People & Culture Coordinator (Full-Time)

Title: People & Culture Coordinator (FT)

Department: Shelter House, Inc.

Reports to: Director of People & Culture

FLSA Status: Full-Time, Exempt

Salary: $50,000-$55,000

• Allows Hybrid Schedule***

About Us

Shelter House was established in 1981 as a grassroots responder to the homelessness crisis in Fairfax County. Since the organization’s inception, we have adapted and grown to meet community needs, all while working in partnership with government and private partners and community members. Today, Shelter House is a successful and reputable organization of over 100 employees committed to preventing and ending homelessness and domestic violence. In the last year, our compassionate team of individuals changed the lives of nearly 2,000 individuals, half of which were children.

Our Culture is built from our Core Values of Collaboration, Accountability, Respect, and Empowerment (C.A.R.E.). In addition to our incredible mission and culture, we offer our employees a work-life balance, 401K (with employer matching), and core benefits (medical/dental/vision) for full-time employees with a generous employer contribution towards premiums.

About The Role

The People & Culture Coordinator is a key member of the People & Culture team and will provide tactical support for the department and the organization. Perform HR-related duties on a professional level and work closely with the other members of the People & Culture Department. This position will be key with assisting the Director of People & Culture to develop and streamline internal processes to help support the organization as it continues to grow. This role will be an important part of the day-to-day responsibilities of the department including but not limited to benefits administration, employee changes, training, recruiting, onboarding, policy implementation, and employment law compliance.

How You Will Contribute

• Create and maintain personnel files according to federal regulations and Shelter House procedures.
• Assist with processing and tracking internal employee changes (Personnel Action Forms).
• Partner with Finance to verify payroll entries to ensure accuracy.
• Process and maintain Family and Medical Leaves.
• Assist with managing and tracking Workers Compensation.
• Establish and maintain professional relationships with staff at all levels of the organization.
• Maintain HR records in HRIS.
• Run reports for various departments, as needed.
• Partner with the HR team regarding benefits administration. Including but not limited to employee questions, open enrollment, invoice reconciliations and auditing enrollments.
• Process and submit check requests for the People & Culture Department
• Assist with offboarding employees to ensure all documentation is provided, exit meetings are scheduled, and ensure deactivation of all the appropriate accounts.
• Assist People & Culture Partner with recruiting support, to include reviewing resumes, conducting phone screens, and scheduling interviews.
• Assist with facilitating virtual and in-person orientations and training.
• Responsible for onboarding new employees into all levels of the organization, including initiating background screenings, sending offer letters, and processing I9 documentation.
• Various projects as needed.

Required

About You

• 1-2 years of Human Resources experience
• Proficient with Microsoft 365
• Ability to work both independently and collaboratively to foster a team environment
• Ability to communicate in a professional manner with all levels of the organization
• Ability to maintain confidentiality and exercise extreme discretion
• Strong communication skills, you can explain anything to anyone. You can roll with the punches; you are okay with everyday looking different.
• Ability to handle and prioritize multiple tasks and meet deadlines
• Have knowledge of employment law, both state and federal

Physical Requirements

• Annual TB Test is required.
• Ability to sit or stand for long periods.
• Ability to lift items weighing 10-20 pounds.

Shelter House is an Equal Opportunity Employer

Must be fully vaccinated against COVID-19 as defined by the CDC or qualify for a medical or religious exemption before starting work.

ADA Statement: Shelter House will make reasonable accommodations in compliance with the Americans with Disabilities Act (ADA) of 1990.
Shelter House, Inc