Associate Event Producer

Overview

Makeout is a creative agency and production company that specializes in video and IRL (event and experiential) productions for brands like TIME, eBay, Burger King, OkCupid, JetBlue, NBCUniversal, Spotify and Zola.

The Associate Producer role will assist on productions ranging from multi-day festivals with stage programming and activations to pop-ups, street stunts and other exciting activations that don’t seem to fit neatly into any particular category. You will report directly to the Senior Event Producer and may also collaborate with other lead producers on projects that arise.

You can get a sense of our work through the Hall of Magic, Jingle Hell’s and other events and experiential activations on our website.

Responsibilities

The Associate Producer is a full-time, salaried position that will report to our Senior Event Producer and work on event/experiential productions. 

Pre-production + Production

• Assist Events Producers, Executive Producer, and Designers in the planning and execution of experiential and live events.
• Research and support the creation of documents to communicate ideas to clients, including proposals, production plans, and treatments.
• Support design workflow and production, communicating design needs and deadlines
• Aid in production sourcing and creating client-facing decks for approvals
• Create budgets, manage budgets, and track expenses
• Assist in negotiation, set up, hiring and management of freelancers, collaborators and vendors on a project basis
• Source and manage vendors to obtain and negotiate quotes, oversee production and track deliveries
• Schedule internal and client meetings and collate recap notes
• Prepare call sheets, run of shows, and artist agreements with Event Producers
• Assist in general project administration – travel booking, file management and expenses reporting
• Assist in Coordinator tasks including but not limited to counting, sorting, building, and running errands
• On-site event production support; weekend/evening availability as needed for events

Internal

• Maintain and enforce any company collaboration tools, calendars, file sharing, time tracking
• Support business development initiatives and research
• Ensure all budgets are tracked and invoices are submitted accurately and on time
• Support the policies, practices, and procedures related to the company’s work
• Support internal projects as directed by Event Producers

Qualifications

We’re looking for a self-starting, detail-oriented, hard-working candidate with at least two years of experience working as an associate producer, assistant producer, or production coordinator on live events and/or experiential productions. Qualities we are looking for in a candidate include:

• Problem-solving; ability to be quickly briefed on a need/goal and then figure out how to get it done in a smart, cost-effective, time-efficient, and stylistically appropriate way – even if the path is not obvious or involves many more steps than expected
• Ability to create and utilize spreadsheets to track and organize data including budgets, scheduling and other production needs
• Diligence and determination to get every task (even repetitive, menial tasks) done correctly; good attention to detail
• Clear communicator and good delegator; ability to oversee PAs on a team
• Self-starter who can serve as an integral part of a team,and also work independently and take initiative
• Positive, can-do attitude and good work ethic, even with tasks that are less glamorous
• Comfortable interfacing with clients when appropriate
• Proficiency at maintaining and utilizing company collaboration tools, calendars, file sharing, time tracking
• Supportive of the policies, practices, and procedures related to the company’s work
• Have a valid driver’s license with a clean driving record and are comfortable driving commercial vehicles (e.g., cargo vans)
• Willingness and ability to travel by plane for out-of-town scouts, productions and other work-related activity

Working at Makeout

• Competitive salary commensurate with experience, in the range of $50-65k
• After a 30-day waiting period, group medical, dental and vision insurance coverage, a portion of which will be paid by Makeout
• 2 weeks (10 days) paid vacation time (earned on an accrual basis based on start date anniversary)
• 4-flexible summer Fridays between Memorial Day and Labor Day
• In addition to this PTO, Makeout typically closes between Christmas and New Year’s
• 30 day, 90 day and 6-month performance reviews to foster growth and development

How to apply

Email your resume to [email protected] with “Associate Event Producer” in the subject line, along with relevant links to your portfolio and/or selected projects, and a short description about why your background, capabilities and passions match what Makeout is looking for in the candidate.

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