POSITION SUMMARY
The Temporary Events Manager will report to the Senior Manager, Events and works collaboratively with the Events team members, sponsorship team, legal team and vendors. This position is responsible for managing and supporting national and regional events (both virtually and in-person) with the goal of increasing member retention, member acquisition, networking, and supporting special projects. The Temporary Events Manager ensures that every event is flawlessly executed, from initial concept development to post-event evaluation. The ideal candidate will have a can-do attitude and is focused, professional, mature, polished and comfortable interacting with C-level Executives
THE COMPANY
Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster, as well as for SMB leaders to maximize their impact.
The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 35 counties worldwide. These SMB executives spend a day or more with Vistage every month to immerse themselves in our comprehensive platform for making better decisions, getting better results and becoming better leaders. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), and deep insights from subject matter experts.
Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and being relentless in delivering value to our members. Our success is demonstrated by the fact that Vistage member companies grow 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.
VISTAGE EMPLOYEE LIFE
Vistage’s success is anchored by a unique culture that reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here’s a sample of the employee experience that helps drive our success:
- Welcome to our home. Our US headquarters sits in the heart of San Diego’s UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and nitro cold brew coffee on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
- We sweat the details. Our on-site gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!
- We keep it fun! Whether you’re with us in the Padres luxury suite enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules and the freedom to work from home in bunny slippers if that’s your thing! We value mutual respect and laughter . . . we hate stiff formality. You’ll have regular access to Vistage executives—our CEO even buys everyone doughnuts to fuel his informal employee chats!
Vistage’s culture and sense of mission drive employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?
RESPONSIBILITIES
- Responsible for all planning logistics and implementing all aspects of assigned Events including but not limited to timelines, budgets, action plans, etc.
- Monitor event budgets and expenses, ensuring cost efficiency and adherence to financial targets.
- Manage own workflow and deadlines while making necessary decisions to ensure event success.
- Maintain relationships with venues to check availability, reserve space, and negotiate contracts. Request menus, diagrams and hotel/venue information.
- Research and coordinate various event vendors such as audiovisual, photographers, and entertainment.
- Provide research when needed to explore event-related options such as give-away items, cost comparisons, vendor alternatives and provide cost-saving ideas.
- Build and distribute post event surveys and be able to use results to improve future events.
- Maintain planning documents, tracking and reporting tools for program evaluations and measurement.
- Collaborate with our sponsorship team to manage sponsors/exhibitors on-site at events, where appropriate.
- Direct interaction with members, Chairs, executive team and speakers relating to events. Provide excellent, professional service to everyone who interacts with the Events department.
- Work cross-functionally with other departments on event-related projects.
QUALIFICATIONS
- Bachelor’s degree in Event Management, Hospitality, or a related field (or equivalent experience).
- Proven experience as an Event Manager or in a similar role.
- Willingness to travel to national events 30% of the time.
- Exceptional organizational and time-management skills.
- Strong negotiation and vendor management abilities.
- Excellent interpersonal and communication skills.
- Proficiency in event management software and tools.
- Creative thinking and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
WORK ENVIRONMENT
- Hybrid in San Diego; 2 days per week onsite, 3 days working remotely
- Travel requirements for the Events Manager include: Stay overnight and work at events either locally or nationally (up to 5 consecutive days). Travel by plane, train, cab, personal vehicle or rental car
TEMPORARY EMPLOYMENT LENGTH
16 weeks, 30 hours per week
COMPENSATION RANGE
$30 – $35 hourly (salary based in San Diego, CA)
Vistage Worldwide, Inc.
Related jobs:
Job Description
Shah Film Productions is now hiring 25 stagehands for event production work at the Ritz-Carlton Orlando. Crew members will assist with event setup and strike operations for an upcoming production in Orlando, Florida.
This is a paid labor opportunity ideal for individuals with stagehand, live event, or production support experience. Applicants may choose to work setup, strike, or both days depending on availability.
Job Responsibilities
- Assist with event setup and strike operations
- Load, unload, and move production equipment as directed
- Support production crew with staging and event preparation
- Follow safety procedures and production instructions
- Maintain professionalism and teamwork throughout the event
Requirements
- Seeking 25 stagehands
- Stagehand or live production experience preferred
- Must be reliable and able to work extended production hours
- Applicants should include:
- Full name
- Availability for set, strike, or both
- Relevant stagehand experience
- Ability to perform physical labor in a production environment
Compensation Details
- Paid opportunity
- $30 per hour
- Flexible scheduling available for setup day, strike day, or both
Job Description
The upcoming dark cinematic fantasy short film Salt In Her Throat is now seeking crew members for a summer production filming in North Alabama. Set in a grounded, atmospheric coastal world, the story follows a little mermaid 21 years after losing her voice, blending fantasy elements with emotionally restrained storytelling.
The production team is looking for creative collaborators with experience in period, fantasy, or immersive world-building productions. The film aims to create a lived-in visual atmosphere inspired by grounded fantasy and cinematic realism.
