
• Provide support to talent review and succession planning process.
• Make recommendations on necessary IT to support recruiting. (Including the transitions from one platform to another.)
• Evaluate new technologies that make the TA process smoother or more efficient. Evaluate ROI, gain alignment and support and make recommendation on implementation.
• Implement new technologies and processes that make the TA process more efficient.
• Train team to work with IT on access or technical issues with the ATS and other training systems.
• Ensure department communication and materials are in line with White Lodging employment branding.
• Work with marketing and communications to effectively promote recruiting programs.
• Work with talent team to create training that teaches the field effective recruiting.
• Oversee effective recruitment marketing strategy (Programmatic Job Advertising)
• Oversee effective college recruiting program. With the college recruiting team
• Oversee international recruiting strategies.
• Communicate department strategies, KPIs and expectations to senior leadership and the field.
• Work with legal department on recruiting related contracts.
• Maintain constant communication and collaboration with Sr. Leaders, especially COO and RVPs.
• Maintain recruiting vendor relationships.
• Develop Talent Acquisition Team. Ensure regular Career Discussions and Effective Development Plans.

WHAT YOU’LL BRING

• Experience in high-volume recruiting.
• Strong leadership skills.
• Strong coaching and mentoring skills.
• Strategic and project management skills.
• Proven results in recruiting.
• Strong organization skills.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Microsoft Office Suites (Excel, Word, PowerPoint).
• Able to manage multiple priorities and competing demands to meet deadlines and goals.
• Working knowledge of international employee Rules and Regulations as they apply to White Lodging’s needs.
• Ability to build partnerships within and outside of White Lodging.
• 4 Year College degree preferred.
• 3+ years HR experience
• Experience in high-volume recruiting.
• Hospitality experience preferred.

What You Can Look Forward To

• Day 1 Medical, Dental and Vision insurance
• Vacation/Paid Time Off (PTO) with rollover
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Hostcare Resources healthcare concierge
• Leadership development
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

White Lodging

Thrill One Sports & Entertainment

Thrill One is a next-generation content company that lives at the nexus of sports, entertainment and lifestyle. The Parent company of Nitro Circus, Nitrocross, Street League Skateboarding (SLS) and Superjacket Productions (producers of MTV’s “Ridiculousness”), Thrill One is dedicated to creating mind-blowing action sports events and original content throughout the world, fueled by the most daring athletes, talent and brands in thrill-based entertainment. Thrill One also boasts the largest aggregate social audiences in action sports, with over 40 million followers across its multiple brand pages and channels. Each year, Thrill One produces over 50 industry leading live events across all continents to record breaking audiences and drives 50% of MTV’s gross ratings. This role provides a chance to be a crucial member of this exciting growth company. More information on Thrill One can be found here: https://thrillone.com/

Thrill One is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Summary:

We are looking for a highly organized and motivated Project Manager for Nitrocross. This role will work with the Nitrocross’ management to support their day-to-day administrative and operational needs, while also steering projects and ensuring alignment with the company’s strategic priorities. You will be the “glue” for Nitrocross, which requires a strong collaborator who will contribute positively to the team culture and create effective cross-functional relationships across Thrill One’s shared service model as well as third party vendors and partners. If this sounds like you, plus you thrive in a fast-paced environment and have a proven track record of driving results, we want to hear from you!

Duties/Responsibilities:

• Serve as a conduit between Nitrocross management, the larger team, and cross-functionally throughout the Thrill One organization. Increase alignment and speed of execution by providing feedback and insights to both sides.
• Contribute to team meetings by assisting with the production of materials and agendas, taking notes, and tracking action items.
• Track key project milestones and remain timeline-focused to ensure the team hits pertinent deadlines.
• Identify opportunities for process optimization and make recommendations to establish new and improve existing systems and processes.
• Attend and work live events as needed to host strategic guests and provide support to ensure a seamless event experience.
• Assist in research projects to identify prospective team, manufacturer and host city venue opportunities
• Process expense report reconciliations, credit card reconciliations, and assist with budget tracking.
• Work closely with the Travel Manager on various tasks including creating and distributing travel packages for production/event staff.
• Maintain team and competition documentation to ensure accurate records and cataloguing.
• Work closely with Executive Assistant to CEO & other Thrill One brands to maintain an accurate schedule of events.
• Liaise with third-party strategic partners, including but not limited to race teams, drivers, vehicle manufacturers and venues to ensure consistent flow of communication and two-way feedback of pertinent series updates.
• Help manage the contractor and vendor agreement process including compiling, preparing, and distributing agreements to contractors; tracking agreement execution status; distributing and managing fully executed agreements.
• Assist with contractor and vendor invoice approvals by obtaining appropriate department head approval and communicating with finance on approvals and payment requests.
• Support the broadcast and event production teams with event schedules and production workflow pre-event, during event and post event.
• Own and manage ad hoc projects as directed by Nitrocross management.

Education/Experience: 

• Bachelor’s degree preferred but not required.
• Minimum of 3-4 years related experience in a similar position.
• Must be highly proficient in Microsoft Office, Adobe, Zoom and Google Suite (Slides, Sheets, Docs, Forms).
• Strong interpersonal and communication skills, with the ability to interact and work effectively with personnel at all levels of the organization.
• Must have an extremely high work ethic.
• Must be highly organized, and detail-oriented, with strong organizational skills to manage the continuous workflow across multiple events and projects.
• A team player who is willing to take direction but can also work autonomously. 
• Excellent analytical and problem-solving skills.
• Remains calm and has a creative problem-solving mindset to handle unexpected challenges that may arise during events.
• The ability to work under pressure on competing responsibilities with resilience, discretion, diplomacy, and accuracy is essential.

Thrill One Sports & Entertainment

Job Description

Job Summary:

The Executive Assistant will provide executive-level support to the Chief Marketing Officer (CMO). They will oversee and manage the flow and exchange of information, streamline interactions and facilitate initiatives on behalf of the CMO. This will include being the primary contact for internal and external communications and inquiries, relating to instructions, meeting arrangements, policies and procedures or other questions. Project management and coordination will include research, organization of efforts between various departments & entities, assimilation of data for appropriate written and verbal communication or presentations. The position is responsible for confidential and time sensitive information and materials:

• Provides a full range of administrative services and project management support to the Chief Marketing Office
• Maintain an accurate and detailed calendar for the CMO, manage and log high-volume of incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Prioritize the CMO’s tasks and projects daily, monitor emails, documents, or materials requiring input and/or approval
• Screen communications to the CMO, with a particular focus on email management
• Draft internal and external communications and correspondence on behalf of CMO. Manage communications plan and activities for both internal partners and external clients/agencies/partners
• Oversee the creation of briefing documents, including conducting research, crafting talking points, script writing, event briefings, research and media briefings for the CMO with input across teams as required
• Organize internal and external meetings for the CMO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes/meeting notes
• Project manage activities within the marketing team employee engagement strategy, including organizing meetings and team events
• Collaborate with other administrative assistants to successfully coordinate schedules across teams
• Manage all travel arrangements and reservations for CMO
• Track and reconcile monthly credit card statements in a timely manner; Monitor and maintain budget records, reconcile accounts, and track invoices. Follow-up and reconcile accounting discrepancies
• Prepare and manage marketing department reports, defining and evaluating problems and recommending solutions
• Develop filing or other organizational systems and monitor to for efficiencies.
• Provide special project support to the CMO, liaising with the designated project management team as required
• Perform any other relevant duties as assigned

Required Skills, Knowledge and Abilities:

• Degree, minimum of five (5) years’ related experience, or equivalent combination of education and experience
• Prior experience providing support to broad levels of the organization, from executives to new hires
• Evidence of experience handling confidential and proprietary information
• Demonstrated planning and prioritization skills with the ability to manage multiple priorities
• Presents a professional degree of communication skills in person, on phone, by e-mail and letter
• Evidence of ability to handle variety of situations or issues using discretion and judgment
• Demonstrated high level of research, analytical and problem-solving skills
• Evidence of computer proficiency with advanced skills in Microsoft Word, Excel and PowerPoint
• Demonstrated initiative and motivation with a self-starting attitude and willingness to take on additional challenges

Ilitch Sports + Entertainment

SB Projects is seeking an Executive Assistant to provide top level support to a Management Executive based in Los Angeles and/or Santa Monica, CA. The ideal candidate is dependable, detail-oriented, and has exceptional organizational and communication skills. Previous entertainment and/or agency experience is highly preferrred.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Act as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Takes meeting notes and proactively follows up as needed
• Tracks expenses and prepares expense reports
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel if needed
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

SB Projects, LLC

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position. This position is a contract opportunity which is expected to be on-site 4 Days per week (Mon-Thurs.) in Glendale, CA for a duration of 18 Months. The pay rate would be between $25 – $29 per hour.

Summary

The Administrative Assistant will:

• Provide general administrative support including meeting coordination and notes, executive level memos, agendas, mailing support, and IT needs
• Work with our teams across Editorial, Sales, Marketing, Publicity, Production, BA, Legal and IP teams within the Publishing Group
• Research and help source global and DEI storytelling opportunities and talent
• Help create IP and franchise decks, presentations, pitches, one-sheets, and bibles, that detail story, character, product extension, publishing information, strategy and more.
• Create and keep updated the Catalog deck for pitches to entertainment partners.
• Organize and track Book-to-Screen industry news, trends, competitors and talent across publishing and film/TV including in-house options with entertainment partners
• Report Beyond-the-Screen industry news across merchandise (toys, games, licensing deals, fashion, etc.), digital and audio (podcasts, NFTs, metaverse, video games), franchise IP, and unique & live experiences (amusement parks, broadways, book clubs, etc.)

