Model Casting Calls and Auditions

We are currently seeking a dedicated and hard-working Interior Design Assistant to join our dynamic team in Denton. As a Interior Design Assistant at our residential home building company, you will play a pivotal role in guiding new homeowners through the exciting process of selecting options and interior finishes for their dream homes. Your attention to detail, excellent communication skills, and passion for design trends will contribute to enhancing the overall experience of our valued customers.

Key Responsibilities:

• Schedule appointments and efficiently prepare necessary files for seamless customer interactions.
• Provide expert guidance to homeowners during the selections process, ensuring their choices align with their preferences and our product offerings.
• Record and accurately enter all customer selections into our company database, maintaining data integrity.
• Cultivate an inviting, organized, and up-to-date Selections Center that showcases our diverse range of options.
• Undertake additional tasks as assigned to support the team and enhance customer satisfaction.

What We Offer:

• Competitive compensation package reflecting your skills and experience.
• Comprehensive benefits package including health, dental, vision, and participation in our 401k plan.
• Opportunity for professional growth and advancement within our organization.

Qualifications:

• Exceptional communication, interpersonal, and customer service abilities to engage effectively with diverse homeowners.
• Strong organizational skills and a keen eye for detail, ensuring accuracy in all aspects of the selections process.
• Proficiency in interpreting blueprints and specifications to facilitate informed customer choices.
• Knowledge of design principles, color palettes, materials, and a keen awareness of current design trends.
• Capacity to quickly learn and comprehend our full product lineup, features, and options.
• Advanced proficiency in technology, including Microsoft Windows, Outlook, and Excel.
• Ability to establish and maintain positive vendor relationships to support the selections process.
• Self-motivated and capable of working independently to meet deadlines.

Preferred Experience:

• Minimum of two (2) years of experience in the design field or an Associate’s Degree in Design (Equivalent experience will be considered).
• Familiarity with residential construction database systems, experience with Envision software is a plus.
• Flexibility to accommodate customer schedules, including the possibility of working evenings and weekends.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Beacon Hill Staffing Group

Our client, a Long Island based advertising agency, is looking to hire a Associate Art Director. The creative position will design and produce a variety of digital and print projects including animated banner ads, rich media, social media assets (across established and emerging platforms), native ads, email templates, and websites. Looking for polished portfolio and a team player.

Great opportunity to learn and grow your book.

SourceLab Search

Job description

Company Information:

Architectural Design Collaborative, Inc. (ADC) is a full-service architecture and interior design firm established in Miami, Florida in 1984. The firm has a successful business model with a proven growth track record. ADC has extensive experience in commercial architecture and interior design. Our company specializes in corporate workplace, entertainment, healthcare, hospitality, retail and banking facilities. Our project experience ranges from corporate headquarters for multinational companies to retail establishments. ADC is looking to hire an Architectural Designer and/or Project Manager to join our team in Orlando.

Position:

We are seeking talented and motivated Architects, Project Managers and Designers to join our team. Candidates must demonstrate good communication skills and leadership skills, strong technical abilities in Revit, production skills and innovative design solutions.

Responsibilities:

Candidates will assist in all phases of a project including but not limited to:

• Conduct site visits and attend client meetings.
• As-built measure and verification of existing buildings
• Programming and Space Planning
• Research code requirements and ensure feasibility of design.
• Production of drawings from schematic design through the completion of a project
• Coordinate with Team Leads, Project Managers, and Engineering disciplines.
• Construction Administration

Qualifications:

• Professional Degree in Architecture or Interior Design is required.
• Minimum 5 years of practical experience in an Architecture Firm
• Proficient in: Autodesk Revit/BIM, AutoCAD, Enscape, Photoshop, Microsoft Word, Excel & Powerpoint
• Highly self-motivated personality and ability to work collaboratively with a team
• Strong organizational and communication skills
• Commercial project experience

Excellent Benefits!

Architectural Design Collaborative

We are in search of an accomplished and detail-oriented professional to fill the role of Second Executive Assistant within our esteemed private family office. This dynamic position involves meticulously orchestrating day to day responsibilities from complex calendaring to navigating communication between the family office. You’ll be tasked with overseeing each day that is runs smoothly and handling complex travel arrangements while upholding the highest standards of discretion and professionalism. The successful candidate will be joining a distinguished team dedicated to delivering exceptional support to our principal and family members.

