New York Casting Calls & Acting Auditions

Financial Services T&E Executive Assistant

Location: ONSITE – Madison Ave, New York, NY

M-F: 8am-5pm

JOB DESCRIPTION

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

RESPONSIBILITIES

· Maintain complex and detailed calendars

· Screen incoming calls and determine the level of priority, while using caution in dispensing information

· Manage the coordination and logistics of both internal and external meetings

· Arrange and coordinate complicated domestic and international travel

· Organize all aspects for offsite conferences and external events, including catering and transportation

· Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

· Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

QUALIFICATIONS

Must Haves

· 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment

· Experience supporting Managing Director level or above

· Experience managing calendars for high-level executives and teams

· Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Teams)

· Proficiency with Zoom (to help setup/coordinate internal meetings)

· Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)

· Advanced ability to organize

· Tact and good judgment in confidential situations, and proven experience interacting with senior management

· Strong interpersonal, written, and oral communication skills

· College degree is a PLUS

DISYS

The Boutique Coordinator is pivotal in supporting our client experience at Bulgari. A successful Boutique Coordinator will demonstrate high attention to detail, exceptional customer service skills, and outstanding communication abilities. Your primary focus will be supporting our sales team and enhancing the client experience. Your dedication to customer service and ability to efficiently manage various aspects of boutique operations will contribute significantly to the success of our store.

Who You Are:

• Versatile: Adaptable to change and consistently responsive to the evolving needs of the store.
• Driven to Learn and Grow: Passionate about continuous learning and professional development within the company.
• Efficient and Organized: Quickly grasp new concepts, excellent prioritization skills, and a commitment to maintaining a well-organized work environment.
• Customer-Oriented: Enjoys engaging with customers and consistently projects an energetic and positive demeanor.
• Strong Follow-Up & Follow-Through: Ensures all tasks are completed promptly and efficiently.
• Technologically Proficient: Possesses a basic understanding of computer systems and programs.

What You Will Bring:

• Store Support: Address daily store needs and develop a comprehensive understanding of Bulgari’s operations, policies, procedures, history, collections, and inventory.
• Brand Presentation Assistance: Maintain the brand’s high standards through a professional appearance, manner, and demeanor.
• Sales Support: Assist the sales team with various activities, including preparation, client entertainment, product presentation, and finalizing sales transactions.
• Inventory Management: Provide support during the selling ceremony and actively participate in quarterly inventory checks.
• Event Coordination: Help organize and host in-store activities such as Masterclasses, Trunk Shows, and other jewelry events.
• Customer Service Assistance: Assist with various customer service tasks, including managing repair follow-ups, handling phone inquiries, and ensuring the boutique maintains luxury standards in appearance.
• Private Client Relations Manager Coordination: Led all PCRM efforts, facilitated gifts for clients, and executed seasonal campaigns and special events.
• Flexible Schedule: Maintain availability to work a flexible schedule, including weekends and some holidays, following business needs.

Additional information:

The total compensation package for this position may also include other elements, including a full range of medical, financial, and other benefits (including 401(k) eligibility and various paid time off benefits), dependent on the position offered.

Bulgari is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.

Bulgari

Multiplatform Strategy and Social Coordinator

Location: New York, NY/ Silver Spring, MD/Hybrid
Duration: 12 months

Description:
Position Summary:
The Coordinator, Multiplatform Strategy and Social will support the ideation, implementation, and iteration of best-in-class digital content experiences for Client Factual brands.
These include Client, Animal Planet, and Science Channels.
They will report to the Vice President, Multiplatform Strategy and Social.
This is an entry level position that is ideal for a hard-working self-starter whos eager to learn the ropes of digital marketings ever-evolving and fast-paced industry.
Candidate will support the multiplatform team in conception and execution of high-quality content that engages and entertains our fans while meeting growth and engagement goals. He or she will collaborate with teams in marketing, media, video production, design and
product.
The coordinator will work closely with internal teams and external partners to ensure online content extends the brand, communicates a coherent message in sync with network initiatives, and drives viewers across all owned and operated platforms.
This candidate will also have the opportunity to be a part of the ideation and execution of key projects for the Factual brands, including Shark Week and Puppy Bowl.
Candidate will support the multiplatform team in recruitment and management of high-quality content from digital influencers for a team-led creator accelerator program.
The program is designed to identify and foster relationships with POC and underrepresented minority creators specifically while meeting program growth and engagement goals.
They will also play a role in the ideation and execution of new workstreams for digital
monetization and emerging revenue activations.

