Job Title: Administrative Assistant (supporting 2 execs in TV production)
Location: Culver City, CA (Hybrid – in office 3x/week but may need to come 4-5x/week some weeks depending on need)
Duration: 3 months (90 days then convert if needed – looking for someone who is a good long-time fit)
Require experience in a production environment, studio, or talent agency but NOT a production assistant role.
Job Description:
Provide general administrative and production functional support to two SVPs on the TV physical production team. Provide full range of administrative support for department including handling phones, calendar, filing, drafting correspondence, and meeting coordination. Also support production needs for any assigned shows.
Responsibilities:
- Provide organizational and administrative support to two SVP’s
- Coordinate travel, visas, schedules and other travel logistics
- Generate travel and expense reports
- Schedule/Calendar/Phone management
- Create and maintain global contact sheet for channel personnel
- Invoice tracking & processing
- Create and update presentations, letters, and other forms of management reports and communications
- Manage calendar and activities (Setting meetings, Call list, etc.)
- Internet research
Skills & Competencies:
- Strong computer skills (Excel, Word, PowerPoint, Lotus Notes, Internet savvy, EP or Movie Magic budgeting a plus)
- Attention to detail and accuracy
- Strong written and verbal presentation skills
- Superb organizational and time management skills
- Proactive and thorough in their approach
- Takes responsibility and ownership for tasks
- Can work independently to achieve goals and has a positive attitude
- Has a global perspective and appreciation for cultural differences
- Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
- Able to multi-task and work well with others
- Discretion and integrity
- At ease in fast-paced, high energy, ever-changing work environment
- In Depth knowledge of the television/entertainment industry
- 3-5 years of experience at a busy desk at a streamer studio or entertainment agency
- Experience working in a fast pace environment with tight deadlines
- Education: B.A., B.S., or equivalent preferred
Pinnacle Group, Inc.
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