Job Responsibilities
- Collaborate with the director and production team throughout pre-production and filming
- Help build the visual and technical atmosphere of the film
- Contribute expertise in production design, wardrobe, sound, cinematography, and on-set coordination
- Maintain professionalism and teamwork in an independent film environment
- Assist in creating an immersive fantasy world grounded in realism
Requirements
Positions Needed
- Production Design / Set Decoration
- Props Master
- Costume Designer
- Wardrobe Stylist
- Hair & Makeup Artist
- Director of Photography
- Production Sound Mixer
- Boom Operator
- 1st Assistant Director
- Script Supervisor
- Still Photographer
Additional Preferred Positions
- 1st AC / 2nd AC
- Gaffer
- Key Grip
- Production Coordinator
- Production Assistants
Additional Qualifications:
- Experience with period pieces, fantasy productions, or immersive world-building preferred
- Hair, makeup, wardrobe, and set decoration experience strongly preferred
- Collaborative and creative mindset required
- Passion for independent filmmaking encouraged
Compensation Details
- Production is actively seeking investment and producing compensation
- Compensation is expected for crew members as funding progresses
- Opportunity to work on an ambitious independent fantasy short film project
Job Description
A corporate interview-style production shooting in Chambersburg is now seeking experienced local crew members for a one-day shoot. Producers are looking to hire reliable professionals who can help execute a polished corporate production with clean visuals, lighting, sound, and media management.
The production is currently sourcing crew in preparation for final approval and is seeking candidates who can work efficiently in a fast-paced on-set environment.
Job Responsibilities
Open crew positions include:
- B-Cam Operator
- Capture clean corporate interview coverage
- Work alongside the A-camera team
- Gaffer
- Assist with simple, polished interview lighting setups
- Coordinate lighting equipment and setup needs
- Grip
- Support lighting and production setup
- Assist crew movement and equipment handling
- Sound Mixer
- Capture clean interview audio
- Provide lavaliers, boom, and mixer/recorder setup
- DIT / Media Manager
- Handle media offload, verification, and organization throughout production
- Production Assistant (PA)
- Provide general set support
- Help maintain efficient production flow
Requirements
- Must be local to the Chambersburg area
- Production cannot provide lodging or transportation
- Prior corporate production experience preferred
- Must be able to work efficiently in a professional set environment
- Applicants should submit:
- Desired role
- Rate information
- Relevant gear details (if applicable)
- Portfolio or relevant work samples
Compensation Details
- B-Cam Operator: $550
- Gaffer: $600
- Grip: $600
- Sound Mixer: $650 labor + $350 kit fee
- DIT / Media Manager: $500
- Production Assistant: $250
Job Description
A comedy production titled No Commando is seeking actors and production crew members for a non-paid project. The production is casting multiple lead, supporting, and background roles for a comedic story centered around relationships, law enforcement, and over-the-top situations.
The team is also looking for crew members interested in gaining experience on an independent production set. Serious inquiries only.
Job Responsibilities
- Perform scripted scenes for a comedy production
- Collaborate with directors and fellow cast members during filming
- Attend scheduled rehearsals and production days
- Maintain professionalism on set
- Crew members will assist with technical and production support duties
Requirements
Lead Role
Tasha
- Female, ages 25–35
- Strong comedic and dramatic presence
Supporting Roles
Officer
- Female, ages 25–35
- Portrays a by-the-book cop
ShoKesha
- Female, ages 25–35
- Plays a laid-back CEA agent
Young T Wilson
- Male, ages 30–40
- Sheriff with a heart of gold
Father Support
- Male, ages 40–55
- No-nonsense second-in-command character
Yahura
- Female, ages 30–45
- Drama queen girlfriend role
Brian
- Male, ages 25–35
- Tasha’s friend and go-between
Shae
- Female, ages 21–27
- Hot-headed cop role
Erica
- Female, ages 25–35
- Tasha’s best friend
Background Roles
- Audience members
- Sheriffs
- No Commando members
Production Crew Needed
- Sound Engineer
- Cameraman
- Gaffer
- Assistant Director (AD)
Compensation Details
- Non-paid opportunity
- Experience and networking opportunity for actors and crew
Job Description
Moving Picture Rental is now seeking rental and production support staff in Central Florida. The company is looking for reliable drivers and crew support professionals to assist with equipment transportation and production logistics. This opportunity is ideal for film and production crew members looking to supplement their income between on-location projects.
Job Responsibilities
- Transport production and rental equipment to various locations
- Assist with production support and logistics operations
- Safely handle and store equipment when required
- Coordinate with the production and rental team on deliveries and pickups
- Maintain professionalism while representing the company on assignments
Requirements
- Valid driver’s license and reliable transportation preferred
- Experience in production, film, or equipment handling is a plus
- Ability to safely store production equipment at home or office is beneficial but not required
- Strong communication and organizational skills
- Must be located in or near Central Florida
Compensation Details
- Paid production support opportunity
- Compensation details shared with selected applicants
Job Description
An episodic film project is seeking crew members for “H-Town Chronicles: Episode 5,” filming in the Houston area. This creative production follows a high-energy, character-driven story set during spring break, blending humor, chaos, and urban adventure. The team is looking for passionate creatives to help bring this unique vision to life across multiple departments.