We are seeking an adaptable, highly organized, and service-oriented individual with a proven history of effectively navigating the intricacies of working in a high-impact entrepreneurial environment. You’re humble, hands-on, have a great sense of humor, scrappy, a problem-solver, and truly happy to wear a variety of hats. Your expertise will be pivotal in ensuring seamless travel experiences and working in a private office. You’ll also need to be flexible to take on personal tasks, from running errands, handling shipping and deliveries, as well as helping with whatever is needed in a highly elevated but humble and casual environment. You’ll coordinate multiple itineraries across private and luxury travel requirements with a focus on maintaining flexibility, a positive attitude, and the ability to navigate needs as they change on the day to day. You’ll need experience as an Executive/Personal Assistant as this role is for someone who is wanting the next step but understands how to provide support to UHNW or celebrity clients. Private jet travel, bespoke accommodations, VIP concierge bookings, and experience working with high level security teams and overall being in a UHNW or celebrity household is required.

Responsibilities:

• Effortlessly collaborate with our esteemed travel management partners to seamlessly coordinate and manage intricate travel itineraries. This includes both domestic and international arrangements, requiring an ability to swiftly adapt to ever-changing schedules and preferences.
• Liaise closely with the Travel Planning Director to facilitate private jet travel, catering to unique requirements and ensuring an impeccable travel experience.
• Work alongside the Security Director to align travel schedules with security protocols, ensuring the safety and confidentiality of all travel plans.
• Demonstrate exceptional mastery in calendar management, ensuring a harmonious integration of travel plans with other engagements.
• Maintain the utmost discretion and confidentiality when handling sensitive information, documents, and correspondence.
• Uphold a consistent line of communication with the business office and purchasing department, meticulously managing travel-related expenses.
• Potentially expand responsibilities to encompass house management as the role evolves within our dynamic environment.

Requirements:

• A minimum of five years’ proven experience in a similar capacity, preferably within a private family office or an environment characterized by exacting standards.
• Adept organizational skills and attention to detail, evident in a track record of flawlessly executed travel arrangements.
• Exceptional communication and interpersonal skills, complemented by the ability to operate within a formal and fast-paced setting.
• Demonstrable expertise in managing intricate travel logistics, including experience with a minimum of 1-2 travel arrangements weekly, each with frequent modifications.
• Thorough familiarity with security protocols and an ability to seamlessly adapt to evolving situations.
• Proficiency in calendar management, international time zone coordination, and oversight of multifaceted projects.

We Offer:

• A competitive compensation package befitting experience and responsibilities. Salary range is DOE at 90-110K base plus OT and Bonus
• Comprehensive PPO benefits (100% paid) and the provision of catered lunches.
• Standard business hours from 9am to 6pm, underscored by a commitment to flexibility when exigencies arise.

Location Requirements:

• Residency within close proximity to West Los Angeles and Santa Monica.
• A minimum of five years’ experience supporting senior-level executives, ideally within a UHNW family office environment.

Career Group

Office Coordinator

Arizona State University

ASU Gammage DFA

Campus: Tempe

94700BR

Job Description

ASU Cultural Affairs is seeking an experienced office professional to provide advanced administrative support and office management, including support to the ASU Vice President for Cultural Affairs and Executive Director of ASU Gammage and the Executive Assistant. The ideal candidate will have acute attention to detail, a welcoming demeanor, top-notch administrative skills and an appreciation for the arts. This position is located at Desert Financial Arena. The office also houses several senior level directors for Cultural Affairs. This position has direct contact with high-level visitors from campus, the city/state government and the community. This position is full time, hourly and benefits eligible. Primary hours are Monday–Friday from 8am to 5pm in the office with some nights and weekend hours depending on events, remote work is not an option for this position. This position reports to the Administrative Coordinator, Special Events.

