Jenner & Block

ABOUT JENNER & BLOCK

Jenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling sophisticated and high-profile corporate transactions. Its clients include Fortune 100 companies, technology companies, large privately held corporations, emerging companies, Native American tribes, and venture capital and private equity investors. The American Lawyer has recognized Jenner & Block as the No. 1 pro bono firm in the United States 10 times.

OVERVIEW

The Events and Digital Programs Coordinator is responsible for supporting the efforts of the Digital Programs and Innovation Team in the planning and executing of firmwide external and client-facing events both on-site and off-site for the firm, including the firm’s Annual Partners Meeting. The Coordinator will have a particular focus on event-related Marketing Technology tasks such as updating and maintaining invitation and mailing lists, updating contacts, pulling RSVP reports, and capturing event metrics, and other MarTech functions as needed. The Events and Digital Programs Coordinator will interact and communicate with the entire Marketing Department, as well as lawyers and business services personnel across all offices. The Events and Digital Programs Coordinator will need to have extreme attention to detail, be able to execute a project plan, and maintain standards of quality at all times.

PRIMARY RESPONSIBILITIES

• Event planning support through the lifecycle of client-facing events, including in-person in-office events, offsite events, virtual events, and hybrid events.
• Event support includes executing the team’s established events processes; researching venues/caterers and pricing; assisting with invite list creation; sending invitations and tracking RSVPs; assisting with client gifting; facilitating planning meetings and rehearsals; keeping the Client Development Team, Communications Team, DEI Team, and other relevant teams in the loop as events develop.
• The Events and Digital Programs Coordinator will support the Events Team to assist with the production of event materials, including: invitations, confirmations, agendas, budgets, name badges, event overviews, and runs-of-show. They will coordinate with the Creative Services Team to produce designed materials such as images for the invitation, signage, or bespoke materials, being sure to give them enough lead time to complete the requests. They will work with the Client Development Team on seminar materials, slides and handouts, evaluation forms, and post-event materials.
• The Events and Digital Programs Coordinator will also assist with the following admin tasks: arranging reservations; liaising with applicable departments involved to reserve conference room space for in-office events; working with the business team and firm counsel to review event contracts before signing; coordinating AV needs; facilitating with event set-up; and creating name badges and coordinating the event check-in process, including tracking attendance.
• Support efforts to measure event success and track ROI by establishing goals, responsibilities, and budgets in advance; facilitate formal post-event analysis including final attendance numbers, budget summaries, and client and lawyer feedback, and tracking this information so data can easily be pulled and reported on.
• Keep stakeholders up to date with project progress and ensure the constant review of event objectives. The Events and Digital Programs Coordinator will help the team maintain a detailed project plan for each event in order to stay organized and communicate deadlines to stakeholders but also so the Events Team can manage workload and accurately assess capacity.
• Keep abreast of trends in the marketplace (i.e. what’s new and hot) to bring a creative approach to events.
• Use software to streamline administrative tasks (online registration forms, Asana, InterAction mailing lists, digital in-person check-ins, etc.).
• Any additional responsibilities as required by management.

QUALIFICATIONS AND OTHER REQUISITES

• A four-year College Degree is required. Marketing, Business, or related areas is a plus.
• Two or more years of event planning experience in corporate or professional services firm.
• Law firm or legal marketing experience a plus.  Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), experience with InterAction, Vuture, Asana, SharePoint a plus.
• Must be available to work occasional evenings and weekends to support scheduled events. Position will require occasional travel; domestically and internationally as necessary.

PERSONAL ATTRIBUTES AND CORE COMPETENCIES

• Must possess positive attitude and the ability to work well with partners, associates, and staff.
• Ability to manage competing deadlines and collaborate with very busy partners.  Ability to multi-task and prioritize work effort.
• Ability to work under pressure and maintain a calm demeanor in front of clients and partners.
• Exhibits good judgment and discretion.
• High level of intellectual curiosity.
• Excellent interpersonal skills alongside strong communication and written skills.
• Excellent time management and project management skills.
• Self-starter, motivated individual willing to go the extra mile to get the job done.
• Solid team player with ability to work with a multi-disciplinary team.
• Analytical with strong problem-solving skills.
• Considerable patience.

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block

ABOUT JENNER & BLOCK

Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.

OVERVIEW

The Records and Digital Archiving Assistant is responsible for assisting in all daily Records and Digital Archiving Department functions. This position provides internal and external customer service relating to all records program services and initiatives. Creating new files, fulfilling file requests, and assisting with the maintenance of the Records Management System are key functions of the role.

This is a non-exempt role that reports to the Associate Director of Records and Digital Archiving. The work schedule for this role is Monday through Friday, 8:30 am – 5:00 pm with additional hours as needed.

REQUIRED SKILLS

• Intermediate level computer skills including Windows and Microsoft Office Suite
• Prior experience in maintaining a records management system, LegalKey and FileTrail preferred
• The ability to lift 50lbs

ESSENTIAL JOB FUNCTIONS

• Internal and external customer service
• Data entry, file creation and maintenance
• File disposition assignment
• Retrieve and deliver files according to the department delivery schedule
• Prepare materials for off-site storage including scanning and verifying box contents
• Submit orders for retrieval to offsite storage vendor
• Assist with delivery to offsite storage facility
• Organize and stage files throughout the office as requested
• Reviewing files to ensure compliance prior to release or migration
• File Destruction, as directed
• Assist with the entire workflow involved in the Digital Archiving process
• Other duties and projects as assigned

COVID-19 VACCINATION PROTOCOL

Jenner & Block LLP requires all US employees be documented as fully vaccinated. Exemption requests related to a medical or pregnancy contraindication, or a sincerely held religious belief, will be reviewed and considered dependent on the firm’s ability to provide an accommodation without undue hardship. The firm will not allow negative COVID-19 test results in lieu of verification of full vaccination.

Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Jenner & Block