Executive Assistant III

Title: Executive Assistant III
Location: New York, NY 10001
Duration: 4+ Months possible extension or FTE

Job Description: Client Studios is seeking a highly motivated and customer obsessed Executive Assistant to support the Head of  AVOD (Advertising Video on Demand), Unscripted, and Targeted Originals, Client Studios.

This is an important area for Client requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track Executive meetings, priorities and emails, manage travel and expenses, and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for this office and its directs, ensuring appropriate and timely action on deliverables.

Qualifications:
Successful candidates will posses the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moments notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. High level Entertainment Desk experience required.

This position requires 7+ years of experience supporting senior management (Head Ofs, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools, as well as Airtable.

Please describe the team the TEMP will be joining. What projects do they work on? What is the team culture like?
•    Team is responsible for content and programming for Freevee Originals 
•    Team creates content and strategic implementation and this contractor will be scheduling for the content
•    Collaborative org 

Reason for the request
New Temporary Worker

Typical Day in the Role: 
Extension: 
–    Probably, depends on candidate’s performance. Really just looking for a candidate really quickly, but if they really enjoy this role and their performance is really good they certainly have a shot at an extension or FTE.

Interaction with team:
–    Very small, but open to team
–    Working with Lauren and having assistance if need be from everyone on the team.

Typical Tasks:
–    Looking up and making sure the calendar for the manager is up to date, there is no conflicts between meetings. 
–    Understanding what the executive’s priority is.
–    Assist in managing the project submission process and upkeep of submission logs
–    Support the Co-Head in all department-related and series-related projects, internal and external requests and special team initiatives
–    Develop tracking mechanisms as well as provide notes on submitted pitches, treatments, and episodes as needed
–    Coordinate and interface with other departments, including but not limited to: marketing, business affairs, legal, PR, creative, production, and post-production teams.
–    Interface with all levels of Client Studios, IMDb TV and Client employees as well assist in communication with external stakeholders and the creative community on a daily basis.
–    Shadow creative projects as requested/interested
–    Contribute as a member of the Content and Programming team to ensure group success, including working closely with the Creative Assistant and Creative Executives

Compelling Story & Candidate Value Proposition
In a competitive market, why should a candidate accept this role instead of another that is similar?
Executive they are working for is one of the most brilliant executes in the HM’s opinion
Extremely creative and fun team 
Being part of an org creating television 

Candidate Requirements
What leadership principles stand out to you for this role?
Invent and simply 
Earns trust 

How many years of experience do you require or prefer?
7+ years of experience 

What degrees, certifications, and skills do you require or prefer?
BA is preferred
Really just wants someone who’s career has majority been EA  

What qualifications would a candidate possess that would make them the best vs an average candidate? 
Can do attitude
Thrives under pressure

What are some red flags that would immediately make you disqualify a candidate?
Looking for an in to go somewhere else

What KPIs will you and the candidate use to measure success? 
Executive feedbacks 
Microsoft Office 5+ years
Project Management platform 5+ years
 
TalentBurst, an Inc 5000 company