Key Responsibilities:
Promote Client Factual content portfolio using engaging social media content, campaigns, and online events
Build awareness, buzz and affinity for Client Factual brands on social media Craft original content for Client
Develop and maintain presence of programming on Client Factual website properties
Build partnerships with marketing, online, interactive media and programming departments to leverage all digital resources and assets.
Serve as the digital media expert for assigned programming
Monitor and evaluate new technologies to ensure that Client Factual brands are on cutting edge of new innovations in the digital media space
Collect data and evaluate performance digital successes and trends using key measurement techniques on the web (i.e. a Social Media company Insights, Google Analytics, etc)

Requirements:
Bachelors degree in New Media, Marketing, Journalism, Communication or related field
0-2 years experience in social media marketing or equivalent
Proficiency with MS Office suite and Adobe Creative Suite
Capacity and willingness to learn online tracking/reporting tools (Google
Analytics, a Social Media company Insights), online content management and publishing systems (Sprout Social), and social listening tools (NetBase)

Core Competencies:
Eager to continuously learn and adapt to new ideas and processes
Excellent attention to detail
Strong quantitative analysis and creative problem-solving skills
Excellent written and verbal communication skills
Able to multitask in a deadline- driven, fast paced environment
Able to prioritize and successfully complete multiple, ongoing projects.
Should be creative
Possess an affinity for detail and organization.
Create/sustain positive working relationships with various constituents (internal and external).
Openness to feedback and rapid campaign evolution; calm under pressure
Strategic thinking; business acumen.

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.
 
ICONMA

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role is responsible for providing high-level, confidential administrative support to the global Chair of the Private Equity group (“PE Chair”) of the US Corporate Department of Reed Smith.

Essential Functions

Heavy calendar management. Run PE Chair’s calendar and schedule with meticulous attention to detail including: organizing meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liasing across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logisitics.
Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the PE Chair as it pertains to scheduling of meetings, events and travel.
Proactively manage the schedule and calendar of the PE Chair with a forward-thinking approach. Excercise judgment as to priorities, use discretion and diplomacy to manage requests for the PE Chair’s time and help increase the PE Chair’s effectiveness through judicious calendar management and status reports.
Organize the PE Chair’s activities to ensure high levels of productivity and effectiveness. In doing so, strategically consider the PE Chairs objectives as well as a broad range of internal and external factors, and through communication and collaboration with the PE Chair’s other team members. Manage constantly shifting priorities and competing interests for the PE Chair’s time and adjust decisions and actions accordingly.
Run point on PE Chair’s travel arrangements, leveraging Firm’s Travel Department, but overseeing all travel planning, logistics and details, to include PE Chair’s preferences, aiming to be efficient with PE Chair’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.
Track all follow-up requests (meetings, materials, deliverables) following travel.
Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the PE Chair and the Firm.
Contribute as an active team member to the PE Chair’s support team, working particularly closely with the Senior Manager of Business Development & Operations.
Prepare and/or disseminate schedues, notifications, agendas, minutes, and meeting materials. Post information as needed to intranet’s sites used by the PE Chair’s team; carry forward all action items as needed/appropriate, from meetings.
Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.
Provide daily action item report. Contribute administrative-related items to the weekly report, highlighting follow week’s priorities for PE Chair. Must maintain high level of attention to PE Chair’s work streams and priorities.
Work independently and as a highly effective member of the PE Chair’s team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage commuications with high-level internal and external constituents.
Contribute to success of PE Chair’s financial and client growth goals.
Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the PE Chair, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.
Maintain the Outlook contacts list, promptly adding new contacts upon introduction to the PE Chair, keeping up-to-date by updating contacts when they change firms, and adding contacts from business cards upon the PE Chair’s return from travel.
Manage annual holiday card and client gift distribution, ensuring accurate and up-to-date recipient contact information is maintained throughout the year.
Ensure prompt processing of all expenses utilizing ChromeRiver system.
Process PE Chair’s timesheets daily, drafting entries and following up, as appropriate.
Provide on-call support.
Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience.

Experience: Five years experience in a high-level administrative support or management position. Experience in a law firm or other professional services firm preferred.

