Executive Assistant

Title: Executive Assistant

Location: New York

 

Senior level executive looking for a highly-organized and detail oriented executive assistant. The assistant will work on an extremely high-volume desk with a great exposure to all projects at various stages of development. Ideal candidate has 3-4 years of prior experience in the Entertainment industry. Must be a self-starter who has initiative. Typical office hours are 9am to 6pm.

 

Responsibilities include:

• Maintaining highly detailed and accurate calendar.

• Detailed scheduling and travel coordination for executive, including (but not limited to):

—- Booking travel

—- Setting, organizing, and coordinating meetings

—- Creating and sending detailed travel itineraries

—- Liaising between Executive and all outside parties, including clients, producers, agents, production staff, publicists, etc.

 

• Must have excellent phone demeanor and be able to manage high call-volumes.

• Create detailed itineraries for events/screenings for EPs. Manage invites, RSVP’s and venue logistics.

• Light bookkeeping, coordination of contracts, and general office management.

 

• Review all submissions and provide analysis and feedback.

 

• Write and design treatments/pitch books for developing projects.

 

• Research and liaise with producers to deliver information on current projects.

 

• Manage monthly expenses and PO’s.

 

 

Required Skills:

• At least three years of experience in a production/entertainment related job/company.
• Needs to be: an excellent writer, good at prioritizing, multi-tasker, extremely organized, efficient, highly professional with a strong work ethic.

Benefits:

• Competitive salary!
• 85% paid medical benefits!
• Unlimited time off!

 

Starting salary: $70,000 – $80,000 depending on experience

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