ROLE OF SENIOR PRODUCER OF EVENTS
Now is an exciting time to join the programming team in this new role to expand the scope and scale of the Museum’s reach and impact. CHM is seeking a creative, collaborative, productive, and passionate Senior Producer of Events to play a key role to design, develop, and execute on high-profile programming and related strategic museum programs. Working closely with the VP of Innovation & Programming and the programming team, the Senior Producer and Manager will lead a portfolio of programming and related programs focused on thought leaders and influencers, including leaders from technology, business, academia, government, and media.
The Senior Producer of Events will be responsible for the full lifecycle of their programming portfolio, spanning ideation, research and development, planning, speaker and affiliate and participant invitations and management, partnership development and stewardship, event production, companion content development and distribution, evaluation, and reporting. The Senior Producer will collaborate with stakeholders and manage cross-functional teams to drive day-to-day activities through the entire program life cycle, so that programs deliver excellent targeted results and advance on time and in budget.
The Senior Producer will lead a portfolio of programming that involves new initiatives as well as priority events on the 2022 roadmap, such as:
- Award Ceremonies for CHM’s annual Fellow Awards to honor computing pioneers and the McGovern Tech for Humanity Prize to honor tech for good changemakers
- Thought Leadership forums, roundtables, briefings on topics such as tech, (mis)information and the future of news; the promise and perils of AI; and post-pandemic innovation and entrepreneurship.
- Symposium for CHM and other cultural institutions on challenges, opportunities and best practices for inclusion, diversity, equity, and access (IDEA)
Event formats will range from marquee award ceremonies to briefings, roundtables, panel discussions, interactive workshops, and conferences. Events will be offered onsite at CHM in Silicon Valley, offsite in other locations, as well as through virtual and hybrid formats.
While events are a major focus, program elements span the museum’s core activities, including collections, exhibitions, events, education, research, publications, and content. Additional related workstreams will range from nomination/application, selection, and announcements for the Prize programs to the selection and management of affiliates plus research and companion content development for thought leadership forums.
Partners and affiliates will include tech executives, scholars, journalists and media producers, philanthropists, government leaders, and others. Collaboration within the programming team and across the organization as well as with a diverse array of stakeholders, partners, and participants is key to success and impact.
JOB RESPONSIBILITIES
- Support overall programming initiatives that advance CHM’s mission, strategy, brand, and financial sustainability as a physical museum, creator of content and experiences, and forum for thought leadership
- Create and execute programming tailored to engage, delight, inform, and impact local and global target audiences with a focus on leaders from technology, business, academia, government, and media
- Build audiences—both repeat and new–that develop into Museum community members, affiliates, partners, sponsors, and donors
- Craft programming concepts and requirements with executive team members; develop briefs, target outcomes, detailed implementation plans, project documentation, budgets
- Execute an array of on-site, off-site, in-person, digital, and hybrid programming, e.g. briefings, conferences, roundtables, award ceremonies for 10-1,000+ people.
- Work to secure high-profile speakers and participants and manage communications throughout engagement.
- Manage event operations with colleagues, partners, and vendors, from guest lists to production, set up and take down.
- Collaborate with stakeholders and team members across the Museum, such as in marketing, media, curatorial, content, collections, exhibits, fundraising, operations, and finance—to develop and execute on programming roadmaps and work streams
- Facilitate, host, and lead meetings; represent programming in meetings within and outside the organization
- Serve as point of contact for assigned portfolio of programs. Act as a consultant to executive leadership for decisions
- Manage project schedules and communication. Drive progress/status updates and deliverables with cross-function team members. Identify risks, escalate issues as necessary, and solve problems
- Develop, negotiate, monitor agreements with talent, vendors, contractors
- Build and manage an affiliates program and an expanding circle of partners
- Work with marketing team to shape promotion and messaging strategy, draft event and initiative descriptions, create promotion assets or other audience-facing materials
- Contribute to development, collection, and analysis of quantitative and qualitative metrics. Track metrics, monitor potential gaps, propose actions as needed, and report on key metrics in partnership with programming and business analytics team.
- Work with the Vice President of Innovation & Programming, fundraising team, and others to develop and steward relationships with partners and donors, including through proposals, presentations, and reports
- Work on programming administration, such as with finance team for tracking budget, resources, and revenue
- Stay up to date on programming best practices and trends; work with VP of Innovation & Programming and others to develop and test prototypes to inform ongoing innovation
POSITION REQUIREMENTS
- BA or BS degree in related field; graduate degree preferred
- Ideal candidate will have a minimum of 7 years of experience in developing and producing complex events and programs for leaders in technology, business, academia, government, or media. Exceptional candidates with other experience will be considered.
- Domain knowledge or strong interest in history and contemporary issues of technology, economy, and society
- Knowledge and experience with developing and executing in-person, virtual and hybrid events, including experience design
- Exceptional written and oral communication skills; excellent presentation skills
- Results-oriented with strong track record for delivering target outcomes on-time and within budget with a high degree of excellence and efficiency
- Demonstrated skills for collaboration, teamwork, problem-solving and an ability to work with a variety of stakeholders and cross-functional team members
- Ability to effectively represent organization and build relationships with external stakeholders, partners, and funders, including with leaders in technology, business, universities, media, government, and other non-profits
- Strong project management and organizational skills to work in a fast-paced environment and to achieve objectives across multiple workstreams.
- Ability to make effective decisions independently as well as to consult with team members to draw on the best collective intelligence
- Skills to connect day-to-day work with high level strategy, reacting to emerging needs while being proactive about what is on the horizon.
- Growth mindset and ability to contribute to ongoing evaluation, learning, innovation
- Commitment to building equitable, inclusive programming, workplace culture, practices
- Strong discretion and judgment
- Knowledge of partnership and contract negotiations and management
- Experience with budget development, management, and reporting
- Ability to participate in events during evenings and weekends as needed
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; Skill (or willingness to learn) to use Microsoft Teams, Sharepoint, Salesforce, and other tools to integrate with Museum systems as needed.
PHYSICAL REQUIREMENTS
- Periodically travel to programming or partner off-site locations in the San Francisco Bay Area and beyond, as required by position responsibilities
- Museum environment involves both indoor and outdoor working conditions
- Constantly sitting and performing desk-based computer tasks
- Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
CHM is dedicated to inclusion, diversity, equity, and accessibility. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. CHM is committed to diversity among its employees and encourages qualified candidates from all backgrounds to apply.
HOW TO APPLY
In order to be considered for this position, applicants must include a cover letter, resume, and a list of 3 professional references and email to [email protected]. Please be sure to add the job title (exactly as it is spelled out in this posting) that you are applying for in the subject line of your email.
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