BASIC PURPOSE: Provide administrative and logistical support to New Build Producing and Theatrical Operations teams.
POSITION RESPONSIBILITIES:
- Work closely with New Build Executive Producer and Theatrical Operations teams to support everyday operations (housing, local hotel needs, vehicle rental, catering for meetings, etc.).
- Coordinate travel for the entertainers, contractors and consultants including visa requirements, transit letters, air transportation, hotel and cruise accommodations and ground transportation.
- Coordinate and schedule meetings as required by the New Build Team. Ensure proper note taking and dissemination of information.
- Work with NCLH travel partners to arrange air transportation to and from Creative Studios for rehearsal purposes. Arrange air/ground travel to and from ships for show installs and secure lodging when necessary.
- Work with the New Build and Accounts Payable teams to establish new vendor accounts.
- Work closely with Revenue Operations to secure and/or arrange cabin space for installation teams and additional vendors using Appian.
- Update and create Excel spreadsheets as needed for financial budgets, productions schedules, contract lists, etc.
- Assist Theatrical Operations Team with all new build crew onboarding processes in MAPS.
- Review invoices from vendors and ensure the invoices comply with accounting guidelines. Upload these invoices into Recall and code accordingly.
- Upload and code applicable expenses on Concur.
- Track invoice activity in order to confirm invoices have been paid. Use Recall history to track past invoices and send to Finance, Accounting and or NCLH Entertainment personnel.
- Work with Port Agents as needed for installs including coordinating transfers from airport to hotel, to and from ships, etc.
- Communicate with vendors and agents for various needs such as invoicing, travel, etc.
- Provide administrative and clerical support to the team including air travel, hotel and shipboard reservations, coordination calendars, screening telephone calls, visitors, and incoming correspondence, maintaining files and composing routine correspondence on own initiative for approval.
- Provide all travel information (flight details, lodging, reservation numbers, etc.) on detailed travel grid to Production Manager.
- Communicate with ship personnel on arrivals of entertainment team, along with their pertinent show information. Ensure to notify ships of changes or cancellations.
- Perform other duties as assigned.
KNOWLEDGE AND EXPERIENCE:
EDUCATION: High School degree or equivalent.
EXPERIENCE: 2-3 years in administrative role supporting a team of management and staff members. Entertainment background preferred.
KNOWLEDGE & SKILLS: Must have strong communication, organizational and computer literacy skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) is required. Creative ability is essential. Proficiency in TEAMS, Appian, MAPS, Monday.com, and Recall.
Norwegian Cruise Line Holdings Ltd.
Related jobs:
Job Description
A film production team is seeking Production Assistants for a one-day union shoot in Peekskill, New York. This is a great opportunity for individuals looking to gain hands-on experience on set and work closely with a professional film crew. The selected candidates will assist in various on-set operations and contribute to the smooth running of the production.
Job Responsibilities
-
Support the production team during filming.
-
Assist with setup, organization, and coordination on set.
-
Perform general production duties as assigned.
-
Maintain a positive, professional attitude while working with cast and crew.
-
Follow directions efficiently in a fast-paced environment.
Requirements
-
Must be available for the one-day shoot in Peekskill, NY.
-
Prior production experience preferred but not required.
-
Must be punctual, reliable, and professional.
-
Ability to work well under direction and as part of a team.
Compensation
-
Paid opportunity (Union rate)
Job Description
A dynamic film production is seeking experienced and motivated crew members to join the team. This is an excellent opportunity to gain hands-on experience and contribute to a professional production with Barrington Marson Productions.
We are currently hiring for paid positions, and applicants must be flexible with pay. Ideal candidates are passionate about filmmaking, work well under pressure, and thrive in a collaborative environment.
Available Positions
-
Gaffer – Responsible for designing and executing the lighting plan in collaboration with the Director of Photography.
-
First Assistant Director – Oversees the shooting schedule, manages the set, and ensures smooth coordination between departments.
-
Script Supervisor – Maintains script continuity, tracks daily progress, and ensures consistency across scenes.
Job Responsibilities
-
Collaborate with the production team to meet creative and technical goals.
-
Maintain professionalism, punctuality, and attention to detail on set.
-
Communicate effectively with the director and crew to ensure smooth production operations.
-
Execute assigned duties according to industry standards and safety guidelines.
Requirements
-
Previous experience in film or television production preferred.
-
Strong understanding of on-set procedures and communication.
-
Must be adaptable, reliable, and organized.
-
Willingness to work flexible hours based on production needs.
Compensation Details
-
Paid Positions
-
Flexible Pay (rates discussed based on experience and availability)
This is a great opportunity to work with a creative team and gain valuable credits in professional filmmaking.
Job Description:
Casting directors are seeking passionate and creative crew members for a series of short film reel projects in Austin, TX. This is an excellent opportunity for emerging filmmakers and production talent to gain hands-on experience, build credits, and collaborate with directors on professional-grade projects. Final films will be showcased publicly upon completion, offering valuable exposure for participants.
Job Responsibilities:
-
Collaborate with directors and production teams to bring short film projects to life
-
Assist in key departments such as cinematography, sound, lighting, art direction, and editing
-
Support day-of production needs, setup, and coordination
-
Contribute creatively and professionally to the overall success of each project
Requirements:
-
Open to cinematographers, sound designers, lighting crew, editors, art department members, and production assistants
-
Must be reliable, collaborative, and enthusiastic about filmmaking
-
Based in Austin, TX or able to self-report to set
-
Open to working on short, single-day shoots
-
Ideal for students, emerging filmmakers, and those building their reel
Compensation:
-
Unpaid volunteer positions
Crew Call for Lioness Season 3
Job Description
The hit Paramount+ series Lioness is gearing up for Season 3 and is now hiring crew members. This is an exciting opportunity to join a major television production and contribute to a high-profile project. Multiple crew positions, including Production Assistants, are available.
Job Responsibilities
-
Support production team on set during filming
-
Assist with daily tasks and logistics to ensure smooth operations
-
Work collaboratively with cast, crew, and department heads
-
Maintain professionalism and flexibility in a fast-paced production environment
Requirements
-
Must have a valid Texas driver’s license
-
Must have a personal vehicle for reliable transportation
-
Previous experience on professional productions is a plus
-
Strong organizational and communication skills
Compensation
-
Paid positions, compensation details provided upon booking
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities