Mandarin Speaking Executive Personal Assistant for CEO of International Company, Austin TX
The CEO of a privately held company is seeking an Executive Personal Assistant to help support their daily operations. This individual will assist with scheduling and calendaring, website management, balancing household finances, and will have the opportunity to work with the principal on special projects. Must possess accuracy, thoroughness, attention to detail, and follow through. This is a full-time position, onsite Monday-Friday. Proficiency in Mandarin is required.
RESPONSIBILITIES INCLUDE:
- Provide all executive and personal assistance to CEO
- Communicate regularly about status of projects
- Correspond with, schedule appointments, attend, and taking care of billing for all home and office vendors
- Inventory management of household items
- Maintain calendar, including updating calendar with all details for events, and maintaining correspondence with relevant parties
- Set, monitor, and confirm appointments
- Handle all personal and business travel; coordinate with work office for business travel, develop itineraries for all travel, and submit expense reports at the completion of all business travel
- Accounting functions to include bill payment, account monitoring and budgeting
- Oversee occasional work on special projects and special events
- Manage home organization and storage
- Research details for travel, dining, entertainment, lodging, etc.
- Research and help with personal shopping and gift buying
- Organize philanthropy assignments and business offsites
- IT and AV support for office and home office
- Website management for multiple channels
- Possibility to travel
REQUIREMENTS:
- Mandarin proficiency in speaking, reading, and writing
- 3 to 10 years of executive personal assistance experience a plus
- Bachelor’s Degree – Fluency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint, videoconferencing)
- PC user ideal
- Exceptional organizational skills and detail-oriented
- Self-starter who can find tasks and projects to improve the status quo
- Strong written and verbal communication skills
- Proactive; resourceful and creative problem solver
- High level of confidentiality & discretion
- Trustworthy
- Exercises good common sense and judgment
- Ability to work well under pressure
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