Art Collection Coordinator (Assistant Health Care Program Planner/Analyst), Quality and Safety *Temporary* – Part Time, 2 days/week

About NYC Health + Hospitals:

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description:

We are looking for someone with an interest in fine art with an emphasis on collections management, archiving, and/or research. Under direct supervision, the Collections Manager assists assist with digitizing collections and incorporating images into collections database, re-housing collections, general object research, object care and maintenance, and cataloging and processing art objects relating to NYC Health + Hospitals art collection. This includes familiarizing yourself with the collection’s imagery and projects, sorting, labeling and organizing work, as well as assisting with database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments. Participates in the implementation by appropriate research, liaison and follow-up operations.

General tasks and responsibilities will include:

• Assists in the digitization of artwork accessioned by the collection, including ephemera, photographs of works, condition reports, insurance records, and other pertinent documentation
• Work with the Director of Collections on the database, standardize and supervise data entry consistent with city guidelines and industry best practices
• Prepares drafts of reports, memorandums and other correspondence dealing with collection planning and assigned projects.
• Performs library research, studies and other information gathering activities and prepares these materials for input into database, reports and/or meetings and conferences.
• Input CMS related content to Bloomberg Connects Platform.
• Assists in designing evaluative measures and procedures by which program efficiency and costs effectiveness can be audited and assists in the evaluation audits.
• Liaise with facility contact, donors, artist studios, etc., and coordinate insurance for both inventory and works in transit.
• Track, create, and archive press clippings, both hardcopy & online.
• Maintain physical and database inventory, object files, and archival documentation as well as collection library and exhibition publications.
• Oversee the conservation of artworks and prepare condition reports.
• Performs related tasks as required.

Minimum Qualifications:

1. A Baccalaureate Degree from an accredited college or university in Business Administration, Engineering or Social Science, Health Care Specialization, Physical Sciences or related program; or,

2. High School graduate with four years of experience related to Health Care Program Planning, Research, Design, Operation, Evaluation and Analysis; or,

3. A satisfactory equivalent combination of training, education and experience; and,

4. Demonstrated skills in written and oral communication.

Department Preferences

• Availability: *Assignment will be 14 hours per week for 6 months*
• Strong organizational skills and attention to detail
• Passion for visual art and art history
• Strong written and verbal communications skills
• Awareness of culturally responsive collections management practices
• A Baccalaureate Degree in Museum Studies, Art History, or related fields; or
• A candidate or recent graduate in a Master’s Program from an accredited college or university in Museum Studies, Library Science, Archival Studies or related fields
• 2+ years of experience in collection management

Knowledgeable in:

• Background in arts and collections management
• Art History
• Arts Education
• Museum Studies
• Library Science
• Historic Preservation

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees’ Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs

NYC Health + Hospitals