Salary Range

$20.00 – $20.92 per hour; DOE

Close Date

11-September-2023

Essential Duties

• Oversee day-to-day front office duties, assuring efficient quality service.
• Receive and screen telephone calls and visitors; assist caller or visitor by answering questions and providing information.
• Supervise, hire, train and schedule student workers including monitoring their work to completion.
• Works with department HR Manager to schedule part-time and student interviews for our department at Desert Financial Arena. Provide office orientation for new full-time employees.
• Draft letters and notecards to staff, performers and donors. Proofreads and corrects grammatical, punctuation and spelling errors for a variety of print pieces, including brochures, newsletters, marketing materials and proposals.
• Organize, maintain and follow-through with record-keeping systems for correspondence, documents, vehicles, parking validation, deliveries, FedEX and supplies.
• Arrange meetings and conferences, assemble necessary materials/information; including coordinating facilities as well as services, creating flyers and notifying attendees.
• Provide administrative support to the ASU Vice President for Cultural Affairs and Executive Assistant as needed.
• Prepare itineraries and ASU travel forms.
• Handle administrative forms for office/department and forward appropriately for processing; initiate work orders with supervisor’s approval.
• Represent ASU Cultural Affairs in the ASU United Way Campaign.
• Process payments/deposits within 48 hours of receipt.
• Oversee three department vehicles and a golf cart for scheduling and tracking repairs, cleaning and maintenance.
• Coordinate interdepartmental mail run and other student errands.
• Serve on ASU Cultural Affairs Homecoming Block Party and Holiday Party planning committees.
• Assist with the coordination of staff events.
• Interact with various individuals and units within ASU Gammage to relay information on activities, policies, etc. Initiate responses to inquiries by composing correspondence as directed by supervisor.
• Operate various office equipment including, personal computers, facsimile, photocopier and printers. Ensure equipment is in working order and maintain appropriate supplies.
• Order, track and stock office and break room supplies, including stationery and business cards.
• Run errands, which require driving a 7-passenger van and/or electric golf cart.
• Coordinate purchases of flowers and gifts for performers and business colleagues.
• Coordinate storage and pick-up of surplus equipment and supplies from venue staff.
• Develop a personal code of conduct to help ensure our work environment is welcoming, equitable and supports our department mission and core values along with the ASU Charter.
• Coordinate special projects as assigned and perform other administrative duties as needed.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND one (1) year of related experience; OR,

Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office practices and procedures.
• Evidence of effective customer service and communication skills.
• Experience in typing and using computer (Apple and Windows operating systems).
• Demonstrated high level of attention to detail, follow through and confidentiality.
• Experiene in organizing/maintaining a variety of files and records, handling multiple tasks simultaneously and thrive in a fast pace, deadline-oriented environment.
• Experience in composing letters, proofreading and creating flyers.
• Demonstrated good judgment and ability to set priorities.
• Experience in setting priorities for others and supervise student or entry level workers.
• Ability to drive on university business and possess a valid US driver license upon employment.

Department Statement

ASU Cultural Affairs is comprised of three units – ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities™ ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU Gammage has been a top cultural destination in the Valley for more than 50 years. The Frank Lloyd Wright designed performing arts center located on the Tempe campus of Arizona State University is one of the largest university-based presenters of performing arts in the world and top touring market for Broadway. Home to the Desert Financial Broadway Across America – Arizona and Beyond series, the mission of Connecting Communities™ goes beyond the stage and programs and impacts the community through shared experiences in the arts.

ASU Kerr is a one-of-a-kind, 300 seat, true adobe venue like no other in the Valley. Each season, ASU Kerr welcomes a carefully curated selection of performances that represent the spirit and vision of its namesake Louise Lincoln Kerr.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Sun Devil Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place where diversity is celebrated – a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch in Fall 2019, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities™ through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://www.asugammage.com/about/asu-cultural-affairs-core-values

To learn about ASU Gammage, visit: asugammage.com/about

To learn about ASU Kerr, visit: asukerr.com

To learn about ASU 365 Community Union, visit: asu365communityunion.com

To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

Total compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: cfo.asu.edu/compensation-estimator.

You also receive the following:

• Comprehensive package of affordable health benefit plans and programs: cfo.asu.edu/benefits

• Access to world-class educational opportunities at deeply discounted rates

• Paid holiday, vacation and sick leave

• Matching retirement contributions

• Discounts from a variety of vendors and service providers for personal expenses

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To view full description or to apply please click this link: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25620&siteid=5494#jobDetails=4806925_5494

Arizona State University

Business Overview:

BNP Paribas’ Global Markets & Banking business offers a broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations.

Global Markets & Banking Americas has undertaken an initiative to increase the efficiency of its Front Office staff by reorganizing their administrative professionals and expanding their mandate. To create a strong administrative support model while providing increased levels of service to all Front Office staff, we’ve pooled our administrative staff to create a unified Platform Services Team (“PST”).

