We are seeking an experienced Executive Assistant to join a distinguished studio and collaborate closely with a renowned director, producer, and investor. This role offers a unique opportunity to become an integral part of a dynamic executive’s operations within the entertainment industry, encompassing brand collaborations, filmmaking, and philanthropy. This is a dynamic role that requires someone fluent in wearing many hats, who is akin to an air traffic controller, but with a people-focused mentality and a knack for problem-solving. You’ll work autonomously as well as collaboratively with all inside and outside contacts, and you’ll also work on-set during major productions, taking on PA responsibilities and acting as a partner to your executive.
Responsibilities and priorities will shift and change, and you’ll be the keeper of the schedule, so it’s important you have experience and a track record of already knowing how to shift gears quickly, along with how to confidently take charge of situations. You’ll travel, work on set, work remotely (at times), and overall provide input and act as a key decision maker regarding scheduling, itineraries, travel booking, special preferences, and ensuring that each day runs smoothly. We are positive, collaborative relationship builders, and we seek someone who remains calm and positive under stressful situations, who has a bright outlook, and is a problem solver with cat-like reflexes and a proactive nature. We are looking for someone who seeks a long-term fit, who is naturally ambitious and a hard worker, and who wants to invest their time with a team for the long run. You are also humble and dedicated, understanding how to shift gears – you’re happy to help with production setups, daily lunches and hydration needs, as well as making suggestions for scripts and creatively adding input when necessary. You must be flexible to travel for several weeks at a time to various on-set production locations. You must be LA-based or live in the area so you can travel twice a week to Ojai, CA
Key Qualities and Responsibilities:
- Proficient communication and collaboration skills, adept at managing complex interactions and aligning various entities.
- Substantial experience working with Creative Executives, particularly in the entertainment sector, showcasing the ability to oversee multiple moving parts and predict requirements.
- Provide steadfast support to the Principal across both professional and personal realms.
- This position involves an integration between business and personal life, so you truly must be happy to take on personal assisting responsibilities that could encompass moves, construction, vendor management, scheduling for house-staff, etc.
- Skillfully negotiate terms and costs with external vendors to secure favorable outcomes for the Principal.
- Maintain and synchronize multiple calendars, manage schedules, and prepare the Principal for engagements.
- Book extensive travel arrangements, paying special attention to preferences. You’ll help book and manage travel for the family and support staff/crews.
- Lead administrative support for the Chief Executive, involving creative problem-solving and organization-wide communications.
- Drive projects, supervise timelines, and ensure successful deliverables while navigating intricate challenges.
- Foster and maintain relationships with the team across physical office locations and residences.
- Flexibility to work in a hybrid environment, including travel to on-set locations, as well as 2x a week onsite at Principals’ home office in Ojai.
Qualifications:
- Proven experience as an Executive Assistant/Personal Assistant to an entertainment c-level executive, celebrity/actor.
- You must have prior experience working as a Production Assistant or Personal Assistant on set with a major production (TV/Film).
- Minimum of 8+ years in an administrative capacity at an entertainment studio, agency, or in production.
- Longevity in previous positions – you must have worked for at least one employer consecutively for 3+ years.
- Proficiency in condensing complex information into clear formats suitable for presentations to the Principal.
- Exceptional organizational and time-management skills, capable of effective multitasking.
- Strong negotiation skills and a track record of successful vendor management.
- Problem-solving mindset, particularly in undefined situations, characterized by innovative thinking.
- Strong team player, capable of managing upwards and collaborating across all levels.
- Willingness to handle both significant and minor responsibilities, especially during the PA’s absence.
- Kind, honest, and humble – overall, you have a positive outlook and possess an unwavering optimistic attitude. There is no problem too big that you can’t handle!
- Loyal, passionate, and have a sense of humor!
If you are a proactive, organized, and adaptable professional who thrives in fast-paced environments, this Executive Assistant role offers an exceptional opportunity to contribute significantly to a high-profile individual’s success across multiple domains.
Salary 90-100K plus bonus eligible and great benefits
*please note you must currently reside in Los Angeles and have a minimum of 3 years as an Executive/Personal Assistant to a named individual in entertainment*
Confidential
Related jobs:
Parabolic Microphone Operator Needed for UFL Championship Broadcast
Job Description
ABC is now hiring a parabolic microphone operator for the UFL Championship Game at Audi Field in Washington, D.C. This live sports broadcast crew role is ideal for individuals with experience in sports production or a strong understanding of football gameplay. The selected operator will capture field audio using a wired parabolic microphone dish while moving along the sidelines during the championship event.
