Executive Assistant for a High-profile A-List Entertainment Professional.
The Executive Assistant primarily supports the lead Principal in day-to-day personal, estate and administrative tasks along with long-term business and estate projects. The EA must be comfortable working directly with executives, talent, vendors as well as internally with other estate team members (e.g., Personal Assistants, Company Assistants, Estate Staff, Security) to ensure that the Principal is operating at the highest level and is achieving their highest priorities. MUST have 2-3 years of direct experience in executive support or estate management. Responsible, reliable, and trustworthy. The responsibilities of the position require flexible availability. Living near Los Feliz is preferred but not required.
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The ideal candidate is someone who is looking for a long-term career in Executive Support or Estate Management. The EA must be discrete, discerning, adaptable to frequently changing priorities and goes above and beyond expectations. No task, job or request is too big or too small. Extremely organized, detail-oriented with a calm, professional demeanor. Great in-person, phone, and email etiquette. Able to anticipate needs and an instinctive approach to daily interactions. Be proficient in Google suite/or equivalent and can create spreadsheets, budgets, presentations with ease.Â
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About the Role:
Estate: EA will oversee the household staff and manage contractors for home maintenance. Manage essential and support staff (e.g., driver, security, housekeeping, chefs, maintenance, landscaping, personal care). Supervising, scheduling, coordinating, and overseeing special projects, including meetings, parties and special events. Screening, evaluating, redirecting and/or responding to telephone calls, text messages, emails, coordinating with Business Management on bills, insurance and other personal affairs and written communications on behalf of the Principal. Interaction with extended family and scheduling of important dates. Make decisions and recommendations regarding confidential and sensitive issues.
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Administrative: EA will maintain an efficient and effective flow of information between the various companies in which the Principal is involved, and with the Principal’s internal and external contacts. Schedule all appointments and other commitments of the Principal. Serve as gatekeeper of information and movement. Spearhead travel planning and execution. Drive Principal to meetings and appointments. Lead teams in planning and executing successful meetings, parties, and other social & professional events. Compose personal correspondence on behalf of the Principal. Manage procurement of goods and services on behalf of the Principal. Travel with the Principal as necessary and manage travel-related needs and emergencies. Select and arrange travel, accommodations, and entertainment for visitors. Create, proofread, modify, and send letters, emails, memos, and other documents. Plan and execute personal gift-giving for the Principal and perform other administrative duties as needed.
What You’ll Have:
- Bachelor’s Degree preferred
- 2-3 years’ experience working closely with one or more high profile Principals
- Estate, facilities, or project management experience a plus
- Confident decision-maker with keen ability to take prompt action
- Effective management of subordinates, vendors, and contractors
- Able to drive projects to on-time, on-budget outcomes
- Fluency with G-Suite (email, calendar), Zoom, and MS Office Products (Word, PowerPoint, Excel); Final Draft a plus
- A valid driver’s license and reliable self-transportation
- Excellent interpersonal skills
- Strong written and verbal communication skills
- Ability to manage time effectively and to be motivated, reliable, and a self-starter
- Demonstrated ability to work collaboratively
- Sound judgment and ability to handle sensitive materials with a high degree of confidentiality
- Creative problem-solver and team player with the ability to navigate a fast-paced environment.
What You’ll Earn:
- Competitive compensation based on experience
- Comprehensive health benefits package, 401K and other benefits
- Diverse company culture that recognizes its employees
Confidential
Related jobs:
POSITION SUMMARY:
The Assistant Videographer/Editor position requires skills in a high-volume production environment specializing in the final storytelling of a project. This position is primarily responsible for assisting in the filming and editing process for company video projects. This position requires a diverse knowledge of industry standard types of cameras and production equipment along with basic Avid editing skills. They will work closely with the Producers, Videographers and Editors on staff to ensure projects are completed on time and with the highest technical and aesthetic standards. They are responsible for maintaining the company’s production assets and working with the department production calendar so that equipment is ready for each project.
ESSENTIAL FUNCTIONS:
- Support production staff with variety of projects using production gear including various models of cameras, lenses, tripods, and other gear related to shooting.
- Work with Production team to build sets for production needs.
- Assist with general duties.
- Maintaining production equipment before and after projects.
- Coordinate the tracking of all production assets.
- Assist with research and ordering of equipment.
- Support with reporting and tracking maintenance and repairs of production equipment.
- Ingest media into company’s archiving system and prepare media for Editors.
- Log footage and edit basic to intermediate level projects.
- Operate additional cameras as needed for production needs including live events.
- ALL OTHER DUTIES AS ASSIGNED
EXPERIENCE/QUALIFICATIONS:
- Minimum Degree Required: Minimum college or trade school experience in production or similar field..
- Experience: Minimum of 2 years of practical field experience working in multiple aspects of film and video production.
- Color grading at intermediate level.
KNOWLEDGE, SKILLS, AND ABILITY:
- Thorough understanding of fishing, hunting, and other outdoor skills as required to best work with production team in outdoor recreation company.
- Strong work ethic. Outgoing personality with ability to interact within group of creative individuals in a dynamic and constantly changing environment. Willingness to react with short notice to changes in daily routine.
- Willing to travel as required – often locations require extensive driving and multiple night stays with early and late hours.
- Strong communication skills – able to understand direction and make themselves understood when communicating objectives for accomplishing story lines or goals of a production.
- Thorough knowledge of Avid non-linear editing systems, specifically the Avid Media Composer or similar.
- Strong working knowledge of various codecs, containers and file types used in today’s media environment.
- Able to work within a team environment including in the field or studio and in the post process, editing and finishing.
- Able to lift and carry heavy equipment in variety of terrain and conditions from very hot to very cold.
- Good driving record, able to secure Missouri Operator’s License Class E.
- Good organizational skills: able to keep multiple projects balanced at any one time
- Strong video resume required. This resume should demonstrate samples from all of the areas mentioned above.
TRAVEL REQUIREMENTS:
- 25-30%
PHYSICAL REQUIREMENTS:
- Regularly performs computer work and sits.
- Occasionally walks and stands.
- Seldom/never lifts up to 50lbs.
INDEPENDENT JUDGEMENT:
- Performs duties within scope of general company policies, procedures, and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. Makes recommendations that affect policies, procedures, and practices.
Full Time Benefits Summary:
Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!
- Medical
- Dental
- Vision
- Health Savings Account
- Flexible Spending Account
- Voluntary benefits
- 401k Retirement Savings
- Paid holidays
- Paid vacation
- Paid sick time
- Bass Pro Cares Fund
- And more!
Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.
Reasonable Accommodations
Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
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