About Us
Synapse is a Virtual Production and Immersive Entertainment collective, composed of filmmakers and award-winning industry leaders, including directors, cinematographers, producers, designers, engineers, VFX artists and technicians. We’ve created thousands of commercials, music videos, tv shows, films, live broadcasts, immersive experiences and esports events.
Virtual Production represents the convergence of all these mediums. Synapse leverages these cutting-edge technologies and harnesses our collective years of experience and battle-tested knowledge to craft a more robust, filmmaker-centric virtual production solution and engaging, immersive visual experiences.
Job Description
Synapse Virtual Production is looking for a Studio coordinator to support its flagship LA studio. Above all, this position will be the glue that makes our players function day to day, keeping the flow of information smooth and not silo’d. At our core, we are both a consultancy, a service company, and a creative technology leader.  The coordinator needs to engage clients with confidence, point our partners in the right direction, and solve small and large operational and logistic challenges day to day.
Key Responsibilities Include:
1. Scheduling and logistics: Coordinating and managing schedules for studio usage, equipment, and personnel, ensuring smooth operations during productions. Assisting with meeting preparations, which can include preparing agendas, dressing the room, and gathering all parties whether onsite or virtually.
2. Client Onboarding: Collecting preliminary project information to assist the HOP, VP Supervisor, and/or VAD Supervisor in the bidding process. Sharing company information with potential clients and keeping all key stakeholders informed of incoming leads.
3. Communication and coordination: Collaborating with various departments, freelance teams and outside vendors, instilling a work environment of positivity, organization, and support. Working as a liaison between executives, staff, department heads, clients, and external partners to help manage overlapping calendars, commitments, and cross-department communication.
4. Equipment and studio management: Overseeing equipment inventory, ensuring everything is in working order, and coordinating rentals or purchases when necessary. Helping to keep all studio facilities in immaculate condition, reflecting the attention to detail and presentation the company provides.
5. Data and information management: Owning the company Google Drive with frequent audits of structure and maintenance. Retrieving information from meetings, slack, and emails to organize across appropriate platforms.
6. Budgeting and administrative tasks: Assisting with budget management, invoicing, and administrative duties related to studio operations.
7. Troubleshooting and problem-solving: Addressing any issues that may arise. Performing due diligence in finding solutions quickly to minimize disruptions, or collecting data to present when escalating the trouble at hand.
8. Quality control: Maintaining high standards for production quality and ensuring all aspects of the studio environment contribute to a successful production.
9. Safety and compliance: Ensuring compliance with safety regulations and guidelines within the studio environment to protect both crew and talent.
10. Post-production support: Assisting with post-production tasks, such as file organization, archiving, and delivery of content to clients or other departments.
Requirements & Skills:
– Previous administrative experience in a production or creative environment
– Solid communicator who will bring a point of view
– Able to balance multiple priorities with competing deadlines
– Enjoys bringing order and structure through project management
– Knowledge of basic bookkeeping principles and office management systems and procedures
– Effective research skills
– Prior customer service experience is a plus
– Strong proficiency in Google Suite and project management software; A plus if you have experience with Showbiz, Monday.com, Wrapbook, Hubspot and Actual.ioÂ
Synapse Virtual Production
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