Position: Marketing Events Coordinator
Department: Marketing
Location: Dallas or Austin TX
This position will be North American travel expectations of up to 1 -2 tradeshows a quarter. Each trip can be up to 4 days of travel.
Company summary:
InMode is a leading global provider of innovative medical technologies which develop,
manufactures, and market devices harnessing novel radiofrequency (RF) technology. The
company strives to enable new emerging Aesthetic and surgical procedures and improve
existing treatments. By leveraging its medically-accepted, minimally-invasive RF technology for
simultaneous subdermal adipose remodeling and skin tightening. InMode offers a
comprehensive portfolio of products for plastic surgery, gynecology, dermatology,
otolaryngology, and ophthalmology.
Position Summary:
The Marketing Events Tradeshow Coordinator is responsible for ensuring all InMode events,
specifically tradeshows, are planned and executed smoothly and seamlessly. The person in this
role should be passionate about completing a great event. This person should be extremely
well-organized, detail-oriented, eager to identify and apply new tactics, and have a “can-do”
approach. They must be comfortable working in a fast-paced environment, sometimes under
pressure, while remaining flexible, enthusiastic, resourceful, and efficient.
Duties and Responsibilities:
- Reviewing and registering at professional conferences and tradeshows; in-person attendance at larger tradeshow events
- Logistics and Event Planning
- Facilitate, organize, and support tradeshow programs, which may include booth
registration, on-site event attendance, product demonstrations, workshops, and
dinners
- Liaise with the marketing team, sales teams, physicians, and conference attendees
and vendors through exhibitor needs, requests, and orders
- Oversee podium talk, shipping, vendor, travel, and accommodation logistics
- Assist with accommodations and travel coordination for staff, speakers and
exhibitors where required
- Co-ordinate event requirements including venue contracts, speaker requests,
branding, electrical, and audio-visual needs
• Event Execution
o Event set up and dismantle of large tradeshows throughout the year
o Maximize brand and product exposure in line with marketing priorities and
product launches through tradeshow assets (email campaigns, signage, booth
graphics, event presentations)
• Utilize various CRM and event program tools to register, monitor, and track each event
• Post-event data input, lead distribution, and event analytics
• Budget management and reconciliation
• Inventory management of marketing collateral, equipment, and program materials
• Source product or program materials as required
• Cultivate positive partnering relationships with speakers
• Maintain a positive can-do attitude that promotes teamwork within the company
• Manage personal efficiency and effectiveness to ensure the event is executed in line
with expectations
• Innovate by developing special features and programs at events
This position will be based in Richmond Hill with North American travel expectations of up to 1 –
2 tradeshows a quarter. Each trip can be up to 4 days of travel.
Minimum Qualifications:
• 2-3 years of experience ideal.
• Bachelor’s Degree required; major in Marketing or events preferred; event experience a
plus!
• Highly analytical, positive attitude, detail-oriented, and pride yourself on being
organized.
• Excellent written and oral communication skills with proven experience coordinating
with external vendors a plus.
• Comfortable dealing in a fast-paced work environment.
• Ability to handle multiple assignments simultaneously and able to work independently
as well as in a team setting.
• Maintain a positive can-do attitude that promotes teamwork within the company.
• Self-starter, comfortable taking the initiative and thinking on your feet.
• High degree of professionalism with an outstanding ability to work effectively and
efficiently with colleagues at all levels of management.
• Proficiency in Microsoft Office applications.
InMode
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