ABOUT THE ROLE
Our ideal candidate has 3+ years of experience in an interior design or architecture studio. They will be responsible for the day-to-day operations of our design studio office, and become an important part of our team. This role will organize and coordinate office administration and procedures, studio operations, and serve as reliable support to the entire Marianne Jones Interior Design team.
The Studio Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control to name a few. This position is an integral part of the company, allowing for the team to focus on design and bringing ideas to reality.
RESPONSIBILITIES INCLUDE:
- Manage design studio operations and procedures
- Hold designers accountable for accurate information for purposes of quoting and meeting client’s expectations as indicated in meeting not
- Manage priorities with design team
- Communicate deadlines and status update weekly
- Ensure digital and physical filing systems are maintained and current
- Develop procedures documentation and determine processes for each client and internal touch point – SOP
- Prepare and coordinate client proposals and agreements/contracts
- Coordinate appointments meetings, installations, and manage staff calendars and schedules
- Coordinate scheduling of deliveries and on-site measures
- Prepare project summaries and budgetary documentation for customer review
- Liaison with Outside suppliers/Scheduling/Coordination (Painters, Plumbers, Electricians, Wallpaper Hangers)
- Create receivership lists for each client
- Inform customers of delays or changes
- Send lists to furniture receiverships prior to their delivery
- Assist Principal with tracking and coordinating of design project items when needed
- Manage clean data between Houzz and QB with Bookkeeping
- Coordination of A/P and A/R with Bookkeeper for timely bill payment and collections
- Manage quotations, invoicing, time billing, purchase orders, with design team and clients
- Account collection in conjunction with team
- Manage office budget and office and kitchen supplies inventory and place orders as necessary
- Computer Maintenance in conjunction with IT as necessary
KNOWLEDGE, SKILLS, AND QUALIFICATIONS:
- 3+ years of experience as an Office (Studio) Manager or similar role
- Experience in design industry preferred
- Excellent verbal and written communication skills
- Excellent organizational skills with a strong proactive approach and results driven
- Attention to detail, strong problem solving and time management skills
- Experience with Houzz and Quickbooks a plus
- Ability to work on PC
- Excellent attention to detail and highly organized
- Good communicator, confident dealing with a wide range of team members, high EQ
- Professional, kind, honest, humble, entrepreneurial spirit
BENEFITS:
- IRA matching
- Paid professional development opportunities
- PTO days
- Paid holidays
Marianne Jones LLC
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