Job Responsibilities
- Operate a wired parabolic microphone dish during the live championship broadcast
- Capture on-field and sideline audio throughout gameplay
- Move along the sidelines or endline while following the action
- Coordinate with the live production and audio teams
- Maintain professionalism in a fast-paced outdoor production environment
Requirements
- Must live within 65 miles of the event location
- Physically fit and able to stand for extended periods
- Comfortable working outdoors in varying weather conditions
- General understanding of football and live sports coverage preferred
- Ability to follow live production direction efficiently
Compensation
- Paid crew opportunity for a live championship sports broadcast
- Gain valuable experience in live television production
- Opportunity to work with professional broadcast crews
- Build industry connections in sports entertainment production
Parabolic Microphone Operator Needed for ESPN Football Broadcast
Job Description
ESPN is now hiring a parabolic microphone operator for a live football broadcast covering the Houston Gamblers vs. Birmingham Stallions game at Protective Stadium in Birmingham, Alabama. This crew position is ideal for individuals with sports production experience or a strong understanding of football gameplay. Operators will capture live field audio using a wired parabolic microphone dish while moving along the sidelines during the event.
Job Responsibilities
- Operate a wired parabolic microphone dish during the live game broadcast
- Capture on-field and sideline audio throughout gameplay
- Move along the sideline or endline to follow the action
- Coordinate with the broadcast production crew during the event
- Work outdoors in varying weather conditions
Requirements
- Must be physically fit and able to stand for extended periods
- Comfortable working outdoors during live sporting events
- General understanding of football and live sports coverage preferred
- Ability to follow fast-paced live production direction
- Must be available to work in Birmingham, Alabama
Compensation
- Paid crew opportunity for a live ESPN sports broadcast
Crew Members for Theatre Production “Bird-Brained / Feathers”
Job Description
An upcoming theatre production titled Bird-Brained / Feathers is seeking passionate and creative crew members to join the production team. This opportunity is ideal for theatre professionals and emerging creatives interested in gaining hands-on experience in live stage production and collaborative storytelling.
Job Responsibilities
- Support the technical and creative execution of the theatre production
- Collaborate with directors, performers, and production staff
- Assist with rehearsals, technical preparation, and live performances
- Maintain professionalism throughout the production process
- Contribute to a smooth backstage and technical operation
Requirements
- Experience in theatre production or live events preferred
- Open crew positions include:
- Stage Manager
- Lighting Designer
- Sound Designer
- Prop / Costume Designer
- Strong teamwork and communication skills
- Ability to work in a collaborative creative environment
- Passion for theatre and live performance production
Compensation
- Unpaid opportunity
- Negotiable stipend if the production becomes profitable
- Professional theatre production experience
- Opportunity to collaborate with creative industry professionals
Assistant for Entertainment Publicity and Brand Management Team
Job Description
A fast-growing entertainment publicity and brand management company is now hiring an Assistant to support daily operations in Atlanta or Los Angeles. This opportunity is ideal for motivated individuals interested in entertainment, branding, media, and creative project coordination.
The role requires strong organizational skills, professionalism, and the ability to thrive in a fast-paced environment while supporting publicity, brand management, and administrative efforts.
Job Responsibilities
- Assist with daily operations and team coordination
- Support entertainment publicity and brand management projects
- Help organize schedules, communications, and administrative tasks
- Collaborate with team members on creative and business initiatives
- Maintain professionalism while managing multiple responsibilities
Requirements
- Must be based in Atlanta or Los Angeles
- Reliable transportation required
- Strong communication and organizational skills
- Professional, resourceful, and detail-oriented attitude
- Ability to multitask in fast-paced work environments
- Interest in entertainment, branding, and media preferred
Compensation
- Opportunity to gain experience in entertainment publicity and branding
- Professional networking and career growth opportunities
- Collaborative and creative team environment
- Hands-on experience in media and entertainment operations
Junior Publicist for Entertainment Brand Management Company
Job Description
A growing entertainment publicity and brand management company is now hiring an experienced Junior Publicist to join its team in Atlanta or Los Angeles. This opportunity is ideal for ambitious publicity professionals who are passionate about entertainment, media relations, culture-driven campaigns, and brand development.
The role involves supporting publicity initiatives, managing communications, and helping execute impactful campaigns for clients in the entertainment and branding space.
