TO APPLY: All resumes must be emailed to careers@nbwa.org for consideration
Classification:Â Â Â Â Â Â Â Â Â Non-Exempt
Department:Â Â Â Â Â Â Â Â Â Â Â Administration
Reports To:             President/CEO with duty specific supervision and direction from the COO and EVP –
Government Affairs
Position Overview:
The Executive Assistant to the President/CEO serves as a primary liaison with the NBWA staff, officers, Board of Directors, NBWA members and other individuals. The position provides executive support to the CEO and EVP- Government Affairs along with a minimal amount of NBWA Office Manager duties. The role of the Executive Assistant requires attention to detail as well as leadership, discretion and organizational skills. The position includes but is not limited to the requirements and responsibilities listed below.
Executive Assistant Duties & Responsibilities:
- Provide all aspects of administrative assistance and support to the President, maintain a working knowledge of
the Association’s policies and procedures, industry activities and staff schedules
- Provide written response from the President to any communication from association officers, members, and third parties, including necessary daily e-mails, congratulatory, sympathy and thank you letters, as well as educational and informational letters about NBWA’s mission and activities. Maintain master contact list
- Draft, edit and proofread executive communications, Board materials and membership correspondence
- Coordinate all facets of travel and meeting arrangements for CEO and officers. Prepare detailed travel packets for each trip. Organize hospitality dining events for board meetings and in-house entertaining. Prepare, reconcile, and submit expense reports
- Assist EVP with industry and political related travel and meetings. May include assistance with registration and hotel reservations. Prepare, reconcile and submit travel expense reports for EVP
- Prepare agenda and presentations for speaking engagements, internal and external meetings, and member visits. Communicate with appropriate contacts about the meeting logistics and substance. Work with other departments to circulate talking points and other collaterals for the engagements
- Interface with association staff in executing duties. Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Communicate with the officers, Board of Directors and State association executives regarding questions, schedule and upcoming meetings
- Maintain and update the President’s calendar and administer executive master calendar Provide daily/weekly schedules. This includes scheduling appointments for staff members, members of Congress, beer distributors, industry allies, media and others
- Provide scheduling assistance to EVP including appointments for members of Congress, beer distributors and industry allies. Coordinate with both CEO & EVP calendars
- Accept all telephone calls directed to the President’s office in a professional manner and respond or redirect in a timely fashion when necessary
- Assist as necessary in organization of Government Affairs materials for annual Legislative Conferences & Conventions
- Assist in providing telephone relief for the receptionist as need basis
- Provide support to other departments as requested to meet specific deadlines
Office Manager Duties & Responsibilities:
- Work directly with COO to perform office-related duties including:
- Maintain a pleasant work environment
- Maintain office condition clean and safe
- Plan in-house or off-site team activities such as happy hours, celebrations, and team building exercises
- Provide general support to visitors
Required Skills/Abilities:
- Excellent oral and written communication and attention to detail
- Exemplary time management skills and the ability to identify and anticipate the CEO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, and NBWA members
- Handle highly sensitive and confidential financial, legal, personnel and association information while exercising professionalism and discretion
- Ability to assist in executing communications and scheduling which maximizes the President’s visibility with the U.S. Congress, Washington trade association community, lobbyists, beer industry contacts, the media and NBWA members
- Good interpersonal skills as a team player capable of cultivating productive working relationships across the association staff and with its members
- Some travel may be required
Education and Experience:
- Undergraduate Degree preferred
- Excellent computer skills including the Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and SharePoint
External Relations:
- Contact with officers, Board of Directors, industry allies, NBWA members, State association executives, trade associations representatives, members of Congress, congressional staff, the media and NBWA staff
Work Environment/Physical Demands:
This job is performed in a professional office environment. This position regularly uses standard office equipment such as phones, copiers, and computers. While performing the duties of this position, the employee may occasionally be required to lift boxes that weigh 20 lbs. and stand for long periods of time.
                                                                                                                      September 2023
National Beer Wholesalers Association
Related jobs:
Event Coordinator
Job Description
An anime-focused organization is seeking Event Coordinators to help organize and manage community events, conventions, meetups, and special activities. This position is ideal for organized professionals who enjoy planning memorable experiences.
Job Responsibilities
- Coordinate event logistics and scheduling.
- Assist with setup and event operations.
- Communicate with vendors, guests, and volunteers.
- Ensure successful event execution.
Requirements
- Strong organizational skills.
- Excellent communication abilities.
- Ability to multitask in fast-paced environments.
- Event planning experience is preferred but not required.
Compensation
- Paid opportunities may be available depending on the position.
- Free VIP event admission.
- Complimentary photoshoots.
- Potential travel opportunities.
