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Client Services Assistant

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Private nonprofit corporation is seeking a Client Services Assistant to join their team! $50,000-$60,000

Job Description: Client Services Assistant

This role reports directly to the Chief Operating Officer and Chief People Officer. General responsibilities will include managing event logistics, working registration tables, database administration, binder & file creation, SOP management, room set up, and general admin support. We are seeking someone to grow their career with our organization. Amazing benefits and paid overtime.

Responsibilities:

  • Hybrid work from home and in-office position as required; will include offsite events and other remote activities. Wednesday and Thursday in the office.
  • Manage complex calendars – scheduling events, meetings, and travel.
  • Event Support: maintain contact lists, draft, and send electronic event invites.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Maintain a filing system.
  • Provide general support.
  • Work daily in Microsoft Office programs, Adobe and SimpleView CRM database.
  • Create ad-hoc reports, attend various meetings to take notes.
  • Create PowerPoint presentations and manage tech equipment.
  • Support meetings and community events by assisting with invites, RSVP’s, badge creation, table set-up and check-in.
  • Welcome guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
  • Professionally draft letters, reports, PowerPoint presentations, PDFs and more.
  • Expected to make deliveries, pickups, etc. as needed.

Qualifications and Requirements:

  • Professional demeanor and positive attitude.
  • 2 years of support experience, preferably supporting more than 1 person.
  • Event coordination experience plus strong organizational and planning skills.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Knowledge of Microsoft Office Software, Mac, database experience.
  • Excellent written and verbal communication skills.
  • This position requires reaching and bending while cleaning and stocking.
  • Must be at least eighteen (18) years of age and possession of a clean driving record.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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Expiration date:
11-10-2023

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