Job Responsibilities
- Assist with entertainment publicity campaigns and media outreach
- Support brand management and public relations efforts
- Coordinate communications, scheduling, and press-related tasks
- Help develop creative campaign strategies and promotional initiatives
- Maintain professionalism in fast-paced entertainment environments
Requirements
- Previous publicity experience required
- Must be based in Atlanta or Los Angeles
- Reliable transportation required
- Strong communication and organizational skills
- Professional, creative, and resourceful mindset preferred
- Ability to multitask and manage deadlines effectively
- Passion for entertainment, branding, and media relations
Compensation
- Opportunity to grow within the entertainment publicity industry
- Hands-on experience with brand management and PR campaigns
- Networking opportunities in entertainment and media
- Collaborative and fast-paced creative work environment
Administrative Support for Entertainment Publicity Team
Job Description
An entertainment publicity and brand management company is now hiring an Administrative Support team member for its growing operations in Atlanta or Los Angeles. This opportunity is ideal for organized, professional individuals who thrive in fast-paced entertainment environments and are passionate about culture-driven media, branding, and publicity.
The role supports daily business operations while assisting with brand management, communications, scheduling, and administrative coordination.
Job Responsibilities
- Provide administrative support for the publicity and brand management team
- Assist with scheduling, organization, and daily office coordination
- Support communications and project management tasks
- Help maintain efficient workflow in a fast-paced environment
- Collaborate with team members on operational and creative needs
Requirements
- Must be based in Atlanta or Los Angeles
- Reliable transportation required
- Strong organizational and communication skills
- Professional, resourceful, and detail-oriented mindset
- Ability to multitask in a fast-paced environment
- Interest in entertainment publicity and brand management preferred
Compensation
- Opportunity to work within the entertainment publicity industry
- Career growth and networking opportunities
- Hands-on experience supporting media and brand campaigns
- Collaborative and creative work environment
Job Description
A weekly YouTube series titled Keeping You Connected to Your Money is seeking a skilled Editor to join the production team in Houston, Texas. The series focuses on retirement planning, financial preparedness, and helping audiences stay financially secure through informative and engaging video content.
The production is looking for a creative editor experienced in crafting polished YouTube episodes that communicate financial topics in a clear and engaging way for viewers.
Job Responsibilities
- Edit weekly YouTube episodes focused on retirement and financial planning
- Assemble and polish footage into engaging long-form content
- Enhance pacing, graphics, transitions, and audio quality
- Collaborate with producers to maintain consistent branding and messaging
- Organize video assets and manage editing timelines
- Deliver broadcast-quality content optimized for YouTube audiences
Requirements
- Proficiency in Adobe Premiere Pro
- Previous experience editing YouTube or educational content preferred
- Strong storytelling and pacing skills
- Ability to communicate financial or educational concepts visually
- Reliable and detail-oriented with strong time management skills
- Ability to work collaboratively with the production team
Compensation Details
- Paid position
- Compensation discussed upon selection
Job Description
An independent feature film titled Your Wife Is Cheating on Us is now hiring crew members for an upcoming production filming in and around Houston, Texas. This dramatic feature follows Kelly Bennett, a woman whose seemingly perfect life begins to unravel as she enters a dangerous affair with her husband’s twin brother, risking everything for passion and emotional fulfillment.
The production team is seeking experienced and motivated crew professionals to help bring this emotionally driven feature film to life. Paid positions are available for selected applicants.
Job Responsibilities
Cinematographer
- Capture cinematic visuals for the feature film production
- Collaborate with the director to establish visual style and tone
- Manage camera setups, lighting composition, and shot execution
- Ensure high-quality footage throughout production
- Help create emotionally compelling visual storytelling
Production Assistant
- Assist with on-set setup and breakdown
- Support cast and crew during filming days
- Organize production materials and equipment
- Help maintain efficient workflow on set
- Provide general production support as needed
Requirements
- Previous film production experience preferred
- Strong teamwork and communication skills
- Ability to work in a fast-paced production environment
- Experience with cinematography, camera operation, or production support is a plus
- Reliable transportation and availability for filming in the Houston area
- Passion for independent filmmaking and storytelling
Compensation Details
- Paid crew positions
- Compensation discussed upon selection
Job Description
An exciting social media marketing initiative is seeking emerging filmmakers to join the production team for a thrilling narrative project filming in and around Houston, Texas. The project, Mission: Manduu, is designed for Instagram and TikTok audiences and centers around a high-stakes story involving cutting-edge EMS technology, mystery, and suspense.
This collaborative production offers hands-on experience for aspiring creatives looking to build their portfolios, expand industry connections, and gain valuable production experience in a professional creative environment.
