Job Description:
- The Administrative Assistant provides the core support that facilitates the working of the business area to which they are aligned.
- The remit may also extend beyond office administration as is required to offer the particular support needed by that business area.
- The Administrative Assistants tasks ensure the day to day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers and arranging a variety of deliveries and standard office documentation tasks (e.g. copy typing).
- There may be a receptionist (e.g. providing first point of contact in meeting and greeting the visitors and telephone callers to the business area) and / or team activity coordination (e.g. booking conference calls, lunches, processing expenses) aspect to the remit.
- Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.
- Providing primary and back-up phone coverage, directing calls to appropriate parties
- Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests.
- Coordinating arrangements for meetings, including scheduling, reserving conference rooms and ordering lunch, when necessary;
- Preparing and processing travel and entertainment expenses promptly and accurately.
- Ordering office supplies as required; process and track invoices for payment and follow up as appropriate;
- Assist in onboarding & offboarding process including desk coordination, floor access, id creation, etc.
- Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution;
- Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office.
PAY RATE: $33.00/HR
TTI of USA
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