Promoters & Marketing Team Members
Job Description
An expanding anime and pop culture community in New York City is looking for enthusiastic Promoters and Marketing Team Members to help grow its audience, spread awareness, and support community events. This opportunity is ideal for individuals passionate about anime, conventions, cosplay, and fan communities who want to contribute to a growing organization.
Job Responsibilities
- Promote community events and initiatives online and in person.
- Assist with marketing campaigns and audience engagement.
- Help expand the community through outreach efforts.
- Represent the organization at events and meetups.
- Collaborate with the team on promotional strategies.
Requirements
- Passion for anime, cosplay, gaming, or pop culture communities.
- Strong communication and interpersonal skills.
- Reliable and motivated team player.
- Ability to engage with community members both online and in person.
- Marketing or promotional experience is a plus but not required.
Compensation
- Paid opportunities may be available depending on the position.
- Free VIP entry to community events and meetups.
- Free photoshoots.
- Travel opportunities, including flights for select travel events depending on the role.
Film Crew Hiring Call for Chicago Productions
Job Description
A production company is seeking experienced film and television crew members for upcoming projects in the Chicago area. This is a paid opportunity for industry professionals looking to join narrative film and television productions. Casting directors and production managers are currently hiring skilled crew members across multiple departments to support upcoming shoots and future projects.
Job Responsibilities
- Collaborate with production teams to support film and television projects
- Maintain professionalism and efficiency on set
- Execute department-specific responsibilities according to production needs
- Assist with ensuring productions run smoothly and safely
- Follow production schedules and project requirements
Requirements
- Previous film, television, or production experience preferred
- Strong communication and teamwork skills
- Ability to work in a fast-paced production environment
- Reliable, organized, and detail-oriented
- Narrative film and television experience preferred
- Must be available for projects in the Chicago area
Compensation
- Paid production positions
- Opportunities on upcoming and future productions
- Professional networking opportunities
- Experience working with established production teams
Job Description
A production filming in the Houston and Pearland area is seeking an experienced 1st Assistant Camera (1st AC) / Focus Puller with Ronin 4D experience. This paid crew opportunity is ideal for camera professionals who have experience managing focus on advanced camera systems and can contribute to a fast-paced production environment.
Job Responsibilities
- Serve as the 1st Assistant Camera / Focus Puller during production.
- Pull and maintain accurate focus while operating with the Ronin 4D camera system.
- Assist the camera department with equipment setup and operation.
- Collaborate closely with the Director of Photography and camera crew.
- Ensure camera equipment is functioning properly throughout production.
Requirements
- Proven experience as a 1st AC or Focus Puller.
- Must have experience pulling focus on a Ronin 4D system.
- Own wireless focus system preferred.
- Strong technical knowledge of camera operations and focus management.
- Ability to work efficiently in a production environment.
- Must be available for scheduled shoot dates.
Compensation Details
- Paid position
- Rate will be discussed with selected candidates
Film Crew for Watch Party Event
Job Description
A production team is seeking an experienced film crew to capture a live watch party event in Midland, Texas. This videography opportunity is ideal for creative professionals who specialize in event coverage and can deliver high-quality footage that captures the energy and atmosphere of a live gathering. Teams with experience filming events, branded content, and social media campaigns are encouraged to apply.
Job Responsibilities
- Film and document a live watch party event
- Capture high-quality video footage of attendees and activities
- Work collaboratively with event organizers and production staff
- Manage camera equipment and on-site production needs
- Deliver professional event coverage that highlights key moments
Requirements
- Prior videography or film production experience
- Must provide examples of previous video work
- Minimum crew size of 2–3 people
- Strong understanding of event filming and production
- Reliable equipment and professional workflow
- Ability to work efficiently in a live event environment
Compensation
- Paid film crew opportunity
- Professional event production experience
- Opportunity to expand your portfolio
- Networking opportunities with industry professionals
Job Description
A local media and storytelling team is hiring a full-time Creative Producer to help shape engaging stories that connect Las Vegans to their city. This role supports content development across audio and digital platforms, working closely with the team to plan, produce, and deliver compelling local storytelling. Candidates must live in the Las Vegas metro area and be excited about community-focused content.
Job Responsibilities
-
Develop, pitch, and produce local story ideas for audio and digital platforms.
-
Coordinate production logistics, including scheduling, planning, and managing deliverables.
-
Support recording sessions and help guide content structure from concept to final output.
-
Collaborate with hosts and internal team members to ensure content aligns with editorial goals.
-
Maintain organized workflows and timelines for ongoing content production.
Requirements
-
Must live in the Las Vegas metro area.
-
Experience producing audio, podcast, or digital content (professional or comparable experience).
-
Strong storytelling instincts and knowledge of local culture/community interests.
-
Excellent organizational skills and ability to manage multiple deadlines.
-
Comfortable working collaboratively in a fast-paced content environment.
Compensation Details
-
Compensation details are not listed in the post (to be provided during the application process).
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities
