Marketing and Events Senior Coordinator

A top New Jersey law firm is seeking a qualified individual to join the Marketing Team as a Marketing and Events Senior Coordinator. This position requires an individual with strong project management skills, multi-tasking abilities, and high attention to detail. This individual will need to thrive in a fast-paced, deadline driven environment and be comfortable interfacing with the team and clients alike.

The Marketing and Events Senior Coordinator will work closely with the Marketing Director and Partners to develop, plan, and execute internal and external events, webinars, and conferences and support the Marketing Team with daily marketing tasks as needed.

Essential Duties & Responsibilities

• Serve as project coordinator in the deployment of marketing and client-facing events hosted / sponsored by the Firm and ancillary business, such as teleconferences, webinars, seminars, and other events, including the development and production of marketing materials and on-site logistics.

• Assist in the planning and implementation of the production of events, meetings, webinars, and conferences, including, venue selection, F&B ordering, décor, entertainment, marketing promotional materials, data management, attendee registration websites, catering, hotel accommodations, communications, rooming lists, surveys, nametags, and on-site event logistics.

• Work with internal clients to identify and develop program’s strategy, including, as appropriate, mission, budget, target audience, topics, speakers, format, that will resonate with clients, prospects, and/or other attendees.

• Maintain exemplary relationships with external vendors and identify appropriate new business relationships.

• Create, track, and manage costs closely, producing event cost reports.

• Provide technical assistance and organization of virtual events and webinars including events on Zoom, Microsoft Teams, and GoToWebinar.

• Manage multiple projects simultaneously with precision and attention to detail while continually finding ways to improve processes to produce higher quality and more effective measurable results.

• Manage and prepare attendee registration lists.

• Act as internal and external point of contact.

• Post-event survey development, reporting, management, and assessment.

• Reconcile invoices for approval.

• Provide centralized team support.

• Provide calendar and project management support.

• Perform marketing and contact research.

• Assist in a variety of marketing tasks as needed. Responsibilities may include (but are not limited to) making website updates, writing and posting content to social media platforms, setting up email blasts, researching and ordering promotional items, and creating and editing PowerPoint presentations.

Requirements

Applicants should be tech-savvy, good project managers, process efficient, meticulous, impact-driven, and possess strong verbal, written, and interpersonal communication skills. Comfortable with being client-facing and working with internal stakeholders is key.

• Bachelor’s degree or equivalent required

• Must have a minimum of five (5) years of marketing/event planning experience. Experience in the professional services industry is a plus.

• Must have strong interpersonal skills.

• Must have excellent oral and written communication skills – expression and comprehension.

• Must be reliable, responsible, punctual, and dependable.

• Must be available to work on-site at least 35 hours per week; overtime may be required for afterhours events.

• Must be an excellent problem solver and extremely detail-oriented and thorough in completing tasks.

• Must deal with high-stress situations calmly and effectively.

CF Legal Recruiting and Staffing