Flavin Architects is an award-winning and widely published architectural firm located in Boston’s West End. We are a boutique firm specializing in modern single-family residences and offer unique professional development expertise. We are looking for a Studio Manager/Studio Assistant with strong attention to detail to supplement our talented firm and the growing body of noted modern houses. The ideal candidate will be an outgoing, pro-active team player who is a jack-of-all-trades with a “can do” attitude and competent multi-tasker able to handle a wide variety of marketing and administrative tasks with positivity and precision. The Studio Manager/Studio Assistant will primarily be reporting to the Operations Manager on all tasks.
POSITION RESPONSIBILITIES:
- Marketing
- Assist organizing and following up on new inquiries.
- Assist with proposal drafting and presentations in Word and InDesign.
- Assist with print media drafts in InDesign.
- Maintain and organize contact list and e-blast list.
- Assist with e-blast design and distribution in Photoshop, InDesign, and Campaign Monitor.
- Organize award submission schedule in Excel and research for new awards.
- Assist on award submissions and tracking deadlines.
- Keep social media accounts up-to-date and draft new content.
- Evaluate and increase SEO of website.
- Assist in updates to WordPress website, as needed.
Administrative Tasks:
- Answer incoming phone calls.
- Organize weekly studio projects meeting.
- Assist on invoice preparation in excel.
- QuickBooks data entry of invoice finalization.
- Open and review mail.
- Meet personnel for scheduled building maintenance at office.
- Welcome clients/guests, make them comfortable.
- Keep office supplies in stock and kitchen/bathrooms tidy.
- Keep paper in printers full.
- Take trash/recycling out on pickup days.
- Organize and keep materials library up-to-date.
- Schedule lunch-and-learns, as needed.
POSITION REQUIREMENTS:
- Bachelors’ degree completed.
- A minimum of 3-5 years in graphic design, executive assistance, or administration desired.
- Excellent verbal and written communication skills.
- Strong and versatile visual design sense.
- Strong interpersonal skills and ability to work as part of a team.
- Highly efficient, self-motivated, and enjoys supporting others.
- Requires initiative and independent decision making.
- Must have accurate data entry skills and attention to detail.
- Strong organizational and time management skills
- Strong computer skills, including the following software:
- Adobe Photoshop,
- InDesign, Illustrator
- Microsoft Word, Excel
- Google Drive, Docs, Sheets
- QuickBooks, preferred
Apply to learn more!
Flavin Architects
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