Skills: Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams.

Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations.

Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Pay Range: Pay Range: $87,000 – $108,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor. Extended business hours + most days and must be available evenings and weekends routinely via telephone, text and email. Role is Over-Time eligible.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

Casting Call: Creative Artisans for Shoe Campaign

Location: New York City (NYC)

Job Type: Paid Gig

Job Description:

We are seeking creative artisans including musicians, painters, illustrators, jewelry makers, ceramicists, textile artists, and more to participate in an exciting shoe campaign. This project celebrates the fusion of art and fashion, showcasing the unique talent and creativity of artisans in NYC.

Job Responsibilities:

• Collaborate with a team of professionals to bring your artistic vision to life in the context of a shoe campaign.
• Create original, visually stunning artwork that complements and enhances the featured shoe designs.
• Provide insight and expertise on the artistic process to ensure a seamless integration of your work with the campaign’s overall vision.
• Execute tasks in a timely and efficient manner to meet project deadlines.
• Maintain a clean and organized workspace/studio throughout the shoot.

Requirements:

• Demonstrated proficiency and excellence in your chosen artistic medium (music, painting, illustration, jewelry making, ceramics, textiles, etc.).
• Availability to shoot in your own workspace/studio in NYC from 11/15 to 11/17.
• Strong communication skills and ability to work collaboratively with a diverse team of professionals.
• Enthusiasm for combining art and fashion to create a unique and memorable campaign.

Compensation:

All selected participants will be compensated for their time and creative contributions to the project. Compensation details will be discussed individually with each participant based on their specific role and scope of work.

This is a fantastic opportunity to showcase your artistic talent in a high-profile campaign and collaborate with a team of passionate professionals in the heart of the creative hub that is New York City.

Casting Call: Tom Brady Stand In

Job Detail: We are seeking a male model to fill the role of a Tom Brady Stand In for an upcoming project. This is a one-day assignment, scheduled for Tuesday, October 24, 2023, in New York, NY.

Job Responsibilities: The selected candidate will be responsible for accurately representing Tom Brady’s physical appearance and demeanor for specific scenes in the project. This includes mimicking his posture, gestures, and movements as directed by the production team.

Requirements:

• Athletic build Caucasian male
• Height: 6’4″
• Ages 30+
• Strong physique with good muscle definition
• Professional attitude and ability to take direction effectively
• Availability on Tuesday, October 24, 2023, in New York, NY

Compensation: The selected candidate will receive a competitive compensation package commensurate with industry standards for a one-day assignment.

Job Title: Artwork Manager/Artwork Project Manager

Duration: 12+ Months

Location: 10001, New York, New York, United States

Job Description:

• The Master Design Coordinator is responsible for the artwork management for all Active Cosmetics Division product launches, including but not limited to language codes, translations with countries, technical specifications, color management.
• The Master Design Coordinator will also create artwork briefs in TAG (Tool for Artwork Graphism), monitor project workflows, manage prioritization, and ensure the consistency of the brand image on pack.

Key Responsibilities:

• Support Marketing Product Managers with artwork management with a focus on details, accuracy, and timely execution.
• Lead artwork projects, create artwork briefs and manage TAG workflows for multiple products/franchises.
• Align with Development on project timelines and identify key artwork deliverables.
• Act as the primary contact for Development, Creative, R&I, Regulatory, Claims, Legal, Agencies, Countries and Zones regarding packaging artwork.
• Daily maintenance of project tracker with current project status and timing.
• Communicate regularly with all project cross-functional teams to address questions, share project status, and proactively resolve roadblocks.
• Technical expert for packaging artwork.
• Marketing representative for Print Press Approval.
• Provide on-going feedback on process and recommendations for optimization.

Minimum Required Skills

Strong project management and organization skills.

Strong communication skills plus the ability to establish, grow and maintain relationships with key stakeholders.

Knowledge of consumer products packaging, creative design, and production artwork a plus.

ProKatchers LLC

Quirk Creative, ranked #3 Fast Company’s Most Innovative Workplaces, is an award-winning, WBE-certified advertising agency specializing in video-based campaigns for social, digital and broadcast/streaming channels. We are a hybrid creative strategy and production agency, with our commercial directors in house. We’re looking for a full time Art Director to join our growing team.

