Event Planning Manager

Setting the standard for grand hospitality, Hotel Kansas City has delivered an experience like no other since its opening in late 2020. Named one of the “Best New Hotels in the World” by Travel + Leisure, and Kansas City’s newest #1 Hotel on TripAdvisor, guests can indulge in Victorian-inspired guest rooms merged with modern twists, preserved touches like hand-hewn walnut and stained glass windows, and multiple show-stopping food and beverage outlets. Centrally located in the historic Kansas City Club Building, the hotel is only steps away from the city’s best nightlife, restaurants, and shopping.

Job Overview

The Event Planning Manager acts as the liaison between clients that have booked events and the hotel staff.

Essential Responsibilities

• Be incredibly friendly, customer centric, and have FUN in a team environment.
• Must enjoy working with and producing results in the Wedding market, as well as all other market segments.
• Must be available to work evenings and weekends.
• Plan, up sell and detail programs with clients including; verification and modification of space requirements, times, equipment, menus, themes, decorations, etc.
• Communicate requirements of clients to all hotel departments through event resumes, event orders, pre-convention meetings with clients, internal departmental meetings, and event order meetings.
• Forecast banquet food and beverage revenues.
• Monitor and control individual event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.
• Professionally represent the department and the hotel by participating in and or conducting client and industry functions, tours for contracted groups, planning meetings, tastings, pre and post-convention meetings, industry events, client entertaining etc.).
• Develop and maintain positive relationships with vendors and suppliers who provide services to the groups and to the hotel.
• After the conclusion of meeting, review bill and post conference reporting with meeting planner.
• Provide a service culture that generates positive event satisfaction, sustained revenue achievement, and excellent internal communications.
• Other tasks/duties as assigned by Associate Director of Events, and/or Director of Sales & Marketing.

Job Qualifications

Education:

• Associate’s Degree with 2 years of work experience in a hotel required.
• Bachelor’s Degree preferred.

Experience:

• Must have 3 years of related work experience.
• Special consideration given to those who have prior Event Planning experience in the Wedding market.
• Experience detailing events through Event Orders.
• Computer proficiency to include Microsoft Office.

Our excellent benefits include:

• Free room nights, Discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance
• 401K with company match
• Paid Time Off, Holiday Pay, new child leave and personal day
• Paid Family Bonding Time and Adoption Assistance
• Free colleague meals during shift
• Employee Stock Purchase Plan
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more

Hotel Kansas City – in the Unbound Collection by Hyatt