{Posted on behalf of Scooter Braun Projects LLC.}
JOB TITLE: Executive Assistant, Brands & Ventures
DEPARTMENT: Brands & Ventures
REPORTS TO: President, Brands & Ventures
OVERALL RESPONSIBILITY
The EA provides direct, sophisticated administrative support to assigned Executive and Department. The EA will ensure the smooth operation of the team by performing tasks as directed and required. The EA will monitor and help manage internal and external activities, timelines, and obligations as well as help prepare and review reports, memos, pitches, and correspondence for internal and external meetings and other purposes.
The EA will also assist in the development and implementation of processes, tools, metrics, initiatives, infrastructure and technology that will support and improve the operations of the Department.
ADMINISTRATION
- Oversees schedule of appointments, meetings, events for Executive: scheduling, connecting calls, booking travel and all travel logistics
- Maintains priorities and workflow on daily basis with a coordination of activity follow up based on Executive’s direction or needs
- Assists the Executive in preparing meeting agendas/presentations, attend meetings to record and transcribe minutes as needed, and compose general correspondence and emails for Executive as directed
- Project manages special assignments: licensor approvals, events, high-level confidential documentation storing etc.
- Covers business growth, development, content, fashion, lifestyle, investments, non-profit
- Creates Expense Reports and maintains internal databases
QUALIFICATIONS
- 2+ years of prior entertainment industry administrative assistant experience
- A willingness to embrace change and adapt strategies on the fly, with a positive mental attitude
- Ability to maintain the flow of the workday by anticipating problems and prioritizing solutions, with the ability to calmly manage high-volume workload
- Organizational agility in being able to lead, work independently, effectively communicate to diverse audiences, manage multiple deadlines, and constantly prioritize and re-prioritize tasks
- Ability to maintain a high degree of discretion in all aspects of the job, displaying courtesy and professionalism in all contacts, and managing high-pressure situations effectively
- Strong project management and excellent writing skills as well as excellent relationship and communication management
- Awareness; ability to observe and anticipate needs by being aware of office activities and offering suggestions to increase efficiency
- Exceptional proficiency with MS Office (Excel, Word, PowerPoint), iOS (keynote), Canva, and Adobe Acrobat
HYBE
Related jobs:
Crew Call: Various Positions for ULB TV Movie
Job Description:
An ultra-low-budget (ULB) TV movie is seeking dedicated crew members for a 13-day shoot in the metro Atlanta/Marietta, GA area. This is a local hire or work-as-local opportunity, with no lodging or travel provided. We’re looking for passionate professionals ready to bring their expertise to a collaborative environment.
Open Positions:
- Coordinator
- Production Designer & Props
- Costume Designer
- Sound Mixer
- 1st & 2nd Assistant Directors (AD)
- Gaffer & Key Grip
- 1st & 2nd Assistant Camera (AC)
- Hair & Makeup Artists
- Production Assistants (PAs)
Job Responsibilities:
- Collaborate with the production team to execute a high-quality TV movie within budget constraints.
- Deliver professional and efficient work in your designated department.
- Maintain a positive and adaptable attitude on set.
- Follow the production schedule and meet all deadlines.
Requirements:
- Previous experience in your respective role is highly preferred.
- Must be local to the metro Atlanta/Marietta area or willing to work as a local.
- Reliable transportation to and from set.
- Strong work ethic, attention to detail, and a team-oriented mindset.
Compensation Details:
- Ultra-low-budget rates in accordance with ULB guidelines. Specific rates will be provided upon offer.