Reporting to the VP, Brand and Social Impact, we are seeking an Executive Assistant that can support that and the CEO positions as well as other Senior Management team members as required and who can serve as the Office Manager. The ideal candidate exercises good judgement, excels at managing competing priorities and possesses a strong attention to detail.
What you’ll do:
- Provide day-to-day administrative support including, but not limited to, email correspondence, maintaining files, organizing and scheduling meetings;
- Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot photocopier, office equipment etc);
- Build strong relationships with the Senior Management team and act as a liaison between internal and external stakeholders;
- Serve as the first point of contact for external visitors and guests;
- Draft and edit correspondence, communication, presentations, and other documents;
- Schedule, organize, and coordinate meetings. Prepare meeting materials, as needed;
- Design, communicate and oversee implementation of office operations, policies, and procedures;
- Prepare and submit monthly expense reports;
- Coordinate travel arrangements, as necessary;
- Participate in special project assignments, as required (e.g. corporate events).
What’s needed:
- 5+ years of administrative experience providing high-level executive support;
- Knowledge of general office procedures and best practices for assessing, developing, and implementing new processes;
- Superior writing skills and advanced MS Office skills;
- Excellent organizational skills with a strong attention to detail;
- Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines;
- A proactive, confident, collaborative mindset and demonstrated capacity to work independently and within a team environment;
- Ability to deal with confidential matters with professionalism and tact;
- Excellent communication skills (verbal and written);
- Strong relationship building and problem-solving skills;
- Office administration diploma and Bilingualism in English & French are assets.
What’s in it for you?:
Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at OSEG will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow.
Located at TD Place at Lansdowne, OSEG is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, the Ottawa 67’s, Ottawa Atletico, the Ottawa BlackJacks and other concerts and events and manage 400,000 ft² of mixed-use retail space. OSEG and its related OSEG Foundation were founded on the vision of its partners – a vision to create year-round world-class guest experiences and give back to the Ottawa community.
OSEG is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
Please note this role will require interacting with the public, including in crowded spaces. OSEG, as one of Canada’s Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests.
We acknowledge the time and effort that is required to apply and thank all applicants for their interest. Depending on volume, we may only be able to respond to those who demonstrate within their application that they meet the requirements of the role.
Ottawa Sports and Entertainment Group (OSEG)
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Associate Producer
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1st Assistant Director
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2nd Assistant Director
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Director of Photography
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1st Assistant Camera
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2nd Assistant Camera
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Art Director
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Location Manager
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Production Coordinator
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Continuity Supervisor
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Editor
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Sound Designer & Editor
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Craft Service
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Driver Production Assistants
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Production Assistants
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Retroactive payment for most roles once project funding is secured (excluding PA-level roles)
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Opportunity to be re-hired when the full feature film enters production
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Participate in interviews discussing personal experiences in the film industry
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Immigrant filmmakers, cinematographers, or media creatives currently living in Canada
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Interest in contributing to a documentary exploring immigrant experiences in film
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