PST has two mandates: (i) office and administrative support for all Global Markets & Banking Americas Front Office staff; and (ii) management FO employee experience tasks related to new hire onboarding, internal transfers and separations. This work includes user access management and oversight of the related end-to-end process improvements.

Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNET management, new hire on-boarding, room bookings, presentation assistance, invoicing, Business Continuity Planning, calendar and meeting management for Executive Clients, Priority Clients, organization of policies and procedures, expense reporting, client entertainment reporting, FINRA reporting, Facilities coordination, and Premises management.

The current role is for an Administrative Assistant who will report into the Head of Platform Services Team, Administration & Office Management manager while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Our Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all of our staff.

Responsibilities:

· Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.

· Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).

· Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.

· Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.

· Excellent Communications skills required – both written and verbal.

· Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.

· Domestic and International Travel

· Process of heavy expense claims.

· Coordinate MS Teams/Webex (Video and/or audio) meetings and perform operator assist functionality.

· Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.

· Managing logistics for visitors

· Management of incoming and outgoing phone calls

· Maintain current e-mail distribution lists in Outlook

· Modification and distribution of departmental reports.

· Meeting minutes for high-level financial meetings.

· Heavy invoice processing and external client on-boarding coordination.

· Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.

· Prepare reports using Excel.

· Strong knowledge of PowerPoint presentation development and editing for client meetings.

· An Administrative Assistant will make use of several application systems including:

· ivalua – Supplies and IT Procurement.

· My IT / SailPoint – Request management tool for IT application security activities.

· Concur – Travel scheduling and expense reporting.

· Tom Net and Clock Net – Staff attendance and work hours tracking.

· UPS – Express mail labeling and postage.

· Microsoft Outlook

· Microsoft Office Suite with a strong focus on Excel and report management.

· Tableau

· Administrative Assistants are expected to partner and coordinate with other assistants in multiple locations, to ensure seamless support coverage is provided to all of our Global Markets & Banking Staff. This includes but not limited to providing coverage to Executives which are not their normal priority while other assistants are off-desk.

Qualifications –

Minimum Required Qualifications:

• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
• Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.

· Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.

· Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks.

· Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player.

Preferred Qualifications:

· Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.

· Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

The expected starting salary range for this position in Chesterbrook, PA is between $65,000 and $74,000 annually plus over time and corporate bonus. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. In the United States, BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

The bank employs nearly 6,000 people and has a presence in the country since the late 1800s in major cities including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver and Washington, DC.

As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose – to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.

BNP Paribas. The Bank for a Changing World – https://usa.bnpparibas/en/homepage/join-us/our-opportunities/

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas

Tickets For Less (TFL), a leading live entertainment and technology company, has a fantastic opportunity for an experienced Administrative Assistant to join our team. You will play a crucial role in providing administrative support to the office and ensuring the smooth operation of various office-related activities. You will manage tasks related to office supplies, snacks, event coordination, employee engagement and more.

This position will work closely with all areas of the business supporting department leaders and employees across the organization. You will be directly responsible for planning, managing and executing administrative duties that support our employees and promote the TFL brand.   

The ideal candidate will be able to manage multiple priorities within given timelines and budget. The successful candidate will be a self-motivated, problem-solver and multi-tasker with excellent communication, organization and follow up skills who thrives in a fast-paced environment. 

About Tickets For Less 

At Tickets For Less, we are passionate about creating Memories For Life^® for sports fans, music lovers and event goers across the country. We work directly with sports properties, professional teams, college athletic departments, venues, fans and partners to improve the event going experience and drive event attendance. Our unique distribution model creates quick and convenient access for event goers across the country and ensures that teams and rights holders maximize fan access and event revenue. 

As a Top 10 ticket reseller in the country, Tickets For Less offers employees a front row seat into the ever-evolving ticketing industry. On top of that, we love to have fun! From an open and inviting work environment to multiple staff perks, Tickets For Less is a great place to work. 

With our headquarters located in the greater Kansas City-area, Tickets For Less is proud to celebrate nearly 20 years of providing high-rated service to the local community. Recently named to the KC Business Journal’s Top 150 Private Companies List, we have achieved tremendous growth post-pandemic. Fueled by recent acquisitions, we have expanded our retail customer base in strategic markets, and now have offices in Tuscaloosa, Ala., Omaha, Neb. and St. Louis, Mo. 

