Brightpath Associates LLC

Job Description

General Purpose & Essential Duties:

The Accounting Director leads accounts receivable and collections efforts and oversees the entire billing and collection process including but not limited to invoicing, customer billing inquiries, cash application, and collections processes. The Accounting Director will delegate, supervise, and participate in accounting team tasks, oversee the recording, tracking, and reporting of financial information, and ensure that the department operates efficiently without sacrificing accuracy.

• Oversee team of Billing, AR, and Collection Specialists, ensuring accurate and timely invoicing and tracking of accounts receivable aging by customer and revenue type
• Responsible for hiring and onboarding of new team members, new hire and ongoing training of Billing , AR & Collection Specialists
• Develop and execute the accounts receivable to collection strategic process to align with overall business goals
• Create, enforce, and improve standard operating process documentation and business maintenance strategies as related to receivables
• Manage vendor relations, and service level agreements for the AR & Collections team.
• Review customers information, reconcile discrepancies, and ensure customers are properly billed
• Monitor monthly invoicing and money collection processes to ensure timely collection of payments
• Responsible for direct interaction with customers regarding their billing and outstanding invoices, propose payment arrangements, and find ways to minimize company’s potential loss of income
• Develop and implement accounts receivable KPIs for the department to measure success of Billing and AR Specialists and track their performance on periodic basis
• Ensure compliance to company’s invoicing and collections policies and procedures
• Prepare and present periodic reports of invoicing and collections views and KPIs that support short-term and long-term business decisions
• Collaborate with other departments to assess current service levels and understand requested program improvements and enhancements
• Recommend new ways to streamline processes and use of systems that will help reduce complexity, while increasing efficiency
• Develop and maintain records necessary for auditing purposes; provide copies of all requested files, documentation, and reports to state and internal auditors as needed
• Motivate and encourage team members and assess potential talented individuals for career development

Required Skills, Abilities, Education & Experience:

• Excellent leadership and supervisory skills
• Excellent organizational and time management skills
• Excellent analytical skills and high attention to detail
• Excellent verbal and written communication skills
• Ability to take control, assist in de-escalating, and remain calm in a sometimes stressful environment
• Accountable to finish assignments on or before expected deadlines
• Advanced computer skills in MS Office, accounting software, and databases
• Hands on experience with billing and collection systems and tools
• Ability to accurately process numerical data
• Ability to work accurately and independently
• High level of confidentiality
• Bachelor’s degree in accounting, finance, or related field
• 3-5 years of supervisory experience as an invoicing and/or collections manager
• 1-2 years of accounting/month end close or financial reporting experience
• Recent accomplishments in finding ways to improve company’s cashflow by creating a strategy to optimize invoicing and collection process and improve outstanding aging balances

Brightpath Associates LLC

Job Description

As a manager within the company, you will be oversee the entire printing process of a variety of projects from conception to production to quality-control inspection. Knowledge of each unique item’s specification and the printing process required is a must. Every day brings a new opportunity to expand your skills in this exciting fast-paced industry.

You will also aid our prepress department in facilitating the print process utilizing network systems, all image processing systems with RIPs, digital preparation and output hardware and software used in the shop. It is essential that the Manager has a knowledge of current technologies and the ability to learn and embrace all new emerging technologies that are appropriate for our business and be willing to assist team members in learning new processes.

You will work with customers to identify appropriate promotional items, relevant to their business, and ensure art files meet the requirements for each item. Working directly with vendors will be necessary to ensure the final result meets the Press high standard of quality. The Manager will also need to monitor current supply of stock/substrates, account for price increases, and locate comparable alternatives when materials are unavailable.

Responsibilities

Maintaining Customer Relations:

• Client acknowledgement via email, phone, or walk-in
• Email monitoring; ensuring timely responses and order fulfillment
• Timely and accurate quote returns
• Creating work orders with appropriate notes/communication
• Actively communicate with clients to understand and deliver material to their satisfaction
• Oversee correspondence with clients and vendors/central facilities to ensure the fastest possible turnaround times
• Typeset copy changes and performs minor design & layout work as needed
• Responsible for executing variable data programs

Have a strong knowledge of Production & Equipment:

• Produce, correct, preflight and output files for both wide format and digital presses
• Scheduling & delegation of the work in production queue
• Understand imposition and printing processes/requirements
• Manage the operation and maintenance of digital presses and large format printers
• Contact and communicate effectively with equipment technicians when necessary

Manage Internal Shop Operations:

• Maintain accurate records of work performed and product generated, utilizing internal job tickets and tracking systems
• Work/Communicate effectively and respectfully within the established team atmosphere
• Ensure consistency of database information, file structure and archiving records
• Maintain professionalism; attire should be appropriate for production work, business casual
• Assist with troubleshooting and provide support to the Creative department as needed
• Maintains all digital file backup and archiving systems for the Shop
• Plan, analyze, and create visual solutions
• Assist in marketing strategies using email marketing and print projects
• Maintain Press branding standards and work with company proprietary software
• Stay up to date on changing trends in the graphic design & print industry

Qualifications

• Experience with managing a team of professionals in a print shop/retail type of business.
• College/university degree preferred; 2 or 4 year trade school acceptable
• 2+ year(s) experience in Windows networked environments, Mac experience is a plus
• Experience with Adobe Acrobat, InDesign, Illustrator, PhotoShop, Word, PowerPoint, Excel and Publisher
• Experience operating digital printing equipment & large format printing equipment
• Experience with personalized database printing (variable data printing)
• Experience with postal regulations and mailing services
• Demonstrate a competence on the Internet including World Wide Web and e-mail
• Excellent verbal and written communication & organizational skills
• Ability to work in a high-production, fast-paced environment
• Ability to work flexible hours and overtime as necessary
• Ability and willingness to learn new software and hardware technologies
• Excellent project and time management
• Creativity and problem solving skills
• Have an eye for detail
• Able to accurately discern colors
• Self-disciplined
• The ability to work independently
• Proficient in both MAC & PC

Brightpath Associates LLC

Job Position: Print Production Manager

Job Location: Cary, NC

Client Summary –

They are number one rated business marketing and printing franchise that offers world class training and unparalleled ongoing local support. Their franchise is the world’s largest & #1 rated printing, marketing and design franchise.

Job Summary –

As a manager within the company, you will be oversee the entire printing process of a variety of projects from conception to production to quality-control inspection. Knowledge of each unique item’s specification and the printing process required is a must. Every day brings a new opportunity to expand your skills in this exciting fast-paced industry.

Responsibilities –

• Maintaining Customer Relations
• Have a strong knowledge of Production & Equipment
• Manage Internal Shop Operations

Thanks

Steve Hopper

[email protected]

Brightpath Associates LLC