This is a particularly good opportunity for a creative looking to get into commercial directing, as all of Quirk’s creatives have the option to learn how to direct & and eventually direct their own projects.

You’ll be responsible for:

• Working with our creative team to support development of strategic original commercial and campaign concepts for our clients. We strive for big ideas that drive real results for our clients—from PR-driving brand campaigns to response and sales driving performance campaigns across social, Linear TV, streaming, YouTube and beyond.
• Ensuring the overall visual aspects of our campaigns and commercials are engaging and consistent with client brand guidelines (primarily video but occasionally also OOH, Radio/Podcast, and Digital Display)
• Art direction for select clients, which may include leading and/or supporting:
• Development of graphic treatments for in-video visuals / supers / end cards
• Building presentation materials and other client-facing materials
• Coordination with prop and wardrobe stylists ahead of a shoot (and taking their place on smaller-budget sets) 
• Development of mood boards
• Presentation to clients alongside the accounts and creative teams
• Being on set to support Commercial Director and/or oversee visual elements of shoot as needed

To succeed in this role, you ideally:

• Have 2-4 years’ experience in a creative position (agency experience a must)
• Are fluent in Adobe Photoshop and Illustrator (and whatever other tools you need to craft killer designs) 
• Have an insatiable appetite for coming up with video campaign ideas
• Have a strong aesthetic sense with an ability to mold your designs to different brands, aesthetics, and objectives
• Are flexible working under sometimes tight deadlines
• Are hungry to get your hands dirty in all facets of advertising; some days you’re on set overseeing a TV production, other days you’re designing a lower third, and other days you’re putting together the best wardrobe mood board on the planet. No job is too big or too small for you.
• Are excited to work in a small team where you have tons of responsibility and room to grow. We’re not your typical agency and don’t intend to ever be.
• Are an absolute self-starter with a get-the-job-done mentality.

Pros:

• If you have social content experience – creating/editing content for TikTok/Meta, we’d love to hear about it, as our briefs are increasingly inclusive of social 

Benefits:

• 100% remote but must reside in either NY or NJ as you’ll often be on set
• Unlimited vacation days 
• Medical, vision & dental plans – 100% coverage including for dependents depending on plan selected
• 401(k) plan with % matching after 1 year
• HSA, FSA

As a proud woman-owned and run agency (part of the .1%), we understand the importance of diversity and inclusion. Embracing and advocating for diverse talent on and off-screen is a part of our DNA, because we understand that multiplicity of perspective makes for stronger creative. Our commitment is to continue learning, growing and leading through programming, practices, partnerships and policies to create a more diverse, equitable, and inclusive workplace.

How to apply:

Candidates should provide an online link to their portfolio. Please send materials to gaelan@quirkcreative.com & meryl@quirkcreative.com

Quirk Creative

Job Title: NYFW Open Models Casting Call

Job Details: We are seeking models for the New York Fashion Week (NYFW) Open Models Casting Call. The event will take place from the 8th to the 11th of [Month] at the prestigious Sony Hall in New York City. This is an incredible opportunity for models of all sizes, shapes, and ethnicities to showcase their talent and be part of one of the most iconic fashion events in the world.

Job Responsibilities:

• Attend the casting call event at Sony Hall on the specified dates.
• Present yourself professionally and confidently during the casting process.
• Follow any instructions provided by the casting team during the evaluation process.

Requirements:

• All sizes, shapes, and ethnicities are welcomed and encouraged to apply.
• Models must be at least [age] years old.
• No prior modeling experience is required, but it is a plus.
• Must have a strong presence and confidence in front of a camera.
• Ability to take direction and adapt to different modeling styles.

Compensation:

• This is a casting call for NYFW, which may lead to paid modeling opportunities with participating designers and brands.
• Compensation for selected models will be determined by the respective designers and brands.

Non Union Commercial
Run or Usage: One year in North America for all broadcast, internet, digital, and print and stills

Shoot Dates: week of Nov 16 or week of Nov 29 –  Anywhere is US
Rate of Pay: $1500

** TALENT MUST HAVE MACULAR DEGENERATION AND TAKE PRESERVISION **  

We are looking for Caucasian Men and African American Women who appear 55 – 70

You must have Macular Degeneration and take PreserVision. This will be your story, why you take it, etc. 
Happy to see your spouses, friends, etc if they take PreserVision. Not for people taking for preventative use.