Req# 12940718
Posting Title: Creative Coordinator
Location: Santa Clara Valley, CA [Must be local to the Bay Area as this role will transition on site.]
Duration: Long term assignment
Job Summary:
As a Creative Coordinator, you are an advisor and partner to the Group Creative Director (a Sr. leader in our marketing and communications team). You hold a central and leadership role within the creative, brand, and functional teams. You manage and lead the creative generation and review process across each of the creative functions. Your deep knowledge and understanding of this work ensure all milestones are met as the work moves through the various stages of conception, approvals, and production.
You also manage and own the agendas of work shares and studio hours. This includes the development of agenda items, collating requests, managing the timing and prioritization of the attendees, and the work that is then seen by the creative functions. You will also create and manage a quarterly 360-degree communications plan that tracks all creative projects across all functions and known obligations for the fiscal year. You will own and share this roadmap to respective partners across the studio using discretion and judgment to advocate and guide the work through the creative review process.
You will be a strategic partner to the Brand Project Manager. Together you will work to create and plan the timing, and appropriate cadence, of creative reviews that work best for your creative functions and preferred style. The Creative Coordinator and Brand Project Manager will work closely to shift priorities and work shares accordingly and will work together to develop workable plans to ensure the work makes its way smoothly through the studio.
Partner with the Producers and Leads to create, implement, and manage resource objectives and processes by tracking artists’ tasks across four teams. Communicate daily with Managers and Producers to facilitate resource allocation by balancing surpluses in one group against needs in another. Manage team training, off-sites, seating arrangements, and meals. Manage and maintain studio calendars including Managers’ schedules. Assist in setting up production meetings, transcription, and follow-up on agenda items. Responsible for ingestion of assets, setup of shots, and tracking disclosures for artists. Coordinate product transport of sensitive and confidential materials Additional duties as appropriate to the project.
Key qualifications:
- You have at least five years of experience as a creative coordinator or producer.
- A creative and strategic thinker and problem solver, you make the right business decisions that support the specific creative functions and ever-changing priorities.
- Your time management and prioritization skills are excellent, you learn quickly, and you can accommodate rapid change. Uses judgment and discretion to make decisions that support the creative department.
- You have a deep understanding of the creative review process and how to best lead new thinking around how creative work is reviewed and managed.
- You can understand the creative work, process, and timelines quickly and at a high level to investigate and address potential roadblocks and define the best way forward.
- You have a deep cultural curiosity and connectedness, including extraordinary communication and negotiation skills.
- You are an inventive and enthusiastic problem solver, at ease with working in a dynamic, highly matrixed organization.
- You possess strong operational skills.
- Exceptional ability to partner with others, strong communication, and diplomatic skills.
- Calm and confident during high-stress situations.
- Build efficiency into existing operations and help define new processes.
- You are familiar with the Company’s applications including Mail, Numbers, Keynote, Pages, and Calendar.
Harvey Nash
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