The Bellwether – Private Events Manager
POSITION: SPECIAL EVENTS MANAGER
STATUS: Salary + CommissionÂ
REPORTS TO: General Manager
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We are looking for a competent and skilled Private Events Manager to sell, oversee and execute special events. You’ll ensure events are successful and cost-effective, paying attention to budget and time constraints. An event manager is, above all, a project manager who understands marketing and promotion techniques. We want to see enthusiastic candidates with fresh ideas, organizational skills and a base-level of production knowledge.
Responsibilities:
- Manage all Bellwether special events, tv, commercial and film shoots and other private events as needed.Â
- Attend advance meetings/walk thru’s with client, vendors, or artists as needed
- Organize all vendors schedules and their event needs
- Create an event timeline to share with internal team/ production team
- Create a post event summary and notes for GM, partners & venue/production team
- Manage all event costs and communicate to client
- Organize communication with General Manager & events staffÂ
- Process all event invoices and organize settlements
- Collaboration in creating and updating all sales collateral for venue
- Manage onsite venue support specific to event needs, communicate changes to schedule or support directly to Venue Management
- Field all venue inquiry emails and provide detail on availability, pricing including sales pitches etc.
- Actively sell and promote event opportunities among great Los Angeles community including but not limited to holiday parties, filming opportunities, industry events, weddings, brand activations, etc.
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Skills/ Experience Required:
- Excellent interpersonal skills, highly organized, client presentable, solution based thinking and quick thinking and composure in intense situations
- Motivated to create more efficiency in operational processes, communication, and advance methods
- College Degree and 2-4 years of experience in event management, preferably events of 3k attendance or larger
- Excellent time management in a fast-paced environment. Experience with venue contracting and vendor service buying.
- Excellent knowledge of operational aspects of event production, specifically corporate events
- Ability to work long hours, with various personality types
- Ability to juggle multiple responsibilities with conflicting deadlines
- Proficient in Microsoft Suite and Google Docs. Adobe suite & Vectorworks is a plus
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