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Executive Assistant – Forward-thinking Growth Equity Firm

A Private Equity / Venture Capital Firm focused on Software and Consumer brands is looking for a polished and articulate Executive Assistant to support 2 of their Sr. investment professionals. They are looking for someone with demonstrated experience supporting at a high level, who is ready to hit the ground running and optimize administrative processes within this fast-paced environment. If you are comfortable acting as a strong right arm while maintaining a fun and upbeat attitude, then we’d like to hear from you!

This is a full time, 4x week on site/ 1 day remote role with flexibility to go in 5 days if / when needed.

What you’ll do:

• Manage active and ever-changing calendars
• Act as gatekeeper for phone and email inboxes
• Arrange travel and provide detailed itineraries and expense records
• Assist with development of company collateral such as reports, presentations, and brochures
• Conduct daily check-ins regarding short- and long-term priorities
• Collaborate with administrative support team to ensure cross-departmental needs are met

What you’ll need:

• 3+ years of experience supporting at the executive level
• Background within finance, professional services, or entertainment
• Articulate and professional work and communication styles
• Bachelor’s degree strongly preferred
• Proficiency in MS Office; experience with an expense reporting software
• Meticulous attention to detail
• Positive, team-player mentality

Please submit your resume for immediate consideration.

We can’t wait to hear from you!

Perks and Benefits:

We have created an amazing company culture complete with:

-Paid time off

-Health/Dental/Vision + Life insurance

-401k w/match

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

Canlan Sports is the largest private sector owner and operator of recreational sports complexes in North America. The company’s success in the recreation-entertainment & hospitality industry is attributed to a combination of innovative programming, service delivery leadership and world-class sports complexes. We understand our customers’ need for service excellence and are committed to it.

Job Summary

We are currently looking for a dedicated Office Manager who will be central to maintaining efficient office services for both our Libertyville and Lake Barrington locations. The successful candidate will organize office operations and provide support as the first point of contact for sports complex employees for onboarding and resolving initial queries on HR and Health and Safety Policies.

Job Responsibilities

• The Office Manager is actively involved with the daily transactions of invoicing, receipts, adjustments, vending, banking, and manual cheque issuance.
• Additionally, they ensure the payroll submissions & month end processes and reports (AR & AP) are completed on time.
• Accounting and Reporting
• Employee Onboarding

Education And Knowledge Requirements

• Diploma or Degree in Business, Recreation, Facility Management or a combination of experience and education an asset.
• Certification in Standard First Aid/AED an asset.
• Possess or willing to obtain and submit a satisfactory background checks.
• At least 3 years successful office management experience in a Sports related business.
• Previous experience with accounting and payroll systems.
• Demonstrated strong Computer Skills (Microsoft Office).
• Proven ability to prioritize effectively & work well with customers, coworkers & management.
• Creativity and innovation combined with excellent organizational skills.

NOTE: Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. We are an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices
Canlan Sports

The Hockey Development Coordinator will focus on driving ticket revenue for the Hartford Wolf Pack and the XL Center. This role will have a specialized concentration towards organizing and supporting the Youth and Amateur Hockey ticketing initiatives in collaboration with Community Relations and Group Sales. This position earns a base of $15.00/hour plus a monthly commission based on revenue generated. Expected salary may range from $32,000 – $50,000 based on performance. 

This role will pay an hourly wage of $15.00. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

• Responsible for development and oversight of Hartford Wolf Pack amateur hockey initiatives to leverage and maintain revenue opportunities with local hockey programs at all levels.
• Collaborate with Community Relations and Group Sales departments to implement new and existing strategies for maximizing revenue streams tied to amateur hockey programming.
• Maintain and grow strong relationships with hockey coaches, managers, and rinks to ensure these programs are familiar with experiences available through the Hartford Wolf Pack in order to create repeat business, and superior customer service.
• Participate in outside networking events, to gain additional business & develop relationships with new leads, including but not limited to adult leagues, tournaments, and rink run programming.
• Meet or exceed appointed sales goals for all ticket packages.
• Maintain complete and accurate records for customers.
• Track and manage weekly sales leads and activities, and overall sales, with CRM-Salesforce.
• Cross-sell groups for other events and shows at the XL Center including but not limited to family shows and premium hospitality offerings.
• Staff all home games to assist ticket sales and promotional programs.
• Perform other duties and responsibilities as assigned.

• Bachelor’s degree or higher from an accredited college/university in a related field required.
• Highly motived with a minimum of two years’ sales experience, preferably in sports/entertainment.
• Excellent verbal and written communication skills in the English language required.
• Working knowledge of the sport of hockey and youth hockey programming preferred.
• Familiarity with Paciolan and Salesforce.com (CRM) preferred; proficiency in Microsoft Office is required.
• Demonstrated ability to manage numerous business relationships in a professional and timely manner.
• Ability to work flexible schedule, including event nights and weekends as required, in addition to traditional business hours

Comcast

Personal Assistant – Media Industry Executive

This exciting personal assistant role supports a female Principal who is on television and is married to a high profile executive in the sports/entertainment world. They are very active and social. This is a newly created role and will be working closely with her husband’s Executive Assistants and household staff. This is a wonderful opportunity for a candidate with a few years of relevant experience, who is eager to be a right hand to a lovely individual with strong staff retention.

**Must have a driver’s license with clean driving record – must be comfortable driving in the city (do not need your own car).

Salary commensurate with experience: $65-70k range (slightly flex DOE ) + discretionary bonus

Hours: around 11am-6pm – flexible as things come up for mornings/evenings (they go to dinner like 3 days/week)

Location: Typical, flexible hybrid schedule – 3 days/week from home office on Upper East Side and 2 days remote

IDEAL CANDIDATE:

• 1-4+ years of relevant admin/Household/Personal Assistant experience, who is very motivated
• Must be very polished and a strong, professional communicator. Someone very motivated and dedicated.
• Ability to interact with CEOs and high profile individuals
• Organized, personable, reliable

RESPONSIBILITIES:

• Managing personal calendar and scheduling – working with other assistants to coordinate her professional commitments
• Handling personal gifting
• Running Errands
• Ability to drive around NYC and up to CT (90 min drive) as needed
• Pack for trips & vacations
• Manage a variety of additional tasks, reservations, appointments that will pop up
• Not handling any nanny/kid tasks or travel coordination
• Liaise with household staff across properties

Please submit your resume to be considered!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group

FORMULA 1 HEINEKEN SILVER LAS VEGAS GRAND PRIX – Ticket Operations and Accreditation Coordinator

The Ticket Ops and Accreditation Coordinator will assist with all accreditation needs and any additional responsibilities pertaining to accreditation or ticketing. This position is on-site in Las Vegas, Nevada.

Duties & Responsibilities

• Organize, process, and coordinate all accreditation pertaining to the Paddock Club and assist with any ticketing needs.
• Monitor the Accreditation inbox and respond accordingly.
•  Liaise with teams, promoters, sponsors, suppliers, Ticket Sales and Services, and Sponsorship regarding accreditation needs.
• Verify the accuracy of printed passes for correct dates and access control.
• Assist with the development of various ticketing and accreditation reference guides, checklists, and support documents for training.
• Assemble lanyards and passes and prepare packaging for shipping.

Department Operations

• Work with the Senior Director of Ticketing and Senior Manager of Ticketing and Accreditation.
• Ensure that all accreditation requests have been processed, packaged, assembled, and delivered.
• Consult with the F1 Accreditation team to ensure a seamless operation between F1 and LVGP.
• Liaise with the operations team regarding event day procedures including ticket/credential/wristband access control, entry points to be programmed in ticketing system, and any other operational issues that may arise.

Qualifications

• Minimum one year experience within the sports and entertainment industry.
• Must have experience with ticket sales and inventory management.
• Must possess an understanding of accreditation creation and fulfilment.
• Excellent verbal, written and office skills.
• Seasonal position; must be able to work various shifts including nights, weekends, and holidays.

Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Las Vegas Grand Prix, Inc.

Valley Children’s Healthcare is looking for an experienced Perioperative Coordinator to join an exceptional team. This position is accountable for serving as a consultant in the care of perioperative patients. The incumbent provides patient, family, and staff education; leadership in identifying and reviewing nursing clinical practice and procedures, equipment and processes that will enhance clinical operations and patient care outcomes. Serves as a patient and family advocate.

Requirements:

• Graduation from an accredited nursing program required, Bachelor’s Degree in Nursing preferred
• Active California Registered Nurse licensure (RN)
• Minimum 3 years full time or equivalent current pediatric clinical experience required
• Operating room experience required
• Bilingual skills desirable
• BLS HeartCode required within 30 days of hire or transfer into position
• Pediatric Advanced Life Support (PALS) required within 12 months of hire or transfer into position
• Certified Nurse of the Operating Room (CNOR) preferred

About Valley Children’s Hospital

Based in Madera, CA, and ranked by U.S. News & World Report as one of the best children’s hospitals in the country in seven pediatric specialties and recently named one of the Nation’s top children’s Hospitals by The Leapfrog Group, Valley Children’s has been open for nearly 70 years. It has grown from a 42-bed hospital to one of the largest pediatric healthcare networks in the Country. With hospitals and clinics located from Sacramento to San Luis Obispo, you are sure to find an opportunity that fits your lifestyle. Valley Children’s maintains a family-like atmosphere to more than 3,000 employees and recognizes that employees play an important role in the success of the entire organization, so employees and their families are rewarded with robust benefits.

