**Contract position**
Overall purpose of role
To provide full secretarial support and be the Committee Scheduler in Banking Capital Markets.
Key Accountabilities
ï‚· Provide a high level of administrative support to investment banking teams (8+ people)
ï‚· Schedule and coordinate meetings/events, maintain busy appointment calendars.
ï‚· Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and
liaise with senior level individuals throughout the Firm.
ï‚· Create, maintain, and access files.
ï‚· Act as back up for other assistants in the office
ï‚· Handle correspondence, including drafting replies and composing letters and memos.
ï‚· Arrange and coordinate travel schedules and reservations, including flights, hotels, ground
transportation, etc.
ï‚· Prepare and track expenses
ï‚· Use independent judgment to achieve defined results, e.g. screen and route telephone calls and
manage heavy scheduling, with minimum guidance
ï‚· Handle special projects as they arise.
Decision-making and Problem Solving
ï‚· Calendar management
ï‚· Working within the policy ensuring guidelines are followed when booking travel
ï‚· Ensuring all Compliance approvals met for any bankers Cross Border travel
ï‚· Ensuring all Compliance approvals met for all client entertainment
 Expenses – ensure corp cards are expensed within the deadlines and no past dues recorded
Desirable skills/Preferred Qualifications:
ï‚· High energy level.
ï‚· Positive attitude.
ï‚· Ability to work well under pressure in a fast-paced, demanding environment.
ï‚· Flexible; adaptable; team player.
Randstad Sourceright
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