Required:

• Excellent calendar management skills, including the coordination of executive meetings.
• Strong knowledge of MS Office, including Word, Excel, (PowerPoint or Keynote) and Outlook Scheduling.
• Experience scheduling travel arrangements.
• Ability to work on multiple projects simultaneously.
• Must be well organized, detailed oriented and have excellent follow-through skills.

Preferred:

• Publishing experience or entertainment experience is nice to have but not required.

Visium Resources, Inc.

KEY RESPONSIBILITIES

• Manages the Executive’s calendar and schedule
• Coordinates meetings and schedule events
• Acts as the primary point of contact for internal and external inquiries addressed to the executive
• Arranges travel, accommodations, and logistics
• Accompanies the executive during international travel
• Tracks expenses and prepares expense reports as needed
• Conserves the Executive’s time by reading, researching, and analyzing information as needed
• Represents the company and the Executive in a positive light through great follow-through, skills and sound judgment
• Brings a team-oriented and positive attitude
• Maintains strict confidentiality and professionalism at all times

QUALIFICATIONS

• Fluency in Korean and English at a professional level is absolutely essential
• 3+ years of prior administrative assistant experience
• Entertainment industry experience highly preferred
• Must be willing to travel for extended periods of time
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment and discretion
• Ability to work in a dynamic and in a fast-paced environment
• Critical attention to detail and highly organized
• General business intelligence and interest in Music and Entertainment business

HYBE America

Who We Are:

CMC Touring is a leading entertainment consulting firm, specializing in the field of business and employment related immigration matters for the entertainment industry. We are respected advisors to many of the most successful professionals working in music, theatre, sports, and entertainment. We are seeking an Executive Assistant for the Founder/CEO, a global leader in the field of employment immigration for artists, entertainers, and athletes.

The hired individual may also become eligible for a consultant position, advising his or her own entertainment clients in the matters of immigration related to music touring.

Qualifications of the Ideal Candidates:

• Dependable and disciplined with a high level of initiative.
• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.
• Detail-oriented organizational skills, communication, and writing abilities.
• Advanced technical skills with a solid command of Microsoft Windows, Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business.
• Passion for music & the music business, and genuine interest in travel and immigration policies.
• Willingness for a minimum 2-year commitment is strongly preferred.

Essential responsibilities, all of which require close attention to detail:

• Maintain client files and spreadsheets with a high level of accuracy
• Liaise professionally with internal staff, external clients, and other industry leaders & decision makers (managers, promoters, etc.).
• During meetings and phone calls, take notes to identify, discuss, and implement the action items.
• Maintain administrative procedures in line with company policies and procedures, such as personnel manifests and the preparation of dropbox links with large amounts of data
• Organize, track, draft, and respond to high volume of email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
• Track client data & update client databases & personnel files through a series of detailed grids.
• Research and aid in preparing materials for work permits and visa applications, including gathering, compiling, verifying, and analyzing information and data for application forms, immigration manifests, etc.
• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), and draft correspondence
• Participate in special-project assignments on an as-needed basis.
• Entering client data into our systems
• Completing department and ad-hoc projects
• Temporarily cover desks while assistants are away
• Assisting with a variety of daily administrative/office tasks
• Represent CMC in a professional manner, ensuring compliance to CMC policy and ethics and adhering to the Standards of Work policies and procedures
• Report to work as scheduled
• In-office presence is required.
• Other duties as assigned

Core Competencies:

• BA/BS from an accredited University or College
• At least 1 year of professional administrative experience in a fast-paced environment.
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word), Adobe, etc.
• Proficiency with Microsoft Excel, with at least 1 year experience with Pivot Tables in Excel.
• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal)
• Ability to anticipate needs and execute time sensitive matters in a fast-paced environment.
• Ability to multitask, prioritize the workload, and use time efficiently
• Ability to work well under pressure; meet tight deadlines.
• Ability to handle a high volume of emails and phone calls while maintaining professional communication
• Must be detailed-oriented and able to handle complex instructions with care and follow-through, demonstrating accuracy and thoroughness in executing assigned tasks.
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Friendly and open demeanor with ability to maintain confidentiality at all times, a “can-do” positive attitude, and a willingness to “go that extra mile.”
• Dependable and proactive
• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects
• strong task-management skills with minimal supervision
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment.
• The desire to review, understand and learn about international immigration policy. A immigration law background would be a bonus but is not required.
• a strong understanding and overall enthusiasm for the music and entertainment industry and international travel is strongly encouraged.

CMC Touring is an employee-owned business that offers comprehensive medical and wellness benefits, generous paid time off, nine paid holidays per year, 401k match, profit sharing, and other great company perks. We are a small and tight knit team with a new office in downtown Los Angeles, and a culture committed to supporting everyone’s growth and development.

CMC is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. CMC strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

CMC Touring