Associate Producer

Cocktail Academy (CA) is seeking an Associate Producer who is excited to learn more about experiential, brand partnerships and the spirits industry.. The Associate Producer will work within The Agency to support events, activations and projects.

We are looking for someone who is passionate about hospitality. You are creative, positive, goal-oriented and have a “can-do” attitude. You are as excited about organizing and presenting information clearly as you are about developing mind blowing cocktail concepts for our clients. You are a high energy, self-starter who isn’t afraid to ask questions, a quick learner who loves to share ideas and collaborate with a dynamic team. 

Our Producers work directly with account and event managers to bring beverage brand worlds to life, telling their stories through events, strategy, client gifting, influencer seeding, experiential activations, content capture and whatever else we dream up together.

A C C O U N T A B I L I T I E S

Project Management 

• Collaborate with the Accounts, Events and Creative teams to contribute to experiential concepts and event design.
• Assist in the development, management, and execution of project budgets.
• Participate in client briefings, presentations, strategy discussions, and internal meetings.
• Analyze project needs and proactively propose problem-solving solutions.
• Maintain accurate and up-to-date production documents, ensuring accessibility for all team members.
• Communicate efficiently with project managers regarding progress and potential deliverable delays.
• Source and purchase project components while adhering to quality and budget requirements.
• Manage estimates, maintain profit margins, and report final costs for all projects.
• Coordinate production schedules, permits, and logistics.
• Collaborate with the creative team on event design, including décor, floral arrangements, and scenic elements.
• Ensure timely payment of vendors.
• Provide support as the lead producer for assigned projects and assist on larger activations when needed.
• In person for the fulfillment or installation of projects and events for which you are assigned.
• Work nights and weekends as needed. 

Vendor Coordination

• Engage with existing and new vendors fostering relationships and productive collaborations.
• Source vendors and manage contracts, including soliciting multiple competitive quotes.
• Maintain effective communication and quality oversight throughout the fabrication and fulfillment process.
• Develop and manage project timelines, ensuring vendor accountability.
• Prepare and distribute production documents, such as production schedules, decks, and packing manifests.
• Inspect deliveries of fabricated assets, ordered items, and printed materials for quality control issues. 

Fulfillment & Logistics

• Assist in controlling hourly fulfillment labor with Warehouse per production schedule, re-adjusting schedules throughout the week as needed.
• Coordinate shipping quotes, printing labels, tracking and providing real time updates
• Support production needs across all projects, including but not limited to cocktail kits, live events, and photo shoots.
• Assist with cocktail kit fulfillment when necessary, ability to work in person at least 3 times a week.
• Organize the load out process of packing and/or shipping tools, equipment and supplies.
• Oversee the quality of outside fulfillment.
• Coordinate with drivers for local deliveries, pickups and errands.
• Ability to use personal vehicle for local deliveries, pickups and errands on an as needed basis.
• Handle rental vehicles safely and responsibly.
• Support in person at events on-site and on weekends as needed

Q U A L I F I C A T I O N S

• Outstanding written and verbal communication, project management and time management skills
• Thrives in a fast-paced environment, performing well under tight deadlines without compromising quality of work   
• Proficiency in Microsoft and Apple applications, project management software, and social media platforms.
• Is VERY organized and stays focused and on task while working remotely
• Is excited about wearing many hats
• 2+ years of producing at an agency, events or hospitality/food+beverage focused industries  

We offer a competitive salary package based on your experience and skills, along with opportunities for professional growth and advancement within our fast-paced and exciting industry. Join our team of passionate professionals and make a significant impact on the success of our spirit brand clients.

To apply for this position, please submit your resume and a cover letter outlining your relevant experience and how you would contribute to our team’s success. We look forward to reviewing your application!

Cocktail Academy