Job Responsibilities
Showrunner
- Oversee creative direction and production workflow
- Coordinate storytelling, scheduling, and team collaboration
- Ensure the project vision is maintained throughout production
Director
- Lead on-set production and creative execution
- Direct cast and crew during filming
- Collaborate with creative team to achieve visual storytelling goals
Videographer
- Capture high-quality footage for IG/TikTok social content
- Film cinematic and engaging scenes optimized for social media
- Assist with lighting, framing, and camera operation
Editor
- Edit short-form narrative and marketing content
- Create engaging cuts tailored for social media audiences
- Enhance pacing, transitions, and visual storytelling
Production Assistant
- Support on-set setup and breakdown
- Assist crew with production logistics and organization
- Help maintain efficient workflow during filming
Requirements
- Passion for filmmaking, content creation, or digital storytelling
- Strong collaboration and communication skills
- Experience in directing, filming, editing, or production assistance preferred
- Interest in social media content and narrative storytelling
- Ability to work in a fast-paced creative production environment
- Emerging filmmakers and creatives encouraged to apply
Compensation Details
- Unpaid opportunity
- Hands-on production experience
- Portfolio-building opportunities
- Networking and collaboration with industry professionals
- Access to wellness-centered experiences and EMS sessions with Manduu
Job Description
A fun and engaging science YouTube series for children ages 4–12 is now hiring crew members for an exciting educational production filming in Tomball, Texas. The series focuses on making biology, physics, and chemistry concepts simple, entertaining, and easy to understand through hands-on experiments, energetic hosting, and playful storytelling.
The production team is seeking creative and reliable crew professionals to help bring this kid-friendly science series to life. Paid long-term contract opportunities are available for qualified applicants.
Job Responsibilities
Cameraman / Videographer
- Film YouTube-style educational content for children
- Capture interactions between the host and sidekick assistant
- Ensure clean framing, proper lighting, and visually engaging shots
- Film science experiments, close-ups, and action-based learning moments
- Suggest creative camera angles to improve storytelling
- Maintain visual consistency across episodes
Production Assistant
- Assist with on-set setup and breakdown
- Organize props and experiment materials
- Support talent and crew during filming
- Manage basic production needs on set
- Help maintain smooth workflow during filming days
- Provide general assistance to keep production organized and efficient
Requirements
- Previous experience in video production, filming, or production assistance preferred
- Strong organizational and communication skills
- Ability to work collaboratively in a fast-paced production environment
- Creative mindset with attention to visual storytelling
- Comfortable working on a children’s educational production
- Reliable transportation and availability for filming in Tomball, Texas
Compensation Details
- Paid crew positions
- Long-term contract opportunity
- Compensation discussed upon selection
Theater Production Crew Call
Job Description
A musical theater production is now seeking passionate and creative crew members for an upcoming live stage performance. This opportunity is ideal for theater professionals, students, and aspiring production crew members interested in gaining hands-on experience in live entertainment production. The team is looking for talented individuals to support multiple behind-the-scenes departments for a large-scale musical theater production.
Job Responsibilities
- Assist with live theater production operations and backstage coordination
- Support departments including dramaturgy, sound design, lighting design, and set construction
- Collaborate with directors, performers, and fellow crew members during rehearsals and performances
- Help build, organize, and maintain production materials and stage elements
- Follow production schedules and assist with technical theater preparation
Requirements
- Interest or experience in theater production, technical theater, or live entertainment
- Open to crew members with skills in sound, lighting, set building, or stage support
- Strong teamwork and communication skills preferred
- Ability to work in a fast-paced collaborative production environment
- Reliable availability for rehearsals, build days, and production schedules
- Passion for live theater and creative storytelling encouraged
Compensation
- Opportunity to gain hands-on experience in musical theater production
- Work alongside directors, performers, and theater creatives
- Build professional theater production and backstage experience
- Networking opportunities within the live entertainment and performing arts industry
Job Description
A production team is seeking local utilities crew members for a PBR event production taking place at the Air Force Academy in Colorado Springs. This opportunity is ideal for reliable production crew professionals interested in live event support and on-site utility work during a large-scale production event.
The production is specifically seeking local hires available to work during the scheduled event dates.
Job Responsibilities
- Assist with general production utility tasks during the event
- Support crew operations and on-site logistics
- Help maintain smooth event workflow throughout production
- Collaborate with the production team as needed
- Follow production schedules and on-site instructions
Requirements
- Must be local to Colorado Springs, Colorado
- Prior production or event utility experience preferred
- Reliable and professional work ethic required
- Must be available for scheduled production dates
- Applicants should apply via email only
Compensation Details
- Compensation details not disclosed
- Opportunity to work on a PBR event production
- Local hire production opportunity