Job Responsibilities
- Assist in various production departments based on assigned crew role
- Collaborate with the production team to execute the creative vision
- Support on-set operations including lighting, sound, wardrobe, and logistics
- Maintain professionalism and adaptability in a fast-paced filming environment
Requirements
- Open to crew roles including Assistant Director, Gaffer, Grip, Sound Mixer, Boom Operator, Hair & Makeup, Wardrobe Stylist, BTS Videographer, Production Assistant, and Post-Production Editor
- Strong teamwork and communication skills
- Passion for film production and storytelling
- Ability to work on location in Houston
Compensation
- Unpaid opportunity
- Gain hands-on experience and build industry credits
Job Description
An independent feature film is now hiring crew members for an upcoming production filming in the Houston area. This drama centers on a complex story of love, betrayal, and emotional conflict, offering a compelling behind-the-scenes opportunity for skilled creatives to contribute to a powerful narrative project.
Job Responsibilities
- Support film production in assigned crew roles
- Collaborate with the production team to execute creative vision
- Assist with on-set operations and logistics
- Maintain professionalism and efficiency during filming
Requirements
- Experience in film production preferred for specialized roles
- Open to crew positions such as cinematographers and production assistants
- Strong teamwork and communication skills
- Ability to work in a fast-paced production environment
Compensation
- Paid crew positions
- Opportunity to gain experience on an independent feature film
Crew Members Casting Call for Production
Job Description
A paid production is seeking five crew members to participate in an upcoming shoot. This opportunity is open to individuals interested in working behind the scenes in a production environment. The team is looking for a balanced group to assist with various on-set responsibilities.
Job Responsibilities
- Assist with general on-set production tasks
- Follow direction from the production team
- Support filming operations as needed
- Maintain professionalism and teamwork on set
Requirements
- 3 males and 2 females
- Ages 27–50
- All ethnic backgrounds welcome
- No visible tattoos or piercings
- Must be available for the scheduled shoot date
- Must submit full application details including photos
Compensation
- $100 for 4 hours
Job Description
A promotional staffing opportunity is now casting outgoing and reliable talent for off-premise sampling events in Florida. Selected candidates will represent brands at live sampling activations, engaging with the public and creating a positive, memorable experience. This role is ideal for individuals with strong communication skills and a friendly, professional presence.
Job Responsibilities
- Represent brands at off-premise sampling events
- Engage with consumers in a friendly and professional manner
- Distribute samples and provide product information
- Set up and break down sampling stations as needed
- Maintain a clean and organized work area
- Follow all event guidelines and brand standards
Requirements
- Must be outgoing, approachable, and professional
- Strong communication and interpersonal skills
- Prior promotional or brand ambassador experience is a plus
- Reliable and punctual
- Ability to stand for extended periods
- Must provide a resume and recent photos
Compensation
- $44 per hour
Sound Designer Casting Call for Indie Horror Film
Job Description
The Tether is seeking a Sound Designer to create an immersive audio experience, incorporating environmental tension, psychological layering, and atmospheric effects.
Job Responsibilities
- Design and produce soundscapes for the film
- Incorporate whispers, ambient tension, and tonal design elements
- Collaborate with the director during post-production
Requirements
- Experience in sound design or audio post-production
- Strong creative and technical audio skills
- Ability to work within the horror genre
Compensation
- $900 flat
- Meals, rides, and accommodations provided where applicable
Grip/Lighting Assistant Casting Call for Indie Film
Job Description
The Tether is hiring a Grip/Lighting Assistant to support lighting and equipment setups, particularly for interior cabin scenes and night shoots.
Job Responsibilities
- Assist with lighting setups and adjustments
- Support camera and equipment handling
- Help maintain efficient on-set workflow
Requirements
- Basic experience in grip or lighting work preferred
- Ability to work in low-light and outdoor environments
- Strong teamwork and reliability
Compensation
- $350 flat (based on cabin scene days only)
- Meals, rides, and accommodations provided where applicable
Production Sound Mixer Casting Call for Indie Film
Job Description
The Tether is seeking a Production Sound Mixer to capture clean, high-quality audio in both outdoor and interior cabin environments for a folk horror short film.
Job Responsibilities
- Record and monitor on-set audio
- Capture clear dialogue in natural and unpredictable conditions
- Collaborate with the director and crew for optimal sound quality
Requirements
- Experience in production sound recording
- Ability to work in outdoor and cabin environments
- Strong attention to audio detail
Compensation
- $700 flat
- Meals, rides, and accommodations provided where applicable