Administrative & Communications Coordinator

About us

The League of Women Voters of California (LWVC) is a statewide nonprofit organization whose mission is to empower voters and defend democracy. This position will be with the League of Women Voters of California, but directly report to the League of Women Voters of San Diego in support of the local League’s operations and impact. The League of Women Voters of San Diego shares a mission with the LWVC, and is a nonprofit organization which encourages informed and active participation in government, works to increase understanding of major public policy issues, and influences public policy through education and advocacy. We welcome all people.

Responsibilities

The Administrative & Communications Coordinator directly reports to the LWV San Diego president and carries out policy directives from the board of directors and the executive committee. The Administrative & Communications Coordinator will have a point of contact with the League of Women Voters of California, as well. The majority of tasks will be assigned by the LWV San Diego president and treasurer, though we are seeking a self-motivated person who is capable of, and enjoys independent work.

Our work environment includes:

• Remote work from home
• Occasional in-person meetings and events

Communications:

• Correspondence: Answer phone calls, receive and respond promptly to general emails, voicemails, texts and social media messages. 
• Update communications (brochures, automated emails, etc.).
• Post and maintain information on the website (programming skills not required).
• Provide assistance to people with using our website to join, renew, and donate.
• Post on social media and maintain a social media calendar.
• Prepare newsletter (using contributed content), upcoming event reminder emails, and other notices.
• Print & mail newsletters and membership renewal notices (approximately 10-15 of each per month).

Meeting Facilitation:

• Maintain the organization’s event & meeting schedule using Google Calendar.
• Schedule meetings. Configure and manage Zoom meetings and webinars. Book in-person meeting space, videographer, and interpreters. As needed, create and send agendas, minutes, reports, and other documents.
• Prepare board reports, put together meeting materials, slides and Zoom polls. Maintain a calendar of board actions.
• Edit video recordings and upload to YouTube.

Other remote tasks:

• Coordinate volunteers.
• Create and maintain files using Google Drive, Docs, Sheets, Slides, and Forms.
• Keep track of budget for office supplies and other general operations items. Purchase supplies as needed and submit an expense report. Assist leaders with tracking their spending and budgets.
• Make travel arrangements.
• Review and recommend streamlined procedures or policy changes to improve organization practices.
• Work with graphic designers on creation of graphics; make minor edits to graphics; upload graphics to the website and social media.
• Regularly review agendas of upcoming government meetings and alert designated leaders about items of interest.
• Process membership renewals and post donations.

Other in-person tasks:

• Pick up mail weekly; send photos of items to recipients.
• Deliver checks and cash to the treasurer, following all internal controls processes for handling money
• Attend local meetings/events as assigned.
• Purchase and maintain stock of office supplies, gifts, business cards, name tags, shirts, tabling items, etc. in a storage unit. Deliver and set up supplies for events at local venues.
• At events, check in guests; set up a speaker table with name tents; process cash payments and use your smartphone to process credit card payments.

Requirements

Proficiency with Google Docs, Sheets, Slides, Forms, and Drive; Zoom meetings; Basic knowledge of elections and the roles of local government officials and agencies. Must have reliable transportation. Ability to work independently and as part of a team with minimal supervision is essential. The ideal candidate has 2+ years of experience in office management or clerical support.

Nice to have: Social media (Facebook, Instagram, LinkedIn), graphic design using Canva, basic video editing using iMovie, Spanish speaker with ability to translate documents.

Hours

Employee is expected to keep regular hours, as agreed upon with their supervisor, to assure predictable access and service. 

Pay & Benefits

This is a non-exempt, at-will position working 23 hours per week. The range for this position is $33-$37 per hour, depending on experience. You will receive paid vacation, paid sick time, paid holidays, and a 2% contribution to your retirement plan through the League of Women Voters of California.  

Paid holidays: New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day

Due to the nature of this work, vacation or other non-emergency time off will not be approved in the three weeks preceding any election. 

This position is located in the San Diego area and we will not consider candidates outside of this area. To apply for this position, please submit your resume and cover letter to [email protected]. This position will remain open until the right candidate is hired.

Diversity, Equity & Inclusion

The LWVC and LWV San Diego embrace diversity, equity and inclusion. Please see our Diversity, Equity & Inclusion policy. 

League of Women Voters of San Diego