Hours M-F or Tuesday-Sat hours are flexible with candidates.
This is a fun and exciting role that relies heavily on communication, attention to detail, organization, and lots of creativity. The ideal candidate is a highly motivated team player who can develop long-term beneficial relationships for the Club.
• Being the main point of contact and working with event hosts and planners through telephone, digital communication, and in-person meetings from the date of contract signing through the event date.
Coordination both social/corporate banquets for members and non-members, as well as club events for membership.
• Communicating with clients and internal teams in a timely and efficient manner, including working in tandem with internal departments such as Culinary, Food & Beverage Operations, Amenities (i.e. Golf, Tennis, Pool, etc.), and Club Ownership.
• Maintaining Banquet Event Orders (BEOs) in Clubessentials (sales/banquets software) and event diagrams in AllSeated (floor plan software).
• Coordinating menus, tastings, and all other event details.
• Working closely with Seawane’s preferred vendors on décor, entertainment, and other services and rentals, maintaining as well as establishing new preferred vendor relationships.
• Leading weekly BEO meetings and day-of event checks with the operations and culinary teams, as well as occasionally attending functions to meet hosts and oversee the start of an event on a case-by-case basis, ensuring everything is as expected and adjusting as needed.
• Creating new event experiences for membership to drive event participation for all age groups and interests.
Other duties as assigned Specific skills, abilities and qualifications of the Event Coordination Director include but are not limited to:
• Strong organizational skills and high-level of attention to detail.
• Must be able to work in a high pace environment balancing many different tasks.
• Have a high-energy and outgoing personality with professional presence and appearance.
• Quickly problem solve while maintaining composure with guests.
• Being a diplomatic team player who can foster relationships with members, guests, staff, and vendors.
• Professional and responsive communication to all members, clients, and staff.
• Networking inside and outside the Club to build relationships with new and existing clients.
• Maintaining and updating accurate files.
• Strong computer skills including use of programs such as Microsoft Office (Outlook, OneDrive, Teams, Excel), Banquet Sales Software, and Floor Plan Programs.
• Ability to learn, comprehend, and effectively use software systems.
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