Valley Children’s is proud to have dedicated staff committed to the highest quality of pediatric care. From the moment you enter the doors, you will feel at home. They have a strong presence in the community and tremendous pride for the care they deliver. Many Valley Children’s employees have been with the organization for over 10 years while others more than 30 years and they continue to grow their career through supported professional growth and development.

Valley Children’s main campus sits in the heart of one of the most beautiful states in the nation, just a short drive from three national parks and your choice of California coastline beaches. No matter your interest, you will have many opportunities for recreation, arts, entertainment, and more.

Valley Children’s Healthcare

The Hockey Development Coordinator will focus on driving ticket revenue for the Hartford Wolf Pack and the XL Center. This role will have a specialized concentration towards organizing and supporting the Youth and Amateur Hockey ticketing initiatives in collaboration with Community Relations and Group Sales.

Salary: $15.00/hour + commissions

For FT roles:   Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

• Responsible for development and oversight of Hartford Wolf Pack amateur hockey initiatives to leverage and maintain revenue opportunities with local hockey programs at all levels.
• Collaborate with Community Relations and Group Sales departments to implement new and existing strategies for maximizing revenue streams tied to amateur hockey programming.
• Maintain and grow strong relationships with hockey coaches, managers, and rinks to ensure these programs are familiar with experiences available through the Hartford Wolf Pack in order to create repeat business, and superior customer service.
• Participate in outside networking events, to gain additional business & develop relationships with new leads, including but not limited to adult leagues, tournaments, and rink run programming.
• Meet or exceed appointed sales goals for all ticket packages.
• Maintain complete and accurate records for customers.
• Track and manage weekly sales leads and activities, and overall sales, with CRM-Salesforce.
• Cross-sell groups for other events and shows at the XL Center including but not limited to family shows and premium hospitality offerings.
• Staff all home games to assist ticket sales and promotional programs.
• Perform other duties and responsibilities as assigned.

• Bachelor’s degree or higher from an accredited college/university in a related field required.
• Highly motived with a minimum of two years’ sales experience, preferably in sports/entertainment.
• Excellent verbal and written communication skills in the English language required.
• Working knowledge of the sport of hockey and youth hockey programming preferred.
• Familiarity with Paciolan and Salesforce.com (CRM) preferred; proficiency in Microsoft Office is required.
• Demonstrated ability to manage numerous business relationships in a professional and timely manner.
• Ability to work flexible schedule, including event nights and weekends as required, in addition to traditional business hours

Comcast

Presbyterian Homes & Services – Central Towers is seeking an Administrative Assistant for its team.

The Administrative Assistant is responsible for initiating and coordinating the clerical and other support functions required in effective implementation of administrative policies as designated by the site. This position helps plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects;and disseminate information by using the telephone, mail services, Web sites, and e-mail and other administrative, or clerical support.

SCHEDULE/HOURS: Monday, Tuesday and e/o Wednesday 8:30am to 4:30pm. Flexibility to occasional pick up evening or weekends is preferred. 

REPORTING STRUCTURE The Administrative Assistant reports to the Site Leader or designee.

ABOUT THIS COMMUNITY

Central Towers
20 East Exchange Street
St. Paul, MN 55101

A striking presence on Exchange Street, the 11-story twin Central Towers are located right next door to the Fitzgerald Theater. We are connected to the downtown skyway system which provides year-round, indoor access to churches, shopping, restaurants and entertainment.

As an employee you can take advantage of a variety of amenities such as:
– Located on several bus routes and the green line
– Parking provided (some ramp parking available)
– Discounted employee meals
– Free coffee
– Free Fitness Center access
– Many fun employee events

Salary:  $16.09+/ hour

• Create a positive customer experience by prompt attention to service requests that also includes communicating completion of assigned tasks.
• Provide administrative support for data entry and records maintenance in a timely and professional manner.
• Assist in monitoring stock of supplies and assist ordering and restocking of supplies.

• High school diploma or equivalent.
• Two (2)  to Four (4) years of administrative or office support experience. 
• Proficient computer skills with Microsoft Office applications. Demonstrated knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.
• Ability to manage multiple tasks/projects, and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
• Excellent customer service skills.
• Demonstrated compatibility with the PHS mission and operating philosophies.
• Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.