REPORTS TO: Executive Administrative Assistant

RESPONSIBILITIES & JOB DUTIES (INCLUDE, BUT ARE NOT LIMITED TO): 

• Serve as a point of contact for internal and external inquiries, directing them to the appropriate team members
• Provide general assistance to internal employees, ensuring their needs are met and facilitating a productive work environment
• Manage company’s snack program by taking inventory, ordering snacks, drinks and kitchen supplies weekly and regularly stocking/tidying kitchen
• Order office supplies and stock resource areas as needed 
• Maintain the office space by ensuring cleanliness, organization and functionality
• Gather information to assist with creating the weekly employee newsletter, inclusive of employee spotlight, and share content company-wide
• Quarterly, year-end and ad-hoc on-site and off-site event planning to include sourcing venues, aligning schedules, booking travel and adhering to budget for holiday parties, company outings, events and conferences
• Organize and maintain marketing closet
• Maintain marketing and memorabilia inventory
• Track trade show exhibit materials
• Assist with organizing holiday gifting to include sourcing, ordering and sending holiday cards and gifts to TFL’s clients and partners
• Manage some interaction between upper management and employees, liaising with internal and external partners on various projects and tasks
• Schedule staff tournaments and create sign-up forms for quarterly games (Shuffleboard, Corn Hole, Air Hockey) and sports brackets (March Madness, Fantasy Football)
• Assist with ordering company swag including staff apparel and promotional items
• Promote weekly food trucks and communicate to staff food truck information (name, menu, location, etc.)
• Communicate and collaborate with vendors and service providers to ensure timely delivery of services and resolve any issues that may arise
• Act as property management liaison and main point of contact for TFL
• Assist Talent Acquisition by scheduling new hire’s first week of meetings and adding to corresponding calendars, and setting up new hire’s desk for employee’s first day   
• Assist with on-site meetings to include ordering meals, catering, set-up/clean-up, scheduling and technology assistance
• Check mailboxes and PO boxes
• Create and update documents, reports and presentations using various software tools
• Assist in drafting and proofreading internal and external communications as needed
• Arrange travel itineraries, accommodations and logistics for team members attending conferences, meetings and other events (flights, hotel, rental car, Uber codes, dinner reservations, etc.)
• Occasional evenings/weekends as needed for quarterly office cleaning, maintenance and various employee events  
• Take direction, sometimes from multiple sources, and prioritize accordingly
• Complete special projects as requested
• Other duties as assigned

REQUIRED QUALIFICATIONS: 

• Bachelor’s degree or equivalent experience
• 1–2 years of supporting an organization’s employee’s, various departments and teams
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Maintain confidentiality and practice discretion and caution when handling sensitive information
• Proficient in using tools like Canva, LastPass and Microsoft Office Suite including Outlook
• Detail-oriented with a focus on accuracy
• Proven ability to manage various tasks independently
• Flexibility to work occasional evenings and weekends as needed
• Experience in event coordination, office administration and/or the service industry

BENEFITS: 

• Competitive salary
• Discretionary performance bonuses
• 401k with company match
• Unlimited vacation
• Medical/Dental/Vision insurance
• Long-term and short-term disability
• Life insurance
• Paid maternity leave

PERKS

• $1,000 employee ticket credit
• Company outings to local live events, including Suite tickets to Kansas City’s premier events
• Company kitchen with free snacks and drinks
• Company happy hours on the first Friday of every month
• Employee referral program
• Casual dress code

Please send your resume and salary expectations to [email protected] with the job title included in the subject.

TFL

THE FIRM:

My client is a well-known and entirely employee-owned California based commercial general contractor currently listed on California’s top ENR ranking commercial contractors list as well as a top ranking U.S. ENR commercial contractor. The firm holds a very high reputation within the state of California and reflects a large presence within the Southern California commercial construction market. The firm has been established for over 50+ years with over 7+ offices in the state and growing, my client employs upwards to 500 full time employees and is on track to surpass over $1B in annual revenue by the end of 2024. The firm is known to be the multi-disciplinary commercial general contractor on the west coast with vertical commercial building expertise in multiple sectors of the market, including commercial, healthcare, hospitality, mixed-use/multi-family, entertainment/amusement parks, special projects, aerospace, aviation, industrial, high-bay, education, government, and senior living. My client is known for building genuine landmark commercial projects within the state with median project values typically ranging in totals between $50M to $500M.

