Records and Digital Archiving Assistant

ABOUT JENNER & BLOCK

Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.

OVERVIEW

The Records and Digital Archiving Assistant is responsible for assisting in all daily Records and Digital Archiving Department functions. This position provides internal and external customer service relating to all records program services and initiatives. Creating new files, fulfilling file requests, and assisting with the maintenance of the Records Management System are key functions of the role.

This is a non-exempt role that reports to the Associate Director of Records and Digital Archiving. The work schedule for this role is Monday through Friday, 8:30 am – 5:00 pm with additional hours as needed.

REQUIRED SKILLS

• Intermediate level computer skills including Windows and Microsoft Office Suite
• Prior experience in maintaining a records management system, LegalKey and FileTrail preferred
• The ability to lift 50lbs

ESSENTIAL JOB FUNCTIONS

• Internal and external customer service
• Data entry, file creation and maintenance
• File disposition assignment
• Retrieve and deliver files according to the department delivery schedule
• Prepare materials for off-site storage including scanning and verifying box contents
• Submit orders for retrieval to offsite storage vendor
• Assist with delivery to offsite storage facility
• Organize and stage files throughout the office as requested
• Reviewing files to ensure compliance prior to release or migration
• File Destruction, as directed
• Assist with the entire workflow involved in the Digital Archiving process
• Other duties and projects as assigned

COVID-19 VACCINATION PROTOCOL

Jenner & Block LLP requires all US employees be documented as fully vaccinated. Exemption requests related to a medical or pregnancy contraindication, or a sincerely held religious belief, will be reviewed and considered dependent on the firm’s ability to provide an accommodation without undue hardship. The firm will not allow negative COVID-19 test results in lieu of verification of full vaccination.

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block