Reporting to the VP, Brand and Social Impact, we are seeking an Executive Assistant that can support that and the CEO positions as well as other Senior Management team members as required and who can serve as the Office Manager. The ideal candidate exercises good judgement, excels at managing competing priorities and possesses a strong attention to detail.
What you’ll do:
- Provide day-to-day administrative support including, but not limited to, email correspondence, maintaining files, organizing and scheduling meetings;
- Undertake general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, troubleshoot photocopier, office equipment etc);
- Build strong relationships with the Senior Management team and act as a liaison between internal and external stakeholders;
- Serve as the first point of contact for external visitors and guests;
- Draft and edit correspondence, communication, presentations, and other documents;
- Schedule, organize, and coordinate meetings. Prepare meeting materials, as needed;
- Design, communicate and oversee implementation of office operations, policies, and procedures;
- Prepare and submit monthly expense reports;
- Coordinate travel arrangements, as necessary;
- Participate in special project assignments, as required (e.g. corporate events).Â
What’s needed:
- 5+ years of administrative experience providing high-level executive support;
- Knowledge of general office procedures and best practices for assessing, developing, and implementing new processes;
- Superior writing skills and advanced MS Office skills;Â
- Excellent organizational skills with a strong attention to detail;
- Ability to take initiative as a self-starter, and multi-task in a fast-paced environment to meet deadlines;
- A proactive, confident, collaborative mindset and demonstrated capacity to work independently and within a team environment;
- Ability to deal with confidential matters with professionalism and tact;
- Excellent communication skills (verbal and written);
- Strong relationship building and problem-solving skills;
- Office administration diploma and Bilingualism in English & French are assets.
What’s in it for you?:
Aside from the ability to make a meaningful and powerful impact on the entertainment industry in Ottawa, working at OSEG will provide you with a competitive health benefits plan, dynamic team environment and the ability to continuously learn and grow.Â
Located at TD Place at Lansdowne, OSEG is the largest sports and entertainment company in the Capital. We are home to the Ottawa REDBLACKS, the Ottawa 67’s, Ottawa Atletico, the Ottawa BlackJacks and other concerts and events and manage 400,000 ft² of mixed-use retail space. OSEG and its related OSEG Foundation were founded on the vision of its partners – a vision to create year-round world-class guest experiences and give back to the Ottawa community.Â
OSEG is an advocate for equity, diversity, and inclusion and invites and encourages all candidates to apply for this role, including women, Indigenous peoples, members of racialized communities, persons with disabilities and persons of minority sexual orientations and gender identities. Additionally, we are happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.
Please note this role will require interacting with the public, including in crowded spaces. OSEG, as one of Canada’s Safest Employers, is committed to providing a safe and enjoyable experience for all employees and guests.Â
We acknowledge the time and effort that is required to apply and thank all applicants for their interest. Depending on volume, we may only be able to respond to those who demonstrate within their application that they meet the requirements of the role.
Ottawa Sports and Entertainment Group (OSEG)
Related jobs:
Female Script Continuity Performers for Film Production – Bradford, Caledon
Job Description
A film production in Bradford, Caledon, is seeking female performers to portray script continuity professionals. This casting opportunity is suited to individuals who can naturally represent organized, detail-oriented crew members working behind the scenes of a professional film production.
Job Responsibilities
- Portray a script continuity crew member in film scenes.
- Perform realistic background actions associated with script supervision.
- Follow directions from the production team.
- Maintain consistent appearance and actions throughout filming.
Requirements
- Female, approximately 20–55 years old.
- Full or apprentice ACTRA member.
- Comfortable portraying a script continuity professional.
- Available for all required filming dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed.
Female Props Department Performer for Film Production – Bradford, Caledon
Job Description
An upcoming film production in Bradford, Caledon, is casting a female performer to portray a props department crew member. This opportunity is ideal for someone interested in background acting and representing the creative professionals who help bring film productions to life.
Job Responsibilities
- Portray a props department professional during filming.
- Perform natural background actions involving film props.
- Follow instructions from the production team.
- Maintain scene continuity throughout the production.
Requirements
- Female, approximately 20s.
- Full or apprentice ACTRA member.
- Comfortable portraying a film props crew member.
- Available for all required filming and continuity dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed.
Female Boom Operator for Film Production – Bradford, Caledon
Job Description
A film production in Bradford, Caledon, is seeking a female boom operator to join the crew for an upcoming project. This opportunity is ideal for a skilled production professional who can support on-set audio recording and contribute to a collaborative filmmaking environment.
Job Responsibilities
- Operate boom microphones during filming.
- Assist the sound department with capturing clear audio.
- Coordinate with the production crew during filming.
- Maintain continuity throughout the production schedule.
Requirements
- Female, approximately 30s.
- Full or apprentice ACTRA member.
- Experience with boom operation or film production is preferred.
- Available for all required filming and continuity dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed.
Female Camera Operator for Film Production – Bradford, Caledon
Job Description
A film production in Bradford, Caledon, is looking for a female camera operator with an edgy, cool, and artistic style. This opportunity is ideal for creative professionals interested in participating in an upcoming film project.
Job Responsibilities
- Portray a camera operator in film production scenes.
- Follow directions from the production team.
- Maintain character and visual continuity during filming.
- Collaborate with cast and crew to complete assigned scenes.
Requirements
- Female, approximately 30s.
- Edgy, cool, and artistic appearance.
- Full or apprentice ACTRA member.
- Comfortable working in a professional film environment.
- Available for all required filming dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed.
Female Grip for Film Production – Bradford, Caledon
Job Description
An upcoming film production in Bradford, Caledon, is casting a female performer to portray a grip on a professional film set. The production is seeking someone who can naturally represent a behind-the-scenes crew member in a realistic filmmaking environment.
Job Responsibilities
- Portray a grip in film production scenes.
- Follow on-set instructions from the production team.
- Maintain continuity across filming scenes.
- Work collaboratively with other performers and crew members.
Requirements
- Female, approximately 25–30 years old.
- Full or apprentice ACTRA member.
- Comfortable portraying a film crew professional.
- Available for all required production dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed
Female Costume Department Performers for Film Production – Bradford, Caledon
Job Description
A film production in Bradford, Caledon, is seeking female performers to portray costume department crew members. The production is looking for individuals with a funky, creative style who can bring authenticity and personality to behind-the-scenes film sequences.
Job Responsibilities
- Portray costume department crew members in film scenes.
- Perform natural background actions related to wardrobe and costumes.
- Follow instructions from the production team.
- Maintain consistent character appearance and continuity.
Requirements
- Female, approximately 30–55 years old.
- Funky, creative, and distinctive appearance.
- Full or apprentice ACTRA member.
- Comfortable performing in a film production environment.
- Available for all required filming dates.
- Open to applicants from diverse backgrounds.
Compensation
- Compensation details will be discussed