THE NEED:

My client has asked for my assistance in securing them a new and experienced Senior Commercial Construction Project Manager to join their rapidly growing Special Projects Building Division out of their San Jose, California office. The firm is looking for an experienced Senior Construction Project Manager that will be tasked with leading the San Jose Special Projects Operations with the ability for fast track towards a Construction Project Executive role. This individual needs to have past project experience involving one of the following: commercial interiors/tenant improvements, commercial renovations, corporate office, aerospace, industrial/warehouse, retail, entertainment/amusement park, resort/hospitality, aviation, multifamily high-rise interiors, or another form commercial special projects. My client invests a lot in their employees and has an excellent training and development on-boarding program aimed at fast-tracking careers and allowing their employees to take their career in the direction that makes the most sense for them. If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

JOB RESPONSIBILITIES:

This experienced Senior Commercial Construction Project Manager of the San Jose Special Projects Division will report directly to the Project Executive and Vice President of Special Projects giving them exposure and opportunity to learn from multiple high-level executives within the leadership team.

The key responsibilities for this position include:

• Responsible for engaging in positive and confident relationships with owners and owners’ representatives, as well as architects, designers, property managers, consultants and subcontractors.
• Take part and assist with the pre-planning and conceptual phase
• Assist in developing and maintaining the project schedule
• Communicate project schedule to subs and vendors
• Budget management – assist in establishing project strategy to meet profit goals
• Ensure that accurate and complete plans and specifications are issued to all subcontractors and document any omissions or inaccuracies.
• Oversee the as-builts, submittals and manuals, in conjunction with the superintendent, and ensure all records are transmitted to the owner upon completion of project.
• Making sure all accounting for the project is accurate and complete and maintain accurate and timely reporting to the accounting department.

REQUIRED QUALIFICATIONS:

This qualified Senior Commercial Construction Project Manager of the San Jose Special Projects Division will have:

• A minimum of 3-5+ years’ experience working as a Construction Project Manager for a full-service commercial general contractor in the state of California
• Past project experience involving any of the following special projects: commercial interiors/tenant improvements, commercial renovations, corporate office, aerospace, industrial/warehouse, retail, hospitality, entertainment/amusement park, aviation, multifamily high-rise interiors, or any other similar forms of commercial special projects
• Bachelor’s Degree in Construction Management, Architecture, or Engineering or another applicable field from a U.S. accredited college or university (preferred but not required)

THE COMPENSATION PACKAGE:

The successful Senior Commercial Construction Project Manager of the San Jose Special Projects Division will be compensated with a competitive base salary ranging from $165,000.00 – $235,000.00 based on work experience, this figure does not include additional benefits and perks that are listed below.

Benefits Package includes the following:

• Employee stock ownership plan (ESOP)
• Companywide annual discretionary based bonus
• Companywide annual market salary adjustment, salary raise of 3-5% every year
• $750 monthly vehicle allowance OR vehicle provided
• Company credit card for all gas expenses
• Company provided laptop and mobile work phone
• 401K retirement plan
• Premium Health/dental/vision benefits w/ family coverage
• Tuition Reimbursement program
• Open vacation policy (equivalent to 3-4 weeks of vacation PTO)

If this opportunity is of interest to you, apply today for consideration within 24 hours of submission.

C.SEC | An Executive Search Firm

Position Summary

We are looking for an ambitious B2C Digital Manager to be responsible for the design and implementation of digital initiatives that support increased revenue and visitation across our bookings, reservations, and private events for Proximo’s two American whiskey distillery brands.

• Great Jones Bourbon and distillery is based in Manhattan, NYC, and was the first legal whiskey distillery built in the city since Prohibition, over 100 years ago. The distillery launched and opened to the public in August 2021, and features distillery tours and tastings, weekly events, an onsite restaurant called The Grid, as well as private rental areas.
• Stranahan’s Colorado Whiskey has been operating out of its distillery in Denver, Co. for almost 20 years and is the leading American Single Malt Whiskey in the country. Repeatedly voted as one of Denver’s top tourist attractions, the Stranahan’s Whiskey Distillery offers tours and tastings, an onsite cocktail bar, merch store and hosts private events.

This role will focus on performance marketing, directing, tracking, and optimizing our digital marketing campaigns across email & CRM, conversion media (Search, paid social, display, SEO) and affiliate marketing, working with our roster of agencies on the implementation of the campaigns. To be successful, you must be highly self-motivated, proactive, and have a working knowledge of current marketing tools and strategies in order to execute successful performance marketing campaigns.