Presbyterian Homes & Services

Founded in 1994, Mindex is a software development company with a rich history of demonstrated software and product development success. Our three divisions – Cloud, SchoolTool, and Software Development – are all rapidly growing, and our employee base is close to 400. We are ranked the #1 Software Developer in the 2023 RBJ’s Book of Lists, the Best Software Developer in the RBJ’s 2022 Reader Rankings, and a 2022 Certified Great Place to Work.​

Mindex seeks an Administrative Assistant/Receptionist to join our growing team. This person is responsible for providing clerical and administrative support to management and fostering a positive experience for visitors and clients.

To be successful in this role, you should have previous office experience. If you are motivated, passionate about hospitality, detail oriented, and highly creative, we’d like to meet you!

Duties and Responsibilities

• Greet visitors and guests, determine the nature and purpose of the visit, and direct them to their destinations.
• Schedule and coordinate meetings and projects.
• Monitor and maintain all inventory including office supplies, food and beverage, and client and employee appreciation gifts.
• Oversee telephone services, email correspondence, and mail distribution.
• Manage facilities including partnering with external service providers like maintenance, cleaning, security, and external property management, etc.
• Assist the business unit sponsor with event planning including decor, catering, entertainment, guest lists, transportation, venue preparation, and guest requirements.
• Negotiate with vendors and service providers as needed.
• Perform general administrative support tasks, such as drafting office-wide communications and announcements.

Requirements

• High school diploma or general education degree (GED) or a combination of education and relevant work experience preferred.
• Two – three years of proven office management, administrative, or assistant experience preferred.
• Proficiency in Microsoft Office Suite with an interest and willingness to learn additional software.
• Ability to work both independently and as part of the team.
• Outstanding time management, organizational skills, and reliability.
• Comfortable working in a fast-paced, often changing office environment.
• Exceptional multitasking skills to manage many projects independently and consistently.
• Strong attention to detail and problem-solving skills.
• Exceptional written and verbal communication skills.

Benefits

• Health insurance
• Paid holidays
• Paid time off
• 401k retirement savings plan and company match with pre-tax and ROTH options
• Dental insurance
• Vision insurance
• Employer paid disability insurance
• Life insurance and AD&D insurance
• Employee assistance program
• Flexible spending accounts
• Health savings account with employer contributions
• Accident, critical illness, hospital indemnity, and legal assistance
• Adoption assistance
• Domestic partner coverage

Mindex Perks

• Tickets to local sporting events
• Teambuilding events
• Holiday and celebration parties

Professional Development

• Leadership training
• License to Udemy online training courses
• Growth opportunities

Mindex

Title: Administrative Assistant – Content & Editorial
Location: Culver City, CA
Duration: 12 Months
Pay Rate Range: $30 – $35/hr on W2 + benefits
 
Key Qualifications:
 

• Minimum 6 years of experience working as an assistant in the entertainment industry or a creative agency.
• Passionate about organization and working with a team to ensure scheduling alignment across assigned group.
• Highly skilled at handling multiple tasks in a fast paced and changing environment.
• Able to build and innovate on ways the teams workload is tracked and anticipate circumstances and complications that need to be problem solved.
• Exceptional attention to detail, while still working under tight deadlines.
• Proficient in Keynote, Pages and Numbers.
• Strong written and verbal communication skills.

 
Description:
 

• Managing executive calendar: oversee executive schedule and ensuring manageable workflow throughout day to day meetings
• Arranging travel including booking flights, accommodation, and transportation
• Preparing and organizing materials for meetings and presentations
• Taking meeting minutes and providing high level summaries
• Acting as a liaison between other cross functional departments
• Planning and organizing all team related events
• Coordinating and managing special projects and initiatives
• Tracking and managing expenses, invoices, and reimbursements, with some assistance into budget maintenance
• Drafting and editing internal communication and announcements
• Supporting Executive Assistant with onboarding new hires within all systems, including but not limited to, managing office supplies and tech equipment for the team, ordering equipment, shipping and receiving, as well as inventory.
• Providing onsite support to the larger Content & Editorial team by submitting and overseeing facilities based tickets for the office, including both interior and exterior building service requests.
• Managing conference rooms to ensure all teams have a meeting space to properly conduct meetings while onsite
• Event support on-site as-needed across internal and external events, as well as support with in-office day-to-day needs and activities when necessary.
• Coverage over Sr. Directors calendar when Executive Admin is OOO.

 
Education:
 

• Bachelors degree or equivalent experience preferred.
  

Please share your resume to [email protected] and/or reach me at 650-492-4188.

 
Job# 23-00454
 
MindSource