In addition, you will be an analytical expert, bringing deep knowledge of platforms as well as best practices, new trends and technological enhancements. You will possess a proven record of accomplishment of optimizing and creating efficiencies within digital campaigns and channels.

Responsibilities

• Work with Brand Teams to design and implement digital initiatives that support increased revenue across our multiple goals (bookings, reservations, and private event leads);
• Evaluate brand owned and operated digital platform data (website, CRM, Social media, SMS) to determine how marketing tactics—and subsequent customer interactions—contribute to sales and conversions, find optimizations and produce measurable ROI
• Assist in developing and managing the distillery brands CRM campaigns, and how to use this channel to drive customer loyalty and repeat visitation or sales. Use CRM to support ecommerce sales of distillery branded merchandise.
• Be responsible for distillery conversion media budget and its results, working alongside our media-buying agency and in-house Snr Media Manager
• Manage our affiliate marketing program, with an eye on reservation inventory, to ensure that we are making every partnership work well for us
• Work with Brand Teams to plan conversion content for paid conversion channels, including photo and video shoots
• Understand each distillery brand’s potential customer audience, and identify the channels and messages that inspire those potential visitors to take action
• Assisting with the analyses of marketing data, including campaign results, conversion rates, and online traffic in order to improve future marketing strategies and campaigns with our digital agency
• Stay up-to-date with digital media technologies and latest trends, while identifying new channels, strategies and opportunities to grow online audience

Reporting

This role will interface with distillery brand mgmt. teams, distillery hospitality and marketing managers based onsite, Proximo paid media team, and will report into Director of Consumer Experiences for Distillery Brands.

This role will be positioned within the Proximo Spirits Jersey City HQ. Travel will be required 2 x per year to Stranahan’s Distillery in Colorado, and frequently to the Great Jones Distillery in Manhattan.

Education: Bachelor’s Degree required

Experience

• Minimum 3 years’ experience in a similar digital performance marketing role in travel, tourism, hospitality or entertainment industries
• Experience managing digital and media agency partners, including briefing and investment strategies
• Demonstrate budget management skills
• Self-motivated
• Attention to detail and analytical
• Excellent communicator and interpersonal skills
• Flexible and adaptable to changing workloads and responsibilities
• Demonstrated ability to develop and maintain effective working relationships with internal and external stakeholders and partners
• Highly organized
• Action/Objective oriented

The salary range for this role is a base salary of $105,500 – $130,000 along with an annual bonus, 401K match, and medical and wellness benefits. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience and skill set against internal peers and against the scope and responsibilities of the position.

Proximo Spirits

LANDSCAPE ARCHITECTURAL DESIGNER/PROJECT MANAGER

WE ARE SEEKING A FULL-TIME LANDSCAPE ARCHITECTURAL DESIGNER, WITH THE ROLE OF A PROJECT MANAGER, FOR OUR SAN DIEGO OFFICE.

Urban Arena is a multi-disciplinary firm on the cutting edge of architecture, landscape architecture, planning, & design. With offices in Costa Mesa, San Diego, and Oakland, UA attracts a diverse group of professionals working on a range of projects from urban villages, retail & entertainment centers, model homes, master-planned residential communities, high-density housing, and sports complexes.

We are looking for a creative individual to join our team and manage the design and creation of a diverse mix of projects.

Duties and Responsibilities

·        Manages multiple projects of varying types, scopes & scales through all phases of design

·        Provides project design solutions

·        Collaborates and maintains positive relationships with clients and consultants

·        Leads and mentors team members

·        Assures projects conform to the project agreement

Key Knowledge, Skills, and Other Abilities

·        Client-facing skills

·        Team leadership

·        Management skills such as multitasking, organization, time management, and professionalism

·        Proficiency in AutoCAD

·        Experience with Microsoft Office Suite programs

·        Experience with InDesign, Land F/X, Bim360, SketchUp, and Photoshop is a plus

Education/Experience Requirements

·        At least five years of industry work experience

·        Bachelor’s or master’s degree in landscape architecture or five additional years of industry work experience

Benefits

·        Medical, dental, vision, and basic life AD&D insurance

·        401(k)

· Alternative work schedule of in-office Monday-Thursday, 7:30 am to 5:30 pm, and every Friday 8 am to 12 pm; after 90 days of employment, will be given an additional remote workday of your choosing.

·       Pay range $80k-$100k

Urban Arena